Can Cal.com handle group classes with different capacities and belt levels?

Automated reminders via email, SMS, and WhatsApp keep parents and adult students on track. Include arrival instructions, gear checklists, and waiver links so beginners show up prepared for taekwondo classes or the first session at your brazilian jiu jitsu gym.

How do reminders work for parents and adult students?

Configure workflows to send confirmations and timed reminders via email, SMS, or WhatsApp. Include directions, gear lists, and waiver links to reduce confusion and no shows.

Can we collect deposits for trial classes and private lessons?

Yes. Enable payments at booking to collect deposits or full fees. Use workflows to send receipts and reminders, and to request reviews after the class ends.

Do you support multi location academies and instructor pools?

Yes. Manage availability per location, pool instructors with round robin, and sync schedules to individual calendars to prevent conflicts.

Can we integrate with our CRM, chat, and billing tools?

Yes. Use native integrations and webhooks to push booking data to your CRM, Slack, email marketing, and billing systems. Developers can extend via the Cal.com API.

Is there a way to route prospects to the right class automatically?

Yes. Use routing forms to capture age, goals, and experience, then route to kids karate classes, taekwondo classes, self defense classes, or the first roll at a brazilian jiu jitsu gym.

Can we self host for more control and data compliance?

Yes. Cal.com is open source and supports self hosting. You retain control of data and can customize workflows and integrations to fit your policies.

Workflows for martial arts academies

Automated workflows for martial arts academies and dojos

Streamline bookings, reminders, and payments for classes and trials so your team spends more time teaching and less time coordinating schedules.

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Workflow/Martial arts academies reminder workflowSave

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Sender name

Cal.com

Message template

Reminder

Trusted by fast-growing companies around the world

How Cal.com workflows power your academy

Set up automation once, then let scheduling run on autopilot for every instructor, location, and class type.

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Create class types and availability

Publish bookable calendars for group classes, private lessons, and intro sessions. Set recurring schedules, buffers, and capacity to avoid overbooking and instructor conflicts.

Automate confirmations and reminders

Trigger branded email, SMS, and WhatsApp messages for bookings, reschedules, and cancellations. Reduce no shows and keep parents and students informed across time zones and devices.

Connect payments and follow ups

Collect deposits or full payment at booking, then send post class follow ups to convert trials into memberships and reviews. Sync data to your CRM and chat tools.

Benefits for martial arts academies

Increase class attendance, simplify admin work, and deliver a consistent, member friendly experience across all programs and locations.

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Meeting reminder

now

Hi, this is a reminder that your martial arts academies meeting with Alex is in 30 mins

…

Convert more trials into members

Turn interest from searches like martial arts classes near me into enrollments. Route prospects to the right intro class, collect deposits, and auto send follow ups that nurture sign ups for kids karate classes and self defense classes.

Bookings

Today

Tue, 13 May9:00am - 9:30amMartial arts academies kickoff | Q2

Tue, 13 May10:30am - 11:00amMartial arts academies team standup

This week

Tue, 14 May10:30am - 11:00amMartial arts academies review

Tue, 14 May1:00pm - 1:30pmClient follow-up

Simplify multi location and team scheduling

Manage instructor calendars, room mats, and equipment in one place. Prevent double bookings, set capacity per class, and enable waitlists to keep sessions full without manual coordination.

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Message template

Reminder

Deliver a consistent, branded experience

Every confirmation, reminder, and follow up reflects your academy brand. Personalize messages by program or belt level to create professional communication that builds trust and improves retention.

Email subjectAdd variable

Reminder: Are you still attending the meeting on {EVENT_DATE}

Normal BIlink

Hi {ATTENDEE},

Please confirm if you're still planning to attend by clicking the button below:

{CONFIRM_ATTENDANCE}

This reminder was triggered by a Workflow in Cal.

Deliver a consistent, professional experience

Clear, branded communication makes every booking feel reliable and professional for your clients, teams and attendees.

Features built for dojos and multi location academies

Flexible, API first infrastructure that supports growth, integrations, and self hosting when you need full control over data and customization.

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Group classes with capacity control

Offer recurring classes with adjustable capacity, buffers, and time zone aware scheduling for students and visiting instructors.

