How can Cal.com improve our event planning workflow?

Cal.com automates scheduling, reminders, and communication, making event project management more efficient for agencies.

Does Cal.com support corporate event management?

Yes, Cal.com is built for scalability and can handle the complexity of corporate event management.

Can we create a custom event production checklist?

You can automate steps and communications in your checklist by setting up workflows with Cal.com.

How does Cal.com handle client and vendor reminders?

Automated multi-channel notifications keep all stakeholders updated throughout the planning process.

Can we customize messages for different types of events?

Yes, Cal.com lets you create and brand communication templates for every event type.

Is Cal.com suitable for agencies needing strict data control?

Absolutely. Cal.com offers self-hosting, ensuring your data stays secure and private.

Can our event agency integrate Cal.com with other tools?

Cal.com’s API allows seamless integration with your existing event management software.

Workflows for event agencies

Automate event workflows for agencies

Streamline event planning and coordination with Cal.com.

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Workflow/Event agencies reminder workflowSave

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Sender name

Cal.com

Message template

Reminder

Trusted by fast-growing companies around the world

How it works for event agencies

Simplify event project management and automate reminders.

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Set up automated event planning workflows

Choose triggers like booking confirmations to automate tasks across your event production checklist.

Send reminders and updates

Automatically notify clients, vendors, and staff for each stage of your event planning workflow.

Customize communication templates

Ensure every message fits your brand and event type.

Key benefits for event agencies

Why Cal.com is a smart fit for event agencies.

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Meeting reminder

now

Hi, this is a reminder that your event agencies meeting with Alex is in 30 mins

…

Save time on coordination

Automate repetitive scheduling and reminders for your team and clients.

Bookings

Today

Tue, 13 May9:00am - 9:30amEvent agencies kickoff | Q2

Tue, 13 May10:30am - 11:00amEvent agencies team standup

This week

Tue, 14 May10:30am - 11:00amEvent agencies review

Tue, 14 May1:00pm - 1:30pmClient follow-up

Reduce errors in event management

Automated workflows help avoid missed details in your event production checklist.

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Message template

Reminder

Deliver a better client experience

Keep everyone informed and reduce manual follow-up.

Email subjectAdd variable

Are you joining the event agencies session on {EVENT_DATE}

Normal BIlink

Hi {ATTENDEE},

Please confirm if you're still planning to attend by clicking the button below:

{CONFIRM_ATTENDANCE}

This reminder was triggered by a Workflow in Cal.

Flexible for any event size

Adapt workflows for small meetings or large corporate event management.

Features for event agencies

Powerful features to boost your agency’s event planning workflow.

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Automated reminders

Never miss sending a notification or update to your team or clients.

Custom event triggers

Start workflows based on bookings, changes, or key event milestones.

Branded communication

Personalize messages to reflect your agency’s brand and event details.

Multi-channel notifications

Send reminders by email, SMS, or WhatsApp to reach everyone.

Self-hosting option

Host Cal.com on your own servers for added control.

API-first design

Integrate with your tools for custom event project management solutions.

See how workflows keep your scheduling on track

Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.

All your key tools in sync with your meetings

Connects to Slack, Salesforce, and 100+ more. Bookings show up where your team already works.

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Google CalendarSprawdza konflikty w kalendarzach i dodaje rezerwację.
Zoom VideoDaje każdej rezerwacji własny link do spotkania.
SalesforceZapisuje spotkanie przy kontakcie i kieruje do właściciela.
HubSpot CRMDodaje rezerwacje do kontaktów i transakcji.
SlackPowiadamia zespół od razu po rezerwacji spotkania.
StripePobiera płatność po rezerwacji terminu.
FramerOsadza stronę rezerwacji w witrynie Framer.
ElevenLabsDaje agentom głosowym realistyczny głos AI.
LinearUstawia status poza biurem z kalendarza.
Meta PixelMierzy rezerwacje z kampanii reklam Meta.
UmamiLiczy wizyty na stronie rezerwacji, prywatnie.
WhatsAppSpotyka się z gośćmi na czacie WhatsApp lub w wideorozmowie.

Frequently asked questions

These are some of our most frequently asked questions.

Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

Thrilled with this scheduling app—it's a game-changer. The intuitive interface and advanced features streamline my time management. The standout, however, is the incredible support team—swift, expert responses to every query. A perfect combo for seamless scheduling and top-notch customer service. P.s. Way better than Calendly
Mickeyna Trustpilot
I just migrated from calendly to cal.com I'm liking it so far. I wasn't particularly displeased with calendly. It's fine. But I like that cal is OSS and my sub to calendly was coming up for renewal so I thought I'd check it out. Looks good.
Kent C. Dodds 🌌@kentcdodds na X
2 days of using @calcom is enough to never look back at calendly
Anuvesh Singh@singh_anuvesh na X
Without a doubt the best calendar/scheduling application I have ever used. It has all of the advanced features I need while also being insanely intuitive and straightforward for both end-users and booking recipients. Love it!!
davidvkimballna Trustpilot
(finally) made the move to @calcom after I couldn't find how to edit events in the calendly dashboard and I must say - dash is 10/10 Bravo @peer_rich and team (I should have moved over years ago!) OSS fam
Ant Wilson@AntWilson na X
One of the best tools for scheduling and my favorite after so many other options tried.
Denisna Product Hunt
more elegant than Calendly, more open than Savvycal, cal.com works and it feels just right.
flo merianna Product Hunt
This platform's open-source nature and flexible licensing are a developer's dream. Self-hosting and white-labeling empower personalization and seamless integration.
Ahmed Elnaggarna Product Hunt
for the love of me, why do people still use Calendly? Just today I have seen products reference Calendly while they know of @calcom It's a no brainer for me to use , their brand is amazing, cool team + they even have more compelling features 🤷
Rotimi Best@rotimi_best na X
Amazing. I've been sharing it with everyone I know. It's helped me create more events spontaneously, because of how smooth it is compared to Calendly and Harmonizely.
Benna Product Hunt
Very easy to set up and start. Connected with my Google calendar without any problem. Connecting with Microsoft gives me an error. But other than that the user interface is very good.
Pankaj Dixitna Product Hunt
Just gave it a go and it's definitely the easiest meeting I've ever scheduled! No context switching, no distractions, and works even better on mobile too.
Aria Minaeina Product Hunt

Trusted by fast-growing companies around the world

Get started with event agency workflows

Try Cal.com or book a demo to see how automated workflows upgrade your event agency services.

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