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Create the event

Go to Events in the left sidebar and select + Create Event. The dialog collects only the basics. Everything else is filled in afterwards in the editor.
  1. Event name.
  2. Event URL (slug), suggested from the name. It must be at least 10 characters, use only lowercase letters, numbers, and dashes, and be unique across Cal.com. It is checked against usernames, reserved routes, and other events. If it is already in use, the app tells you the URL is taken.
  3. Starts, Ends, and Timezone. The end must be after the start, and the start must be in the future. For in-person events, use the venue’s local time.
  4. Private event, an optional toggle that keeps the event reachable by its URL but hides it from your public event listing.
If you type a link into the event name, it is removed from the saved title, and the URL is never allowed to spell out the removed link. If this forces the URL to change, you are told the new URL and that the old one no longer works. The editor always shows the URL the event is actually saved under.

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Fill in the editor

The editor is grouped into sections. A live preview of the public page sits alongside the form.

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Setup: Basics

The event name, the event URL (read-only once published), an About the event description with a Translate using AI option, the date, time and timezone, the Private event toggle, and a cover image. The cover image can be dragged in or browsed for. The ideal size is 800x800 and the maximum is 10 MB. You can replace or remove it later. There is also an option to generate a cover image with AI, which is uploaded when the event is saved.

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Setup: Location

Choose in-person or virtual.
  • In-person is an address. A map preview is generated automatically after the event is saved, and guests get an Open in maps action. Changing the address regenerates the map.
  • Virtual is either Cal Video, another connected conferencing option, or a custom meeting link.
The exact join link or address is only revealed to a guest after they register.

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Setup: Hosts

You are always listed as a host. Team members can be added, and people outside your team can be invited as external co-hosts by email. Co-hosts accept or decline, and you can see their Invited, Declined, or accepted state, revoke access at any time, or watch a co-host leave the event themselves. A co-host can edit event details and manage attendees. A co-host cannot change the host roster, cancel, delete, or publish the event, or change who appears on the public guest list. Locked controls tell them to contact the main host.

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The remaining sections

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Publish the event

An event moves through four statuses: To publish, make sure the form has no errors and all changes are saved. If you cannot publish, check for unsaved changes or form errors first. On publish, the event is added to your connected calendar and to those of any accepted co-hosts. If that fails, the event still publishes and you are asked to reconnect your calendar. A calendar problem never blocks publishing.
The event URL becomes permanent once published, because links and invites are already circulating. The slug can only be changed while the event is still a draft.

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Cancel or delete an event

Cancelling cannot be undone from the app. It closes registration, leaves the page online marked as cancelled, and notifies registered guests. Free confirmed guests receive the standard booking cancellation email. Paid and pending guests receive a dedicated Cal Events cancellation email covering any refund, or a note that nothing was charged. Guests who had already declined or cancelled are not notified again. Deleting removes the event entirely.