Can I manage multiple DJs and automatically route bookings?

Replace email ping pong with a clean, branded booking flow. Prospects see real availability, pick a slot, and complete next steps in minutes. Add qualifying questions to measure fit and route requests to the right DJ automatically.

How do I collect deposits and final payments?

Connect Stripe to request deposits on booking and schedule reminders for final balances. Workflows can pause or notify you if payment is overdue.

Can I send a contract automatically after a client books?

Yes. Trigger a DJ contract template via integrations like DocuSign using webhooks or no code connectors. Automate sending, reminders, and filing on completion.

How do I handle wedding planning details and checklists?

Create workflows that send a wedding DJ checklist and intake for songs, do not play lists, name pronunciations, and timeline milestones. Responses sync to the booking.

What about the event timeline for DJs and vendors?

Attach a shared event timeline to the booking. Schedule SMS or email reminders for load in, soundcheck, ceremony start, and set changes so everyone stays on time.

Can I brand the experience and messages?

Yes. Customize booking pages, emails, and SMS content. Use your logo, colors, and tone so every touchpoint feels on brand and professional.

Does Cal.com support self hosting and an API?

Yes. Cal.com is open source with a developer friendly API and self hosting option. Extend workflows, build custom routing, and integrate with your existing stack.

Workflows for DJ/music booking

Automate DJ and music bookings with smart, flexible workflows

Streamline inquiries, contracts, payments, and reminders so every set starts on time and clients stay informed

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Workflow/DJ/music booking reminder workflowSave

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Sender name

Cal.com

Message template

Reminder

Trusted by fast-growing companies around the world

How it works

From first inquiry to final track, automate every step

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Collect and qualify DJ requests

Embed a booking link to capture availability, event details, budget, and music preferences. Route high intent leads, auto-qualify, and cut back-and-forth while keeping your calendar protected.

Automate contracts, payments, and prep

Trigger a DJ contract template and deposit request on booking. Send a wedding DJ checklist, gather must-play lists, and confirm logistics without manual follow-ups.

Deliver a five star show day

Send day-before and day-of reminders, share the event timeline for DJs, notify crew in Slack, and automatically send thank you and review requests after the event.

Benefits for DJs, agencies, and venues

Simplify bookings, reduce no-shows, and deliver consistent client experiences

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Meeting reminder

now

Hi, this is a reminder that your dj/music booking meeting with Alex is in 30 mins

…

Lock in contracts and deposits faster

Speed up the DJ booking process using automated workflows. On booking, send a DJ contract template, collect eSignature through your preferred tool, and request deposits through Stripe. Reduce delays and protect your dates.

Bookings

Today

Tue, 13 May9:00am - 9:30amDj/music booking kickoff | Q2

Tue, 13 May10:30am - 11:00amDj/music booking team standup

This week

Tue, 14 May10:30am - 11:00amDj/music booking review

Tue, 14 May1:00pm - 1:30pmClient follow-up

Stay organized for weddings and events

Use workflows to send a wedding DJ checklist, collect song requests, pronunciation guides, and announcements. Centralize key details like floor plan, load-in time, and power requirements so everyone stays aligned.

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Message template

Reminder

Run on-time events clients rave about

Automated reminders ensure everyone shows up prepared. Share the event timeline for DJs and vendors, notify your team, and send post-event follow-ups to request testimonials and repeat bookings. Less chaos, more showtime.

Email subjectAdd variable

Reminder: Are you still attending the meeting on {EVENT_DATE}

Normal BIlink

Hi {ATTENDEE},

Please confirm if you're still planning to attend by clicking the button below:

{CONFIRM_ATTENDANCE}

This reminder was triggered by a Workflow in Cal.

Deliver a consistent, professional experience

Clear, branded communication makes every booking feel reliable and professional for your clients, teams and attendees.

Powerful features for professional music booking

Flexible, API-first scheduling that adapts to your business

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Booking pages with custom intake

Build intake forms to capture event type, guest count, venue address, budget, and must-play music. Route inquiries and prevent double-booking.

Automated workflows and reminders

Create sequences for confirmations, deposits, prep checklists, and day-of notifications by email, SMS, or WhatsApp, all tied to event timing.

