Workflows for rental agencies/property managers

Automate property management workflows for faster leasing and maintenance

Cut manual work, standardize communication, and scale operations with scheduling automation built for rental teams.

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Workflow/Rental agencies/property managers reminder workflowSave

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Sender name

Cal.com

Message template

Reminder

Zaufali nam szybko rosnące firmy na całym świecie

How Cal.com streamlines property management scheduling

Launch a reliable scheduling layer for showings, inspections, maintenance, and renewals. Cal.com connects to your calendars and tools, then automates communication, reminders, and follow ups. Use routing forms to qualify prospects, workflows to standardize steps, and APIs to integrate your PMS or CRM. Explore docs at https://cal.com/docs/workflows and https://cal.com/docs/api. Review open source options at https://github.com/calcom/cal.com and pricing at https://cal.com/pricing.

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01

Automate communications, reminders, and tasks

Replace manual follow ups with automated workflows. Send confirmation emails and SMS for showings. Schedule reminders for maintenance windows and inspections with branded templates. Streamline landlord tenant communication across email, SMS, and WhatsApp. Trigger next steps such as internal Slack notifications, CRM updates, and webhooks to your PMS. For rent collection methods, add links to your payment portal in reminder messages for collection calls or review meetings. Configure everything in minutes at https://cal.com/docs/workflows.

02

Measure, iterate, and scale across your portfolio

Track attendance, no shows, and cycle times to improve your lease renewal process and service levels. Use routing and round robin to balance team workload across properties. Export data to your analytics stack via webhooks or the API at https://cal.com/docs/api. Standardize templates, enforce approval flows, and keep an auditable process that scales from a single building to multi city operations. Self host if required for additional control at https://github.com/calcom/cal.com.

03

Dostosuj wiadomość

Skorzystaj z domyślnych szablonów Cal.com albo w pełni dostosuj swoje wiadomości.

Benefits for rental agencies and property managers

Operational efficiency and better resident experiences start with predictable scheduling. Cal.com reduces busywork, improves communication, and maintains compliance for every showing, inspection, and renewal.

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Meeting reminder

now

Hi, this is a reminder that your rental agencies/property managers meeting with Alex is in 30 mins

…
01

Fill vacancies faster with automated showings

Make it easy for prospects to book a time instantly, without back and forth. Use routing forms to qualify and send leads to the right agent. Automated reminders reduce no shows and keep everyone on time. Share availability across multiple properties, round robin booking between leasing agents, and embed links on listings and websites. Faster bookings mean fewer gaps between inquiries and tours, which shortens days on market and boosts occupancy.

Bookings

Today

Tue, 13 May9:00am - 9:30amRental agencies/property managers kickoff | Q2
Tue, 13 May10:30am - 11:00amRental agencies/property managers team standup

This week

Tue, 14 May10:30am - 11:00amRental agencies/property managers review
Tue, 14 May1:00pm - 1:30pmClient follow-up
02

Standardize compliance and checklists

Turn best practices into consistent, repeatable steps. Add questions that match your tenant screening checklist to pre qualify applicants. Build templates for your property inspection checklist with pre event reminders and post event follow ups. Use workflows to guide the property turnover checklist so keys, cleaning, photos, and repairs happen in order. Centralize templates so every agent follows the same process, which reduces risk and helps satisfy internal policies.

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Message template

Reminder
03

Improve landlord tenant communication

Deliver clear, timely messages across email, SMS, and WhatsApp. Keep residents informed about inspections, maintenance windows, and showings with branded, consistent communication. Give tenants self serve options to reschedule or cancel, which reduces support calls. Maintain an audit trail of messages to support better landlord tenant communication during disputes or compliance reviews. Translate reminders to reduce misunderstandings and improve satisfaction across your portfolio.
Email subjectAdd variable

Are you joining the rental agencies/property managers session on {EVENT_DATE}

Normal BIlink

Hi {ATTENDEE},

Please confirm if you're still planning to attend by clicking the button below:

{CONFIRM_ATTENDANCE}

This reminder was triggered by a Workflow in Cal.

04

Lower operating costs and unlock data

Automate repetitive work such as confirmations, reminders, and follow ups. Free your staff to focus on high value tasks like tours and renewals. Integrate Cal.com with your PMS and CRM to sync data and trigger updates automatically. Analyze cycle times for showings and maintenance, and refine your lease renewal process. Share links to rent collection methods or payment portals within reminders for collection check ins, then measure outcomes with API driven exports.

Features built for real estate operations

Everything you need to automate scheduling for showings, inspections, maintenance, and renewals, with enterprise grade controls and developer friendly APIs.

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Visual workflows for every event type

Design end to end automations for showings, inspections, maintenance, and renewal meetings. Trigger messages before and after events, set conditions, and chain multiple actions to keep teams and tenants aligned.

Routing forms that qualify and route leads

Collect answers aligned to your tenant screening checklist and property details, then route to the right agent, team, or property. Reduce manual triage and respond faster to qualified prospects.

Multi channel reminders and templates

Send confirmations and reminders via email, SMS, and WhatsApp. Use branded templates and variables for address, unit, access instructions, parking, and documents to ensure clear communication every time.

Round robin, pools, and team availability

Distribute bookings across leasing agents, inspectors, and maintenance teams. Respect working hours and travel buffers. Pool availability across locations and assign by skills or property group.

