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Route new clients and members to the right fitness or wellness coach instantly

Route new clients and members to the right fitness or wellness coach instantly

Smarter scheduling and client routing for fitness studios, gyms, and personal trainers

Smarter scheduling and client routing for fitness studios, gyms, and personal trainers

Routing form for fitness and wellness client intake and goal selection

Vertrouwd door snelgroeiende bedrijven over de hele wereld

Vertrouwd door snelgroeiende bedrijven over de hele wereld

Vertrouwd door snelgroeiende bedrijven over de hele wereld

How automated client routing works for fitness and wellness providers

How automated client routing works for fitness and wellness providers

Connect clients to the perfect coach or session every time. Cal.com automates intake, qualification, and scheduling—so your team can focus on helping clients reach their goals.

Connect clients to the perfect coach or session every time. Cal.com automates intake, qualification, and scheduling—so your team can focus on helping clients reach their goals.

01

Set up your intake and routing forms

Easily create branded forms to capture client goals, fitness level, preferred times, and wellness interests before they schedule.

02

Let clients share their needs

Clients complete your form on your website or landing page, sharing their fitness or wellness objectives and any special requirements.

03

Automatically assign sessions or coaches

Cal.com instantly routes each new client to the best-fit trainer, class, or wellness provider—no more manual sorting or back-and-forth emails.

Benefits of automated routing for fitness and personal wellness

Benefits of automated routing for fitness and personal wellness

Unlock growth, efficiency, and happier clients with scheduling that adapts to your business.

Unlock growth, efficiency, and happier clients with scheduling that adapts to your business.

01

Convert new leads faster

Let prospects schedule assessments or classes instantly and get matched to the right team member, reducing drop-off and boosting sign-ups.

02

Save staff time and reduce admin

Automate client assignment and communication, freeing up your team to focus on coaching and service.

03

Personalize every client journey

Route each client based on goals, experience level, or preferences—delivering a tailored onboarding that keeps them engaged.

04

Integrate with your tools

Connect Cal.com to your CRM, fitness apps, or payment systems for a seamless workflow from intake to follow-up.

Features that empower fitness studios, gyms, and wellness providers

Features that empower fitness studios, gyms, and wellness providers

All-in-one, API-first scheduling infrastructure built for flexibility, growth, and ultimate control.

All-in-one, API-first scheduling infrastructure built for flexibility, growth, and ultimate control.

Customizable intake and routing forms

Gather key details like fitness goals, medical history, or scheduling preferences before booking.

Attribute-based coach and class assignment

Assign clients based on experience level, program type, or availability—no manual sorting required.

CRM and membership system integrations

Sync with Mindbody, Trainerize, HubSpot, or your own CRM to unlock advanced automations.

Multi-step workflows for onboarding

Guide clients through assessments, waivers, and program selection as part of their booking journey.

Self-host or use our cloud platform

Choose full control with self-hosting or the simplicity of cloud—Cal.com fits your data and privacy needs.

Analytics and optimization

Track bookings, coach utilization, and client preferences to optimize your offerings and grow your business.

Al uw belangrijkste hulpmiddelen in sync met uw vergaderingen

Cal.com werkt met alle apps die al in jouw workflow zitten, zodat alles perfect samenwerkt.

Al uw belangrijkste hulpmiddelen in sync met uw vergaderingen

Cal.com werkt met alle apps die al in jouw workflow zitten, zodat alles perfect samenwerkt.

Al uw belangrijkste hulpmiddelen in sync met uw vergaderingen

Cal.com werkt met alle apps die al in jouw workflow zitten, zodat alles perfect samenwerkt.

Veelgestelde vragen

Veelgestelde vragen

Dit zijn enkele van onze meest gestelde vragen.

Dit zijn enkele van onze meest gestelde vragen.

How can Cal.com help fitness studios manage new client sign-ups?

Cal.com lets you create custom intake forms that capture client goals and preferences, then automatically routes each new sign-up to the right trainer, class, or consultation based on your criteria. This reduces manual sorting and ensures every client gets a personalized start.

Can I integrate Cal.com with my existing fitness management software?

Yes, Cal.com connects with popular CRMs, membership platforms, and fitness apps through powerful integrations and APIs. You can automate workflows from intake to follow-up, reducing double-entry and manual admin.

Does Cal.com support group class bookings as well as 1:1 sessions?

Absolutely. Cal.com is built to handle both group classes and individual sessions, supporting recurring bookings, capacity management, and automated reminders for clients and trainers.

How does routing help keep my trainers’ schedules balanced?

