HIPAA-compliant scheduling allows patients to experience easy online bookings while ensuring Patient Health Information (PHI) is never exposed behind the scenes, either intentionally or unintentionally. So, in 2026, if your healthcare scheduling software can’t sign a Business Associate Agreement (BAA), it’s time for a new HIPAA-compliant scheduling software. To help you get started, here are our recommendations for the best HIPAA-compliant scheduling tools in 2026. Before we get into the rankings, here’s a detailed overview of how we’ve evaluated and ranked each of our recommendations.

• HIPAA compliance level: We’ve tested each of our recommendations to ensure the healthcare scheduling software systems offer the following features: HIPAA-ready infrastructure, availability of signed BAAs, audit logs, access controls, and enterprise-grade secure data handling.

• Patient scheduling features: Our recommendations allow patient self-booking, different appointment type support, intake workflows, automated confirmations and reminders, as well as patient-friendly UI and UX.

• Staff scheduling capabilities: The practice scheduling software we’re recommending is tested for features like provider availability management, role-based access, round-robin logic, team scheduling capabilities, and multi-location and provider management abilities.

• Integrations: HIPAA compliance is incomplete without EHR/EMR integrations. This is why we’ve tested each of our ranked software for EHR, payment gateway, clinical workflow integration, and telehealth platform integrations.

• Pricing comparison: Transparent pricing is crucial for businesses to know their expenses upfront. This is why, along with features, we’ve also compared each tool for its pricing to ensure you find the best HIPAA-compliant scheduling for your needs in 2026.

1. Cal.com: best flexible HIPAA-compliant scheduling software

Cal.com stands out in 2026 as the most flexible and healthcare-ready scheduling platform. The ranking is based on the healthcare scheduling software outperforming key competition in all the factors discussed above. Cal.com’s API-first infrastructure helps develop an extensible scheduling infrastructure that delivers HIPAA compliance at its core without compromising customization, control, automations, or scalability.

HIPAA compliance readiness and BAA support

Cal.com offers HIPAA-ready scheduling infrastructure from the get-go. As one of the best patient scheduling software, Cal.com offers Business Associate Agreements (BAAs) with organization plans. It is also available as a paid add-on for other plan types. Apart from BAAs, Cal.com also provides complete Patient Health Information (PHI) safety with role-based access controls, enterprise-grade secure data handling, and data auditability.

Healthcare team support

While most HIPAA-compliant scheduling software focuses heavily on patient scheduling, Cal.com offers equal importance to the scheduling requirements of healthcare teams. This includes round-robin scheduling, complex routing support, appointment buffer times, and automated team workload management. All these features ensure Cal.com performs as a robust end-to-end scheduling infrastructure.

Patient appointment scheduling and intake workflows

Cal.com provides the ideal architecture for modern healthcare use cases while offering unprecedented ease of scheduling for patients. It offers useful patient-facing features like 24/7 online scheduling, multi-lingual support, and payment integrations. As a key benefit of Cal.com’s customizable workflows, practices get complete control to set up patient intake forms, customize appointment types, and predefine care pathways.

Integrations with EHRs, video tools, and calendars

Cal.com smoothly integrates with EHRs, video tools, and calendar systems. In fact, Cal.com does it all while being fully customizable and brandable, thanks to its API-first infrastructure. It also integrates seamlessly with EHR/EMR and practice management software via APIs, middleware, and webhooks.

Pricing overview

Cal.com is among the very few HIPAA-compliant appointment schedulers in the market that offer transparent and scalable pricing. On top of having a “generous free tier”, as noted by Mayank T, Cal.com’s paid plans start at just $15 per user/per month.

Best for

Cal.com’s flexible and customizable scheduling solutions fit the needs of every healthcare practice, from small practices to large multi-provider, multi-location clinics.