Payments and invoicing

Collect deposits and final balances with Stripe. Trigger invoices and payment reminders on schedule, and confirm payment status before the event.

Contract and CRM integrations

Connect DocuSign or similar tools to send a DJ contract template on booking. Sync client data with your CRM and keep records clean.

Team scheduling and routing

Offer multiple DJs with round robin, priority routing, or territory rules. Protect time with buffers, travel windows, and blackout dates.

Open source and self hosting

Use Cal.com in the cloud or self host for complete control. Extend with the API to fit complex agency and venue workflows.

See how workflows keep your scheduling on track

Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.

All your key tools in sync with your meetings

Connects to Slack, Salesforce, and 100+ more. Bookings show up where your team already works.

Get started

Google CalendarVerifica conflitos em todos os calendários e adiciona o agendamento.
Zoom VideoDá a cada agendamento seu próprio link de reunião.
SalesforceRegistra a reunião no contato e encaminha ao responsável.
HubSpot CRMAdiciona agendamentos a contatos e negócios.
SlackAvisa a equipe assim que uma reunião é agendada.
StripeCobra quando o horário é agendado.
FramerColoca sua página de agendamento em um site Framer.
ElevenLabsDá aos agentes de voz uma voz de IA realista.
LinearDefine seu status como ausente pelo calendário.
Meta PixelMede agendamentos das suas campanhas de anúncios Meta.
UmamiConta visitas à sua página de agendamento, com privacidade.
WhatsAppAtende seus participantes em um chat ou videochamada no WhatsApp.

Frequently asked questions

These are some of our most frequently asked questions.

Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

Thrilled with this scheduling app—it's a game-changer. The intuitive interface and advanced features streamline my time management. The standout, however, is the incredible support team—swift, expert responses to every query. A perfect combo for seamless scheduling and top-notch customer service. P.s. Way better than Calendly
Mickeyem Trustpilot
I just migrated from calendly to cal.com I'm liking it so far. I wasn't particularly displeased with calendly. It's fine. But I like that cal is OSS and my sub to calendly was coming up for renewal so I thought I'd check it out. Looks good.
Kent C. Dodds 🌌@kentcdodds em X
2 days of using @calcom is enough to never look back at calendly
Anuvesh Singh@singh_anuvesh em X
Without a doubt the best calendar/scheduling application I have ever used. It has all of the advanced features I need while also being insanely intuitive and straightforward for both end-users and booking recipients. Love it!!
davidvkimballem Trustpilot
(finally) made the move to @calcom after I couldn't find how to edit events in the calendly dashboard and I must say - dash is 10/10 Bravo @peer_rich and team (I should have moved over years ago!) OSS fam
Ant Wilson@AntWilson em X
One of the best tools for scheduling and my favorite after so many other options tried.
Denisem Product Hunt
more elegant than Calendly, more open than Savvycal, cal.com works and it feels just right.
flo merianem Product Hunt
This platform's open-source nature and flexible licensing are a developer's dream. Self-hosting and white-labeling empower personalization and seamless integration.
Ahmed Elnaggarem Product Hunt
for the love of me, why do people still use Calendly? Just today I have seen products reference Calendly while they know of @calcom It's a no brainer for me to use , their brand is amazing, cool team + they even have more compelling features 🤷
Rotimi Best@rotimi_best em X
Amazing. I've been sharing it with everyone I know. It's helped me create more events spontaneously, because of how smooth it is compared to Calendly and Harmonizely.
Benem Product Hunt
Very easy to set up and start. Connected with my Google calendar without any problem. Connecting with Microsoft gives me an error. But other than that the user interface is very good.
Pankaj Dixitem Product Hunt
Just gave it a go and it's definitely the easiest meeting I've ever scheduled! No context switching, no distractions, and works even better on mobile too.
Aria Minaeiem Product Hunt

Trusted by fast-growing companies around the world

Start automating your music bookings today

Create a free account to try workflows for DJs and agencies. Streamline how to book a DJ, speed up contracts and payments, and keep every event on schedule with a reliable, flexible system.

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