Payments and deposits at booking

Collect payment or deposits through integrated checkout. Reduce friction for trial signups and secure commitment for high demand classes.

Routing forms for the right class

Ask skill level, age, and goals, then route prospects to kids karate classes, adult self defense classes, or private lessons automatically.

Multi instructor and resource pooling

Use round robin or priority routing to distribute intro lessons and trials across instructors and rooms efficiently.

Branded, multi channel messaging

Customize email, SMS, and WhatsApp templates for confirmations, reminders, waitlists, and post class follow ups.

Open source and self hosting options

Deploy on your infrastructure for full control. Extend with webhooks and the Cal.com API to integrate with your CRM and member systems.

See how workflows keep your scheduling on track

Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.

All your key tools in sync with your meetings

Connects to Slack, Salesforce, and 100+ more. Bookings show up where your team already works.

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Google CalendarSprawdza konflikty w kalendarzach i dodaje rezerwację.
Zoom VideoDaje każdej rezerwacji własny link do spotkania.
SalesforceZapisuje spotkanie przy kontakcie i kieruje do właściciela.
HubSpot CRMDodaje rezerwacje do kontaktów i transakcji.
SlackPowiadamia zespół od razu po rezerwacji spotkania.
StripePobiera płatność po rezerwacji terminu.
FramerOsadza stronę rezerwacji w witrynie Framer.
ElevenLabsDaje agentom głosowym realistyczny głos AI.
LinearUstawia status poza biurem z kalendarza.
Meta PixelMierzy rezerwacje z kampanii reklam Meta.
UmamiLiczy wizyty na stronie rezerwacji, prywatnie.
WhatsAppSpotyka się z gośćmi na czacie WhatsApp lub w wideorozmowie.

Frequently asked questions

These are some of our most frequently asked questions.

Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

Thrilled with this scheduling app—it's a game-changer. The intuitive interface and advanced features streamline my time management. The standout, however, is the incredible support team—swift, expert responses to every query. A perfect combo for seamless scheduling and top-notch customer service. P.s. Way better than Calendly
Mickeyna Trustpilot
I just migrated from calendly to cal.com I'm liking it so far. I wasn't particularly displeased with calendly. It's fine. But I like that cal is OSS and my sub to calendly was coming up for renewal so I thought I'd check it out. Looks good.
Kent C. Dodds 🌌@kentcdodds na X
2 days of using @calcom is enough to never look back at calendly
Anuvesh Singh@singh_anuvesh na X
Without a doubt the best calendar/scheduling application I have ever used. It has all of the advanced features I need while also being insanely intuitive and straightforward for both end-users and booking recipients. Love it!!
davidvkimballna Trustpilot
(finally) made the move to @calcom after I couldn't find how to edit events in the calendly dashboard and I must say - dash is 10/10 Bravo @peer_rich and team (I should have moved over years ago!) OSS fam
Ant Wilson@AntWilson na X
One of the best tools for scheduling and my favorite after so many other options tried.
Denisna Product Hunt
more elegant than Calendly, more open than Savvycal, cal.com works and it feels just right.
flo merianna Product Hunt
This platform's open-source nature and flexible licensing are a developer's dream. Self-hosting and white-labeling empower personalization and seamless integration.
Ahmed Elnaggarna Product Hunt
for the love of me, why do people still use Calendly? Just today I have seen products reference Calendly while they know of @calcom It's a no brainer for me to use , their brand is amazing, cool team + they even have more compelling features 🤷
Rotimi Best@rotimi_best na X
Amazing. I've been sharing it with everyone I know. It's helped me create more events spontaneously, because of how smooth it is compared to Calendly and Harmonizely.
Benna Product Hunt
Very easy to set up and start. Connected with my Google calendar without any problem. Connecting with Microsoft gives me an error. But other than that the user interface is very good.
Pankaj Dixitna Product Hunt
Just gave it a go and it's definitely the easiest meeting I've ever scheduled! No context switching, no distractions, and works even better on mobile too.
Aria Minaeina Product Hunt

Trusted by fast-growing companies around the world

Get started with Cal.com workflows

Automate your academy scheduling today. Create class types, enable reminders, and connect payments in minutes. Reduce admin time, improve attendance, and convert more trials into long term members. Sign up or book a demo to see it in action.

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