Pros

• HIPAA-ready infrastructure out of the box

• Free BAA support for organization plans

• Customizable and adaptable scheduling logic

• Fully brandable scheduling infrastructure

• API-first infrastructure that allows seamless integrations

• Highly scalable scheduling platform with transparent pricing

Cons

• Technical setup required to avail of self-hosting

2. SimplePractice: best all-in-one practice scheduling software

SimplePractice is a platform specifically designed to meet the needs of mental health professionals. It works as an excellent HIPAA-compliant scheduling software, but there’s more to it than that. SimplePractice actually works as a complete practice management software for small to medium-sized healthcare practices. As an integrated platform, it handles scheduling, documentation, billing, and client management without requiring any third-party tools.

HIPAA-compliant scheduling and documentation

As an integrated platform, SimplePractice provides adequate HIPAA compliance with secure handling of PHI across clinical notes, client records, scheduling information, and communications. SimplePractice also provides signed BAAs with all paid plans for healthcare practices.

Patient self-booking and reminders

The lower subscription tiers of SimplePractice do not include automations and reminders; this is one of the reasons SimplePractice ranks second on our recommendations. Apart from that, the medical office scheduling software does offer automated reminders, patient self-booking, and a streamlined online booking experience for patients that helps reduce no-shows.

Billing and insurance integrations

This is one of the best features of SimplePractice as it functions as an integrated practice management software. SimplePractice allows insurance claim submissions, payment processing requests, superbills, and invoicing. These features make SimplePractice valuable for insurance-based practices.

Pricing overview

SimplePractice does not have a free tier. The paid plans start at $24.50 per month. It is important to note that SimplePractice’s features unlock with higher-tiered subscriptions. So to avail of the software’s full potential, you’ll need to get the top-tier subscriptions.

Best for

SimplePractice is best suited for single-provider medical practices, specifically professionals working in the mental health, counselling, and therapy space.

Pros

• HIPAA-compliant, with BAAs provided with every plan

• Integrated software that can handle scheduling, billing, and documentation

• Patient self-booking features with automation support

• Easy to use with minimal technical setup requirements

Cons

• Limited flexibility in features and use cases compared to Cal.com

• No free tier and paywalled features

• Not suited for multi-provider and multi-location clinics

3. NexHealth: best patient scheduling software for medical practices

NexHealth is known for its native EHR integrations. These integrations with the top practice management tools in the industry give NexHealth the edge over other competitors. Medical practices that rely heavily on their EHR systems get significant benefits when using NexHealth, as it very easily sits on top of their existing clinical workflow. NexHealth offers useful patient-facing features like centralized online bookings, reminders, and two-way patient communication. However, NexHealth is expensive and offers quote-based pricing, which can often be punitive for large practices. This is one of the reasons NexHealth ranks below SimplePractice in our recommendations.

HIPAA-compliant patient scheduling and communications

NexHealth provides a HIPAA-compliant scheduling infrastructure and supports secure handling of PHI throughout its scheduling and communication features. The patient scheduling software also offers signed BAAs for healthcare organizations, along with encrypted data handling for its messaging options.

EHR integrations and automation

The best feature of NexHealth is its native integration with some EHR systems. This allows features like real-time appointment sync, automated patient data updation, and a reduced risk of double entries. Cal.com also offers real-time sync features with webhook and middleware integrations, ensuring seamless functioning.

Online booking and reminders

NexHealth is a modern online booking system that offers widgets and link-based online booking systems. The tool does support automations with automated reminders via email and SMS for booked appointments.

Pricing overview

This is one of the only tools in our recommendations that does not provide transparent pricing. NexHealth uses a quote-based customized pricing plan that can be expensive for both large and small medical practices.

Best for

NexHealth shines for practices that are heavily dependent on their EHR systems, like dental clinics.

Pros

• HIPAA-compliant scheduling and messaging

• Deep EHR integrations with real-time data sync

• Strong online booking features

Cons

• Expensive and non-transparent pricing

• Does not offer much flexibility

• Does not have full practice management features

4. Acuity Scheduling (HIPAA version): best simple online appointment scheduling

Acuity Scheduling is known for its simplicity and easy-to-use infrastructure. It does not have a ton of features that you would find in software like Cal.com. However, Acuity Scheduling, specifically its HIPAA version, shines as a good starting point for HIPAA-compliant scheduling software for solo practitioners and small medical practices. The primary strength of Acuity Scheduling is its patient-friendly booking interface that allows easy online appointment booking. Additionally, the HIPAA version extends the usability and simplicity of the tool for healthcare use cases with signed BAAs.

