How do florists collect design preferences before a consult?

Replace manual coordination with self-serve booking that fits your calendar rules. Offer clear slots for wedding florist consultation and tasting appointment catering, then send instant confirmations. With automated reminders and reschedule links, prospects show up ready to buy. You capture intent at the peak moment, respond faster, and win more events without lifting a finger.

Can we schedule paid tastings with deposits?

Yes. Enable payments on the tasting appointment catering event type. Require a deposit or full payment, then automate receipts and reminder messages to reduce cancellations.

How do we manage team availability across multiple locations?

Use round robin or collective events to route bookings to the right location or team. Set working hours, capacity limits, travel buffers, and location-specific rules to prevent conflicts.

Can we confirm final counts and menu choices automatically?

Create a follow-up workflow that sends an email or SMS link to confirm guest counts and selections. Time it to trigger a set number of days before the event date.

Do reminders support WhatsApp for destination weddings?

Yes. Reminders can be sent via email, SMS, and WhatsApp. Mix channels for international guests and customize timing for different event milestones.

How does Cal.com help with seasonal flower arrangements updates?

Use workflows to message clients about substitutions or seasonal availability. Include approval prompts and log responses directly on the booking for a clear audit trail.

Is self-hosting available for data-sensitive clients?

Yes. Cal.com can be self-hosted for compliance and data residency needs. You still get full workflow automation, API access, and enterprise controls.

Workflows for florists/caterers

Workflows for florists and caterers that automate bookings

Automate consultations, tastings, and event prep so you can focus on designing menus and flowers, not chasing confirmations or reminders.

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Workflow/Florists/caterers reminder workflowSave

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Sender name

Cal.com

Message template

Reminder

Trusted by fast-growing companies around the world

How it works

Fast to set up, flexible to customize, and reliable at scale

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Create bookable event types

Publish bookable links for wedding florist consultation, tasting appointment catering, and delivery or setup windows. Add buffers, capacity limits, and required questions to collect menu preferences and flower styles.

Automate reminders and tasks

Schedule emails, SMS or WhatsApp reminders, plus post-booking tasks like internal Slack alerts or CRM updates. Reduce no-shows and keep your production, kitchen, and delivery teams aligned.

Streamline payments and follow-ups

Collect deposits, require full payment, or capture a card on file. Send follow-ups for contracts, final counts, and seasonal flower arrangements updates, all tracked in a single workflow.

Benefits for florists and caterers

Less back-and-forth, more booked and prepared events

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Meeting reminder

now

Hi, this is a reminder that your florists/caterers meeting with Alex is in 30 mins

…

Eliminate no-shows and late changes

Automated email, SMS, and WhatsApp reminders reduce missed appointments for consults, tastings, site visits, and delivery windows. Add buffers, lock cutoff times, and route last-minute changes to the right teammate, so your prep and staffing stay on schedule.

Bookings

Today

Tue, 13 May9:00am - 9:30amFlorists/caterers kickoff | Q2

Tue, 13 May10:30am - 11:00amFlorists/caterers team standup

This week

Tue, 14 May10:30am - 11:00amFlorists/caterers review

Tue, 14 May1:00pm - 1:30pmClient follow-up

Gather perfect briefs every time

Use intake forms to collect guest counts, dietary needs, venue details, and flower preferences. Customize questions to map your event catering packages and seasonal flower arrangements catalog. Responses sync to bookings, so your team has everything they need on one screen.

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Message template

Reminder

Orchestrate production and delivery

Trigger internal tasks when a tasting is booked or a proposal is accepted. Notify design, procurement, and kitchen teams in Slack, create tickets, and send timeline updates. With Cal.com’s API-first architecture and webhooks, your calendar becomes an operational command center.

Email subjectAdd variable

Reminder: Are you still attending the meeting on {EVENT_DATE}

Normal BIlink

Hi {ATTENDEE},

Please confirm if you're still planning to attend by clicking the button below:

{CONFIRM_ATTENDANCE}

This reminder was triggered by a Workflow in Cal.

Deliver a consistent, professional experience

Clear, branded communication makes every booking feel reliable and professional for your clients, teams and attendees.

Features built for event-driven teams

Open, API-first scheduling that adapts to your workflows

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Multi-channel reminders

Send branded reminders by email, SMS, and WhatsApp. Configure timing for consults, tastings, and delivery windows to cut no-shows and missed handoffs.

