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The registration form

Under Registration experience > Registration form, choose what information guests provide when they register. These questions are specific to event registration and are separate from the booking questions used on Links.

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Require approval

Under Policies > Privacy and security, turn on Requires confirmation so registrations wait for you to approve them before they are confirmed. Guests waiting for approval see Pending approval, and the public registration button reads Request to join.

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Capacity and waitlist

Under Attendance > Settings:
  • Limit capacity with an Available spots number, up to 100,000. Capacity is unlimited when the limit is off.
  • Waitlist lets guests join a waitlist once the event is full.
A few rules are worth knowing before you set these:
  • The waitlist is only available together with a capacity limit. Turning capacity off clears the waitlist.
  • The waitlist is not available on paid events. Charging for an event means turning approval and the waitlist off first. See Paid events with Cal Pay.
When the event is full, the public page shows Join waitlist if the waitlist is on, or Sold out if it is not.

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Who guests can see

Also under Policies > Privacy and security:
  • Hide host’s email removes it from the event page, the emails, and the calendar events.
  • Public guests controls whether visitors see who is coming. This setting is owner-only, so a co-host cannot change it.
Public guests has three options: The public list shows names and initials only, never emails or photos. A guest who hides their name still counts as going, and the going count excludes anyone who answered Not going.