Webhooks, API, and integrations

Connect your PMS and CRM with webhooks, GraphQL and REST APIs at https://cal.com/docs/api. Integrate Slack, email, SMS, and more. Extend logic with serverless functions. Explore the code at https://github.com/calcom/cal.com.

Enterprise controls and self hosting

Enable SAML SSO, enforce role based access, and manage templates centrally. Export logs, set data retention policies, and self host for maximum control. Compare plans at https://cal.com/pricing.

Zobacz, jak przepływy pracy utrzymują planowanie pod kontrolą

Zobacz, jak przepływy pracy Cal.com upraszczają planowanie, automatyzują przypomnienia i pomagają sprawnie prowadzić spotkania. Poznaj realne przykłady tego, jak zespoły wykorzystują przepływy pracy, aby ograniczać nieobecności i oszczędzać czas.

Wszystkie kluczowe narzędzia zsynchronizowane ze spotkaniami

Łączy się ze Slack, Salesforce i ponad 100 innymi narzędziami. Rezerwacje pojawiają się tam, gdzie Twój zespół już pracuje.

Zacznij Przeglądaj aplikacje
Google CalendarOutlook CalendarApple CalendarZoom VideoGoogle MeetSalesforceHubSpot CRMSlackStripeZapierDatabuddyCal.com
Google CalendarOutlook CalendarApple CalendarZoom VideoGoogle MeetSalesforceHubSpot CRMSlackStripeZapierDatabuddyCal.com
  • Google CalendarSprawdza każdy kalendarz pod kątem konfliktów i dodaje rezerwację.
  • Zoom VideoDaje każdej rezerwacji własny link do spotkania.
  • SalesforceZapisuje spotkanie przy kontakcie i kieruje do właściciela.
  • HubSpot CRMDodaje rezerwacje do kontaktów i transakcji.
  • SlackOd razu informuje zespół o zarezerwowanym spotkaniu.
  • StripePobiera płatność przy rezerwacji terminu.
  • FramerUmieszcza stronę rezerwacji w witrynie Framer.
  • ElevenLabsDaje agentom głosowym realistyczny głos AI.
  • LinearUstawia status Poza biurem z kalendarza.
  • Meta PixelMierzy rezerwacje z kampanii reklamowych Meta.
  • UmamiLiczy wizyty na stronie rezerwacji, prywatnie.
  • WhatsAppSpotyka twoich gości na czacie WhatsApp lub wideorozmowie.

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Nie wierz nam na słowo

Nasi użytkownicy są naszymi najlepszymi ambasadorami. Zobacz, dlaczego jesteśmy najlepszym wyborem do planowania spotkań.

  • Thrilled with this scheduling app—it's a game-changer. The intuitive interface and advanced features streamline my time management. The standout, however, is the incredible support team—swift, expert responses to every query. A perfect combo for seamless scheduling and top-notch customer service. P.s. Way better than Calendly
    Mickeyna Trustpilot
  • I just migrated from calendly to cal.com I'm liking it so far. I wasn't particularly displeased with calendly. It's fine. But I like that cal is OSS and my sub to calendly was coming up for renewal so I thought I'd check it out. Looks good.
    Kent C. Dodds 🌌@kentcdodds na X
  • 2 days of using @calcom is enough to never look back at calendly
    Anuvesh Singh@singh_anuvesh na X
  • Without a doubt the best calendar/scheduling application I have ever used. It has all of the advanced features I need while also being insanely intuitive and straightforward for both end-users and booking recipients. Love it!!
    davidvkimballna Trustpilot
  • (finally) made the move to @calcom after I couldn't find how to edit events in the calendly dashboard and I must say - dash is 10/10 Bravo @peer_rich and team (I should have moved over years ago!) OSS fam
    Ant Wilson@AntWilson na X
  • One of the best tools for scheduling and my favorite after so many other options tried.
    Denisna Product Hunt
  • more elegant than Calendly, more open than Savvycal, cal.com works and it feels just right.
    flo merianna Product Hunt
  • This platform's open-source nature and flexible licensing are a developer's dream. Self-hosting and white-labeling empower personalization and seamless integration.
    Ahmed Elnaggarna Product Hunt
  • for the love of me, why do people still use Calendly? Just today I have seen products reference Calendly while they know of @calcom It's a no brainer for me to use , their brand is amazing, cool team + they even have more compelling features 🤷
    Rotimi Best@rotimi_best na X
  • Amazing. I've been sharing it with everyone I know. It's helped me create more events spontaneously, because of how smooth it is compared to Calendly and Harmonizely.
    Benna Product Hunt
  • Very easy to set up and start. Connected with my Google calendar without any problem. Connecting with Microsoft gives me an error. But other than that the user interface is very good.
    Pankaj Dixitna Product Hunt
  • Just gave it a go and it's definitely the easiest meeting I've ever scheduled! No context switching, no distractions, and works even better on mobile too.
    Aria Minaeina Product Hunt

Trusted by fast-growing companies around the world

Start automating your property workflows

Try Cal.com free, automate your first showing or inspection in minutes, and see how Workflows can remove manual follow ups. Explore the docs at https://cal.com/docs, compare plans at https://cal.com/pricing, or book a demo. Developers can get started with the API at https://cal.com/docs/api and self hosting via https://github.com/calcom/cal.com.

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