Custom intake and routing

Ask tailored questions, auto-route bookings to the right designer, chef, or venue lead based on package, date, or capacity.

Group and collective scheduling

Schedule multi-person tastings or venue walk-throughs. Ensure the chef, florist, and sales rep are all available before showing times.

Payments and deposits

Collect deposits at booking or require full payment. Support refunds, no-show fees, and automated receipts for clean bookkeeping.

Integrations and webhooks

Connect to Slack, CRMs, and internal tools. Use webhooks and our API to sync orders, proposals, and production timelines.

Open-source and self-hosting

Deploy in the cloud or self-host for compliance. Customize deeply with open-source flexibility and enterprise-grade controls.

See how workflows keep your scheduling on track

Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.

All your key tools in sync with your meetings

Connects to Slack, Salesforce, and 100+ more. Bookings show up where your team already works.

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Google CalendarSprawdza konflikty w kalendarzach i dodaje rezerwację.
Zoom VideoDaje każdej rezerwacji własny link do spotkania.
SalesforceZapisuje spotkanie przy kontakcie i kieruje do właściciela.
HubSpot CRMDodaje rezerwacje do kontaktów i transakcji.
SlackPowiadamia zespół od razu po rezerwacji spotkania.
StripePobiera płatność po rezerwacji terminu.
FramerOsadza stronę rezerwacji w witrynie Framer.
ElevenLabsDaje agentom głosowym realistyczny głos AI.
LinearUstawia status poza biurem z kalendarza.
Meta PixelMierzy rezerwacje z kampanii reklam Meta.
UmamiLiczy wizyty na stronie rezerwacji, prywatnie.
WhatsAppSpotyka się z gośćmi na czacie WhatsApp lub w wideorozmowie.

Frequently asked questions

These are some of our most frequently asked questions.

Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

Thrilled with this scheduling app—it's a game-changer. The intuitive interface and advanced features streamline my time management. The standout, however, is the incredible support team—swift, expert responses to every query. A perfect combo for seamless scheduling and top-notch customer service. P.s. Way better than Calendly
Mickeyna Trustpilot
I just migrated from calendly to cal.com I'm liking it so far. I wasn't particularly displeased with calendly. It's fine. But I like that cal is OSS and my sub to calendly was coming up for renewal so I thought I'd check it out. Looks good.
Kent C. Dodds 🌌@kentcdodds na X
2 days of using @calcom is enough to never look back at calendly
Anuvesh Singh@singh_anuvesh na X
Without a doubt the best calendar/scheduling application I have ever used. It has all of the advanced features I need while also being insanely intuitive and straightforward for both end-users and booking recipients. Love it!!
davidvkimballna Trustpilot
(finally) made the move to @calcom after I couldn't find how to edit events in the calendly dashboard and I must say - dash is 10/10 Bravo @peer_rich and team (I should have moved over years ago!) OSS fam
Ant Wilson@AntWilson na X
One of the best tools for scheduling and my favorite after so many other options tried.
Denisna Product Hunt
more elegant than Calendly, more open than Savvycal, cal.com works and it feels just right.
flo merianna Product Hunt
This platform's open-source nature and flexible licensing are a developer's dream. Self-hosting and white-labeling empower personalization and seamless integration.
Ahmed Elnaggarna Product Hunt
for the love of me, why do people still use Calendly? Just today I have seen products reference Calendly while they know of @calcom It's a no brainer for me to use , their brand is amazing, cool team + they even have more compelling features 🤷
Rotimi Best@rotimi_best na X
Amazing. I've been sharing it with everyone I know. It's helped me create more events spontaneously, because of how smooth it is compared to Calendly and Harmonizely.
Benna Product Hunt
Very easy to set up and start. Connected with my Google calendar without any problem. Connecting with Microsoft gives me an error. But other than that the user interface is very good.
Pankaj Dixitna Product Hunt
Just gave it a go and it's definitely the easiest meeting I've ever scheduled! No context switching, no distractions, and works even better on mobile too.
Aria Minaeina Product Hunt

Trusted by fast-growing companies around the world

Start automating bookings for tastings and consultations

Try Cal.com free or request a demo to see how workflows reduce no-shows, collect better requirements, and keep teams in sync from first inquiry to event day. Turn more consults into signed events with less effort.

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