How does Cal.com help executive assistants manage multiple executives' calendars?

Cal.com enables executive assistants to build routing forms that intelligently assign meetings to the right executive based on criteria like department, urgency, or custom attributes. This centralizes scheduling and reduces manual coordination across multiple calendars.

Can I customize intake forms for different executives or departments?

Yes, you can create unique routing forms for each executive, department, or use case. This allows you to tailor questions and routing logic to fit the specific needs of your organization and its leaders.

Does Cal.com integrate with Microsoft Outlook and Google Workspace?

Absolutely. Cal.com supports direct integrations with both Outlook and Google Workspace, allowing for seamless two-way syncing and real-time calendar updates.

How does Cal.com ensure privacy for executive schedules?

You have full control over who can view and book meetings with each executive. Cal.com offers permission management, access controls, and data privacy features to protect sensitive schedules.

Can I automate approval workflows for meeting requests?

Yes. Cal.com allows you to configure workflows that require approval from the executive or assistant before a booking is confirmed, ensuring full control over the calendar.

Is it possible to track scheduling analytics and workload?

Cal.com provides analytics dashboards that show request volumes, routing outcomes, and time spent on coordination, helping assistants and organizations optimize efficiency.

Can Cal.com be self-hosted for extra security?

Yes, Cal.com offers self-hosting options, giving your organization total control over data, compliance, and integration with internal systems.

Routing for executive assistants

Smarter scheduling and routing for executive assistants

Effortlessly coordinate meetings and priorities with advanced routing forms

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Routing forms/Executive assistants routing formFormRoutingPreviewSave

1. How many people work at your company?Required

Label

How many people work at your company?

Identifier

company-size

Type

Single selection

Options

Manually addFrom attributeCompany size (3 of 4)

2. What services are you interested in?Required

3. What country are you based in?Required

4. What's your timeline for getting started?Required

Add question

Trusted by fast-growing companies around the world

How Cal.com routing empowers executive assistants

Simplify scheduling and keep executives focused with intelligent routing workflows designed for fast-paced business environments.

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Create tailored routing forms

Build custom intake forms that collect details about meeting type, urgency, and executive preference, ensuring every request lands in the right hands.

Let requesters provide key information

Internal and external stakeholders can answer your preset questions, making it easy to route requests based on priority, department, or individual executive.

Automatically direct requests to the right executive

Based on responses, Cal.com routes each booking to the correct executive or team member, optimizing calendars and reducing manual coordination.

Key benefits for executive assistants

Experience seamless scheduling, improved productivity, and fewer interruptions for your executives.

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Customer

Form answers

ImmigrationFrance

Booked

Enterprise round robin

Alex Fisher

ImmigrationFrance

Reduce manual scheduling

Automate time-consuming booking tasks and eliminate repetitive back-and-forth emails.

Owned account found

Assign to account owner

YesNo

Assign to owner

Direct to account owner

CustomerOwner

Event scheduled

Round robin

Find an available host

EMR Sales

Enhance executive productivity

Ensure executives only see meetings that match their priorities, keeping their calendars optimized and focused.

Routed to this week

Benny above avg.

Increase accuracy and accountability

Minimize double bookings, missed meetings, and scheduling errors with real-time updates and transparent routing logic.

Company sizeAny in>500

Send booker to

Event TypeEU Enterprise

And direct to team member

WhenAllmatch

InterestsAny inImmigrationCountryAny inAttribute

Scale across teams and departments

Handle high volumes of requests for multiple executives with customizable forms and scalable workflows.

Features designed for executive assistants

Built for flexibility, privacy, and enterprise-grade efficiency.

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Attribute-based routing

Match requests to executives based on department, project, or priority using powerful attribute-based logic.

Ownership assignment

Automatically route requests to the executive or assistant who owns the relationship, syncing with tools like Google Workspace or Microsoft 365.

Customizable multi-step forms

Gather the right information up front with branded, multi-step intake forms tailored to your organization's needs.

Workflow automation and integrations

Connect Cal.com with Slack, Microsoft Teams, CRMs, and more to automate notifications, approvals, and calendar updates.

Privacy and access controls

Define who can book with which executive, and manage permission levels for sensitive schedules.

Actionable analytics

Gain insights into request volume, routing efficiency, and assistant workload to continuously improve scheduling processes.

All your key tools in sync with your meetings

Connects to Slack, Salesforce, and 100+ more. Bookings show up where your team already works.

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Google CalendarVerifica conflitos em todos os calendários e adiciona o agendamento.
Zoom VideoDá a cada agendamento seu próprio link de reunião.
SalesforceRegistra a reunião no contato e encaminha ao responsável.
HubSpot CRMAdiciona agendamentos a contatos e negócios.
SlackAvisa a equipe assim que uma reunião é agendada.
StripeCobra quando o horário é agendado.
FramerColoca sua página de agendamento em um site Framer.
ElevenLabsDá aos agentes de voz uma voz de IA realista.
LinearDefine seu status como ausente pelo calendário.
Meta PixelMede agendamentos das suas campanhas de anúncios Meta.
UmamiConta visitas à sua página de agendamento, com privacidade.
WhatsAppAtende seus participantes em um chat ou videochamada no WhatsApp.

Frequently asked questions

These are some of our most frequently asked questions.

Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

Thrilled with this scheduling app—it's a game-changer. The intuitive interface and advanced features streamline my time management. The standout, however, is the incredible support team—swift, expert responses to every query. A perfect combo for seamless scheduling and top-notch customer service. P.s. Way better than Calendly
Mickeyem Trustpilot
I just migrated from calendly to cal.com I'm liking it so far. I wasn't particularly displeased with calendly. It's fine. But I like that cal is OSS and my sub to calendly was coming up for renewal so I thought I'd check it out. Looks good.
Kent C. Dodds 🌌@kentcdodds em X
2 days of using @calcom is enough to never look back at calendly
Anuvesh Singh@singh_anuvesh em X
Without a doubt the best calendar/scheduling application I have ever used. It has all of the advanced features I need while also being insanely intuitive and straightforward for both end-users and booking recipients. Love it!!
davidvkimballem Trustpilot
(finally) made the move to @calcom after I couldn't find how to edit events in the calendly dashboard and I must say - dash is 10/10 Bravo @peer_rich and team (I should have moved over years ago!) OSS fam
Ant Wilson@AntWilson em X
One of the best tools for scheduling and my favorite after so many other options tried.
Denisem Product Hunt
more elegant than Calendly, more open than Savvycal, cal.com works and it feels just right.
flo merianem Product Hunt
This platform's open-source nature and flexible licensing are a developer's dream. Self-hosting and white-labeling empower personalization and seamless integration.
Ahmed Elnaggarem Product Hunt
for the love of me, why do people still use Calendly? Just today I have seen products reference Calendly while they know of @calcom It's a no brainer for me to use , their brand is amazing, cool team + they even have more compelling features 🤷
Rotimi Best@rotimi_best em X
Amazing. I've been sharing it with everyone I know. It's helped me create more events spontaneously, because of how smooth it is compared to Calendly and Harmonizely.
Benem Product Hunt
Very easy to set up and start. Connected with my Google calendar without any problem. Connecting with Microsoft gives me an error. But other than that the user interface is very good.
Pankaj Dixitem Product Hunt
Just gave it a go and it's definitely the easiest meeting I've ever scheduled! No context switching, no distractions, and works even better on mobile too.
Aria Minaeiem Product Hunt

Trusted by fast-growing companies around the world

Take the next step in executive scheduling

Automate your workflow and reclaim your time with Cal.com routing for executive assistants.

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