How does Cal.com help AV and production companies assign the right team to each project?

Cal.com uses attribute-based routing, letting you match client requests to specific skills, roles, and equipment availability. This means projects are automatically assigned to the best-suited team member or crew, reducing manual matching and improving outcomes.

Can Cal.com handle complex project requirements, like multi-location shoots or special equipment?

Yes, Cal.com allows you to create customizable forms and routing rules, so you can gather all essential details from clients and route bookings based on multiple variables, including location, equipment, and team expertise.

Is it possible to prevent double-booking of crew and gear?

Absolutely. Cal.com syncs with external calendars and supports real-time resource management, ensuring your team and equipment remain available and never double-booked.

How does Cal.com integrate with our existing project management or CRM systems?

Cal.com offers robust integrations with popular CRM and project management tools, letting you sync booking data, client records, and project details automatically.

Can we provide different booking flows for different types of AV or production services?

Yes. With Cal.com, you can configure unique booking forms and routing logic for various service offerings, such as live events, studio shoots, or equipment rental, tailoring the workflow to each use case.

How secure is our data if we choose to self-host Cal.com?

Cal.com is open-source and can be self-hosted on your own infrastructure, giving you full control over data privacy and security to meet industry standards and client requirements.

Do clients receive instant booking confirmations and next steps?

Clients get immediate booking confirmations and can be automatically routed to the right team member, reducing delays and enhancing their experience.

Routing for AV/production companies

Streamline Scheduling and Routing for AV and Production Companies

Automate project bookings and instantly connect clients to the right AV or production expert with Cal.com's flexible open scheduling infrastructure.

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Routing forms/AV/production companies routing formFormRoutingPreviewSave

1. How many people work at your company?Required

Label

How many people work at your company?

Identifier

company-size

Type

Single selection

Options

Manually addFrom attributeCompany size (3 of 4)

2. What services are you interested in?Required

3. What country are you based in?Required

4. What's your timeline for getting started?Required

Add question

Trusted by fast-growing companies around the world

How Cal.com powers AV and production scheduling

From client requests to crew assignments, see how Cal.com routes projects seamlessly.

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Set up custom routing rules

Define project types, client needs, or equipment requirements to automatically route inquiries to the right project manager or technician.

Collect project details from clients

Clients answer tailored questions about their AV or production needs, ensuring all necessary details are captured up front.

Automatically assign the right team

Based on project requirements, Cal.com instantly connects clients with the most qualified team member, reducing delays and double-booking.

Key benefits for AV and production companies

Transform your scheduling process for faster bookings, better resource allocation, and happier clients.

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Customer

Form answers

ImmigrationFrance

Booked

Enterprise round robin

Alex Fisher

ImmigrationFrance

Automate project assignments

Save hours of manual coordination by routing booking requests based on project type, location, or equipment needed.

Owned account found

Assign to account owner

YesNo

Assign to owner

Direct to account owner

CustomerOwner

Event scheduled

Round robin

Find an available host

EMR Sales

Reduce scheduling conflicts

Real-time calendar sync and smart routing ensure crew and equipment are never double-booked.

Routed to this week

Benny above avg.

Enhance client experience

Clients get instant confirmations and connect with the right expert, increasing satisfaction and retention.

Company sizeAny in>500

Send booker to

Event TypeEU Enterprise

And direct to team member

WhenAllmatch

InterestsAny inImmigrationCountryAny inAttribute

Boost operational efficiency

Streamlined workflows let your team focus on delivering exceptional AV or production services, not chasing emails.

Essential features for AV and production routing

Built for dynamic teams handling complex projects and resource allocation.

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Attribute-based routing

Assign bookings based on project requirements, location, or specialty, ensuring the right team gets the right job.

Customizable project intake forms

Gather critical details up front with forms tailored to AV and production workflows.

CRM and calendar integrations

Connect with your project management, CRM, or calendar tools for seamless scheduling and client tracking.

Ownership assignment logic

Route repeat clients to their dedicated account managers or project leads for consistent service.

Advanced analytics & reporting

Gain insights into booking trends, crew utilization, and project types to optimize resource allocation.

Self-hosting and open-source flexibility

Deploy Cal.com on your own infrastructure for maximum data control and customization.

All your key tools in sync with your meetings

Connects to Slack, Salesforce, and 100+ more. Bookings show up where your team already works.

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Google CalendarVerifica conflitos em todos os calendários e adiciona o agendamento.
Zoom VideoDá a cada agendamento seu próprio link de reunião.
SalesforceRegistra a reunião no contato e encaminha ao responsável.
HubSpot CRMAdiciona agendamentos a contatos e negócios.
SlackAvisa a equipe assim que uma reunião é agendada.
StripeCobra quando o horário é agendado.
FramerColoca sua página de agendamento em um site Framer.
ElevenLabsDá aos agentes de voz uma voz de IA realista.
LinearDefine seu status como ausente pelo calendário.
Meta PixelMede agendamentos das suas campanhas de anúncios Meta.
UmamiConta visitas à sua página de agendamento, com privacidade.
WhatsAppAtende seus participantes em um chat ou videochamada no WhatsApp.

Frequently asked questions

These are some of our most frequently asked questions.

Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

Thrilled with this scheduling app—it's a game-changer. The intuitive interface and advanced features streamline my time management. The standout, however, is the incredible support team—swift, expert responses to every query. A perfect combo for seamless scheduling and top-notch customer service. P.s. Way better than Calendly
Mickeyem Trustpilot
I just migrated from calendly to cal.com I'm liking it so far. I wasn't particularly displeased with calendly. It's fine. But I like that cal is OSS and my sub to calendly was coming up for renewal so I thought I'd check it out. Looks good.
Kent C. Dodds 🌌@kentcdodds em X
2 days of using @calcom is enough to never look back at calendly
Anuvesh Singh@singh_anuvesh em X
Without a doubt the best calendar/scheduling application I have ever used. It has all of the advanced features I need while also being insanely intuitive and straightforward for both end-users and booking recipients. Love it!!
davidvkimballem Trustpilot
(finally) made the move to @calcom after I couldn't find how to edit events in the calendly dashboard and I must say - dash is 10/10 Bravo @peer_rich and team (I should have moved over years ago!) OSS fam
Ant Wilson@AntWilson em X
One of the best tools for scheduling and my favorite after so many other options tried.
Denisem Product Hunt
more elegant than Calendly, more open than Savvycal, cal.com works and it feels just right.
flo merianem Product Hunt
This platform's open-source nature and flexible licensing are a developer's dream. Self-hosting and white-labeling empower personalization and seamless integration.
Ahmed Elnaggarem Product Hunt
for the love of me, why do people still use Calendly? Just today I have seen products reference Calendly while they know of @calcom It's a no brainer for me to use , their brand is amazing, cool team + they even have more compelling features 🤷
Rotimi Best@rotimi_best em X
Amazing. I've been sharing it with everyone I know. It's helped me create more events spontaneously, because of how smooth it is compared to Calendly and Harmonizely.
Benem Product Hunt
Very easy to set up and start. Connected with my Google calendar without any problem. Connecting with Microsoft gives me an error. But other than that the user interface is very good.
Pankaj Dixitem Product Hunt
Just gave it a go and it's definitely the easiest meeting I've ever scheduled! No context switching, no distractions, and works even better on mobile too.
Aria Minaeiem Product Hunt

Trusted by fast-growing companies around the world

Ready to optimize your AV and production scheduling?

Bring your team together with smart routing. Try Cal.com or book a demo today.

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