HIPAA compliance requirements and limitations

Acuity Scheduling is not HIPAA-compliant by default. You have to specifically avail of the HIPAA-enabled paid plans of Acuity Scheduling to avail the compliance benefits. Even with the paid plans, you’ll need to incorporate other compliance steps to ensure your practice is not jeopardized for using Acuity Scheduling. This is mainly because Acuity Scheduling offers limited HIPAA compliance scheduling features, such as audit logs and detailed access controls. So, if you’re a medical practice that doesn’t manage detailed clinical patient records, Acuity Scheduling works for you. However, for everyone else, you must know the reality before you get started using Acuity Scheduling.

Patient booking and calendar syncing

Acuity Scheduling provides flexible self-booking options for patients. The tool even offers some customization options on intake forms. Additionally, Acuity Scheduling provides automatic calendar integrations with popular calendar apps. However, advanced features like real-time sync with EHR systems may not be available.

Pricing overview

Acuity Scheduling’s HIPAA-compliant variant is only available on higher-priced plans, which start at $49 per month. It is important to note that only the “Premium” and “Enterprise” plans offer signed BAAs for HIPAA compliance, so any other paid plans are not suitable for healthcare practices.

Best for

Acuity Scheduling’s HIPAA-compliant version is best for small healthcare practices and solo providers.

Pros

• Patient-friendly booking experience

• Good entry-level compliance option

• Affordable compared to other HIPAA-compliant scheduling software

Cons

• Limited HIPAA compliance capabilities

• Limited feature set for medical practices

• Fewer automation and integration options

5. Zanda Health: best scheduling software for mental health practices

Much like SimplePractice, Zanda Health also specifically caters to mental health professionals, counselors, and therapists. Zanda Health is also an integrated practice management software that suits the needs of solo practitioners well. It is affordable and offers HIPAA compliance and a good feature set for medical professionals. From client record management, progress tracking, and documentation, these features make Zanda Health stand out among other tools in our recommendations.

HIPAA-compliant calendar and client management

As a software built specifically to meet the requirements of mental health professionals, Zanda Health offers secure calendars and encrypted data storage for practice management. The software also offers BAAs for regulated use and protects PHI across its different workflow areas.

Therapy and counseling scheduling features

Even though the features of Zanda Health may lack some flexibility for other healthcare use cases. However, its features for therapists and counselors earn it a spot on our recommendations. Some of the top features of Zanda Health include patient self-scheduling and intake forms, recurring appointment support, and secure reminders and notifications for clients.

Pricing overview

Zanda Health does not have a free plan. The paid plans are priced per provider, with dedicated plans for group healthcare practices and solo practitioners. The transparent pricing, which starts at $9.50 per month with limited appointments, is also among the good features of Zanda Health.

Best for

Zanda Health is best suited for counselors and therapists for its recurring appointment support features.

Pros

• Works well for mental health workflows

• HIPAA-compliant scheduling and client management

• Supports recurring appointments

Cons

• Limited customization features

• Use case flexibility is low

• Limited integrations and feature support

6. OnceHub: best HIPAA-compliant scheduling for enterprise healthcare

OnceHub is a powerful scheduling platform that supports enterprise-grade scheduling requirements. From complex workflows of multi-location, multi-provider healthcare practices to managing internal scheduling for healthcare teams, OnceHub does it all. This HIPAA-compliant scheduling software features deep integration capabilities and compliance features. OnceHub manages workflow orchestration and goes beyond basic scheduling. However, its robust feature set may be an overkill for many practices, as is its enterprise-grade pricing, which can rack up quickly for multi-provider practices.