With attribute-based routing, Cal.com takes trainer availability, specialties, and client needs into account—so new bookings are distributed efficiently and fairly across your team.

Is Cal.com secure and privacy-friendly for client information?

Yes, Cal.com is open-source and can be self-hosted, giving you full data control. We use industry-standard encryption and privacy best practices for all client data.

How easy is it to customize the onboarding process for my fitness business?

Cal.com’s no-code form builder lets you tailor intake forms, booking flows, and routing logic to your exact business model—no developer required.

What does onboarding look like for multi-location fitness brands?

With Cal.com Organizations, you can route clients by location, program, or specialty, ensuring each booking goes to the right team at the right branch. Multi-location support is seamless and scalable.

How can Cal.com help fitness studios manage new client sign-ups?

Cal.com lets you create custom intake forms that capture client goals and preferences, then automatically routes each new sign-up to the right trainer, class, or consultation based on your criteria. This reduces manual sorting and ensures every client gets a personalized start.

Can I integrate Cal.com with my existing fitness management software?

Yes, Cal.com connects with popular CRMs, membership platforms, and fitness apps through powerful integrations and APIs. You can automate workflows from intake to follow-up, reducing double-entry and manual admin.

Does Cal.com support group class bookings as well as 1:1 sessions?

Absolutely. Cal.com is built to handle both group classes and individual sessions, supporting recurring bookings, capacity management, and automated reminders for clients and trainers.

How does routing help keep my trainers’ schedules balanced?

With attribute-based routing, Cal.com takes trainer availability, specialties, and client needs into account—so new bookings are distributed efficiently and fairly across your team.

Is Cal.com secure and privacy-friendly for client information?

Yes, Cal.com is open-source and can be self-hosted, giving you full data control. We use industry-standard encryption and privacy best practices for all client data.

How easy is it to customize the onboarding process for my fitness business?

Cal.com’s no-code form builder lets you tailor intake forms, booking flows, and routing logic to your exact business model—no developer required.

What does onboarding look like for multi-location fitness brands?

With Cal.com Organizations, you can route clients by location, program, or specialty, ensuring each booking goes to the right team at the right branch. Multi-location support is seamless and scalable.

How can Cal.com help fitness studios manage new client sign-ups?

Cal.com lets you create custom intake forms that capture client goals and preferences, then automatically routes each new sign-up to the right trainer, class, or consultation based on your criteria. This reduces manual sorting and ensures every client gets a personalized start.

Can I integrate Cal.com with my existing fitness management software?

Yes, Cal.com connects with popular CRMs, membership platforms, and fitness apps through powerful integrations and APIs. You can automate workflows from intake to follow-up, reducing double-entry and manual admin.

Does Cal.com support group class bookings as well as 1:1 sessions?

Absolutely. Cal.com is built to handle both group classes and individual sessions, supporting recurring bookings, capacity management, and automated reminders for clients and trainers.

How does routing help keep my trainers’ schedules balanced?

With attribute-based routing, Cal.com takes trainer availability, specialties, and client needs into account—so new bookings are distributed efficiently and fairly across your team.

Is Cal.com secure and privacy-friendly for client information?

Yes, Cal.com is open-source and can be self-hosted, giving you full data control. We use industry-standard encryption and privacy best practices for all client data.

How easy is it to customize the onboarding process for my fitness business?

Cal.com’s no-code form builder lets you tailor intake forms, booking flows, and routing logic to your exact business model—no developer required.

What does onboarding look like for multi-location fitness brands?

With Cal.com Organizations, you can route clients by location, program, or specialty, ensuring each booking goes to the right team at the right branch. Multi-location support is seamless and scalable.

Neem onze woorden niet voor waar aan

Onze gebruikers zijn onze beste ambassadeurs. Ontdek waarom wij de beste keuze zijn voor het plannen van vergaderingen.

Neem onze woorden niet voor waar aan

Onze gebruikers zijn onze beste ambassadeurs. Ontdek waarom wij de beste keuze zijn voor het plannen van vergaderingen.

Neem onze woorden niet voor waar aan

Onze gebruikers zijn onze beste ambassadeurs. Ontdek waarom wij de beste keuze zijn voor het plannen van vergaderingen.

Vertrouwd door snelgroeiende bedrijven over de hele wereld

Vertrouwd door snelgroeiende bedrijven over de hele wereld

Vertrouwd door snelgroeiende bedrijven over de hele wereld

Maak tijd vrij. Wij regelen je planning. Probeer Cal.com nu!

Try Cal.com free or book a demo to see how automated scheduling can help your fitness business grow.