How does Cal.com help talent agencies automate candidate-to-client matching?

Cal.com’s routing forms let you collect key details from candidates and clients, then automatically route them to the right recruiter or agent based on your agency’s criteria. This automation streamlines placements and saves your team time.

Can Cal.com integrate with my applicant tracking system (ATS) or CRM?

Yes, Cal.com offers robust integrations with popular ATS and CRM platforms, ensuring your candidate and client data stays in sync throughout the entire placement process.

Is it possible to self-host Cal.com to comply with data privacy requirements?

Absolutely. Cal.com’s open-source architecture supports self-hosting, giving your agency full control over sensitive candidate and client data.

How customizable are the routing forms for unique agency workflows?

Routing forms are highly customizable: you can add fields, create conditional logic, and adapt the flow to fit your agency’s specific processes, specialties, and client needs.

Can recruiters see analytics about candidate and client routing performance?

Yes, Cal.com’s insights dashboard provides real-time analytics on form responses, routing efficiency, and placement success, enabling agencies to fine-tune workflows.

Does Cal.com support multi-location or remote recruiter teams?

Cal.com is built for distributed teams. You can set up routing based on recruiter specialties, locations, or availability, ensuring optimal assignments across your agency.

What support does Cal.com offer for onboarding and migration?

Cal.com provides comprehensive onboarding resources, dedicated documentation, and support channels to help your agency migrate existing workflows and train your team.

Routing for talent agencies

Efficient candidate and client routing for talent agencies

Automate and optimize talent placements with intelligent scheduling and routing forms

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Routing forms/Talent agencies routing formFormRoutingPreviewSave

1. How many people work at your company?Required

Label

How many people work at your company?

Identifier

company-size

Type

Single selection

Options

Manually addFrom attributeCompany size (3 of 4)

2. What services are you interested in?Required

3. What country are you based in?Required

4. What's your timeline for getting started?Required

Add question

Trusted by fast-growing companies around the world

Simple steps to smarter candidate and client routing

Effortlessly connect clients and candidates with the right recruiters using these easy steps.

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Set up your routing forms

Create tailored forms to collect candidate and client information relevant to placements and interviews.

Let clients and candidates provide details

Allow clients to specify talent requirements and candidates to share their experience and interests before booking.

Route to the ideal recruiter or agent

Automatically connect each client or candidate to the most suitable recruiter based on form responses and agency rules.

Unlock new efficiency for talent agencies

Automate, personalize, and accelerate your placement process with Cal.com’s open scheduling infrastructure.

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Customer

Form answers

ImmigrationFrance

Booked

Enterprise round robin

Alex Fisher

ImmigrationFrance

Boost placement speed and accuracy

Automate the candidate-to-client matching process, reducing manual work and ensuring faster placements.

Owned account found

Assign to account owner

YesNo

Assign to owner

Direct to account owner

CustomerOwner

Event scheduled

Round robin

Find an available host

EMR Sales

Enhance candidate and client experience

Personalized routing ensures every candidate and client connects with the right recruiter for their needs.

Routed to this week

Benny above avg.

Increase team productivity

Streamline workflows and reduce time spent on administrative tasks for your agents and recruiters.

Company sizeAny in>500

Send booker to

Event TypeEU Enterprise

And direct to team member

WhenAllmatch

InterestsAny inImmigrationCountryAny inAttribute

Gain data-driven insights

Track routing performance and optimize your agency’s scheduling strategy using actionable analytics.

Advanced scheduling for modern talent agencies

Everything your agency needs to deliver a seamless candidate and client experience.

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Flexible routing logic

Design custom routing flows based on candidate experience, client needs, recruiter specialties, or location.

Integrations with ATS and CRM

Connect Cal.com with your applicant tracking and client management systems for smooth data flow.

Self-hosting and open-source control

Deploy Cal.com on your own infrastructure, customize as needed, and maintain full data ownership.

Automated reminders and follow-ups

Reduce no-shows and keep everyone informed with automatic notifications and reminders.

Branded, embeddable forms

Embed custom-branded routing and booking forms on your website to attract both clients and candidates.

Comprehensive analytics dashboard

Monitor form responses, routing patterns, and placement outcomes to improve your agency’s performance.

All your key tools in sync with your meetings

Connects to Slack, Salesforce, and 100+ more. Bookings show up where your team already works.

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Google CalendarSprawdza konflikty w każdym kalendarzu i dodaje rezerwację.
Zoom VideoDaje każdej rezerwacji własny link do spotkania.
SalesforceZapisuje spotkanie przy kontakcie i kieruje do właściciela.
HubSpot CRMDodaje rezerwacje do kontaktów i transakcji.
SlackPowiadamia zespół w chwili rezerwacji spotkania.
StripePobiera płatność przy rezerwacji terminu.
FramerDodaje twoją stronę rezerwacji do witryny Framer.
ElevenLabsDaje agentom głosowym realistyczny głos AI.
LinearUstawia status Poza biurem z kalendarza.
Meta PixelMierzy rezerwacje z kampanii reklamowych Meta.
UmamiLiczy wizyty na twojej stronie rezerwacji, prywatnie.
WhatsAppSpotyka się z gośćmi na czacie WhatsApp lub wideorozmowie.

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Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

Thrilled with this scheduling app—it's a game-changer. The intuitive interface and advanced features streamline my time management. The standout, however, is the incredible support team—swift, expert responses to every query. A perfect combo for seamless scheduling and top-notch customer service. P.s. Way better than Calendly
Mickeyna Trustpilot
Without a doubt the best calendar/scheduling application I have ever used. It has all of the advanced features I need while also being insanely intuitive and straightforward for both end-users and booking recipients. Love it!!
davidvkimballna Trustpilot
more elegant than Calendly, more open than Savvycal, cal.com works and it feels just right.
flo merianna Product Hunt
Amazing. I've been sharing it with everyone I know. It's helped me create more events spontaneously, because of how smooth it is compared to Calendly and Harmonizely.
Benna Product Hunt

I just migrated from calendly to cal.com I'm liking it so far. I wasn't particularly displeased with calendly. It's fine. But I like that cal is OSS and my sub to calendly was coming up for renewal so I thought I'd check it out. Looks good.
Kent C. Dodds 🌌@kentcdodds na X
(finally) made the move to @calcom after I couldn't find how to edit events in the calendly dashboard and I must say - dash is 10/10 Bravo @peer_rich and team (I should have moved over years ago!) OSS fam
Ant Wilson@AntWilson na X
This platform's open-source nature and flexible licensing are a developer's dream. Self-hosting and white-labeling empower personalization and seamless integration.
Ahmed Elnaggarna Product Hunt
Very easy to set up and start. Connected with my Google calendar without any problem. Connecting with Microsoft gives me an error. But other than that the user interface is very good.
Pankaj Dixitna Product Hunt

2 days of using @calcom is enough to never look back at calendly
Anuvesh Singh@singh_anuvesh na X
One of the best tools for scheduling and my favorite after so many other options tried.
Denisna Product Hunt
for the love of me, why do people still use Calendly? Just today I have seen products reference Calendly while they know of @calcom It's a no brainer for me to use , their brand is amazing, cool team + they even have more compelling features 🤷
Rotimi Best@rotimi_best na X
Just gave it a go and it's definitely the easiest meeting I've ever scheduled! No context switching, no distractions, and works even better on mobile too.
Aria Minaeina Product Hunt

Trusted by fast-growing companies around the world

Transform your talent placement process

Automate routing and scheduling for faster, smarter placements with Cal.com.

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