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Attendance > Guests becomes available once the event is published. It is where you invite people and manage everyone who has registered.

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Invite guests

Select Invite guests, paste in email addresses, and optionally add a personal note that is included in the invitation email. Invitations are separate from registrations. Someone who is invited but never responds does not appear on the roster and does not count toward capacity. Sending limits
  • Up to 15 emails per send
  • Up to 200 invitations per event
  • Up to 50 invitation emails per host per day
Duplicate, already-registered, and invalid addresses are skipped. After sending, you are told how many were invited, skipped, and failed.
Each invitation link is personal to the guest it was sent to and should not be shared or forwarded.
Invitation statuses are Pending, Responded (set automatically when that email RSVPs), and Revoked. You can resend an invitation after a one-hour cooldown, or revoke it.

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Work the roster

The roster is split into segments for Pending, Approved, Waitlist, Declined, and All, with search and summary counts. Registration statuses are Pending approval, Waitlisted, Payment pending, Approved, Declined, and Cancelled. From here you can:
  • Approve or decline individual registrations, or approve all pending at once. If the event is full, the app reports how many could not be seated.
  • Move a guest to the waitlist.
  • Promote a waitlisted guest into a seat. This is allowed to go over capacity.
  • Reject a waitlist entry.
  • Remove an attendee, or Mark not going, which takes them off the confirmed list and frees the seat.
  • Change a guest’s registration status or RSVP response manually.
  • View a guest’s answers to the registration form.
When you approve someone and the event is already full, the app offers the waitlist instead, or warns you that approving will overbook by one spot.

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Export the roster

You can export the roster to CSV. Invitations are not included, and the export is capped at 4,000 rows. If it was cut off, you are told.

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A note on “attendance”

In the roster, attendance means the guest’s RSVP response: Going, Maybe, or Not going. Cal Events do not have no-show marking or post-event attendance tracking. If you need to record who actually turned up, do it outside Cal.com.