HIPAA-compliant scheduling workflows

OnceHub is HIPAA-compliant, and it supports secure handling of PHI throughout the scheduling and internal workflows. It includes enterprise-grade features like encrypted data handling, access controls, audit trails, and compliance reporting, similar to the ones you find on Cal.com. 

Integrations with CRM and healthcare systems

One of the best features of OnceHub is that it integrates with major CRMs and telehealth platforms. This is useful for enterprise-level organizations that require cross-platform functionality for a streamlined workflow. OnceHub also has its APIs for automation capabilities, even though the complete infrastructure requires significant technical setup.

Pricing overview

OnceHub has a free tier, and the paid plans start at $10 per seat per month. For HIPAA compliance and signed BAAs, OnceHub has separate subscriptions on top of the paid plans.

Best for

OnceHub is best for large hospitals and multi-location practices that have the IT infrastructure required to use the software to its full extent.

Pros

• HIPAA-compliant with enterprise-grade security

• CRM and EHR integrations available

• Scalable for large healthcare practices

Cons

• Requires significant IT infrastructure for setup

• Difficult to deploy and manage

• Advanced features might be overkill for smaller practices

How to choose a HIPAA-compliant scheduling software?

Choosing the right HIPAA-compliant scheduling software depends a lot on your practice size, care department, and the level of HIPAA-compliance you require. Here’s a quick starting point on how to choose the right HIPAA-compliant scheduling software that suits your needs.

• Solo practice vs multi-provider clinics: If you have a solo practice with a tight budget, you can get started with Cal.com’s paid plans as they’re transparent and do not hide features behind paywalls. For multi-provider clinics with an expandable budget, you can try options like OpenHub or Cal.com for maximum flexibility and feature depth.

• Medical vs therapy practice scheduling: For medical practices that use EHR systems, an all-in-one practice management tool is not required anymore. This is why medical practices should opt for tools like NexHealth or Cal.com that have excellent EHR integrations. For therapists, an all-in-one practice management software like Zanda Health or SimplePractice is more suited.

• Free vs paid HIPAA-compliant scheduling: It is important to understand that many tools offer free HIPAA-compliant scheduling infrastructure. However, you require BAAs for HIPAA-compliant scheduling, and among the recommendations listed, no company offers free BAAs, unless you’re already paying for their subscription. So, please know the truth about free HIPAA compliance before you proceed.

Final verdict

Cal.com ranks as the best HIPAA-compliant scheduling software for multiple reasons. It is highly customizable and fits into any clinical workflow seamlessly. Cal.com is also built on an API-first infrastructure, which allows easy integrations and real-time sync with software without jeopardizing PHI security. Lastly, Cal.com is very easy to use and has one of the most flexible UIs and UX for patients. While many of the recommendations in our rankings have these features in bits and pieces, Cal.com functions as the one-stop solution for robust and reliable HIPAA-compliant scheduling for healthcare practices in 2026.

FAQs

1. What is the best HIPAA-compliant scheduling software?

In 2026, Cal.com ranks as the best HIPAA-compliant scheduling software for its robust API-first infrastructure that seamlessly integrates into any scheduling workflow and its customizability that allows practices to make the software their own without breaking the bank.

2. Is Cal.com HIPAA-compliant?

Yes, Cal.com is HIPAA-compliant. The organization plans include BAA, while other plans can purchase BAAs for a monthly fee.

3. Is there any free HIPAA-compliant scheduling software?

HIPAA-compliant scheduling software has free plans, but HIPAA compliance requires a signed BAA between your practice and your scheduling software. Currently, no company offers signed BAAs for free. So, essentially, there is no truly free HIPAA-compliant scheduling software.

4. Can Google Calendar be HIPAA-compliant?

The short answer is not directly. You can use it as a part of a HIPAA-compliant workflow, but Google Calendar, as it comes, is not HIPAA-compliant.

5. Do therapists need HIPAA-compliant scheduling software?

Yes, therapists, like medical professionals such as doctors and dentists, require HIPAA-compliant scheduling software because they handle Patient Health Information (PHI). Any professional who deals with PHI must use a HIPAA-compliant scheduling interface.