Workflows for hospitality, travel & tourism

Automate guest scheduling and communication in hospitality, travel and tourism

Streamline bookings, confirmations and guest engagement with automated workflows built for hotels, travel agents and tour operators.

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Workflow/Hospitality, travel & tourism reminder workflowSave

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Sender name

Cal.com

Message template

Reminder

Trusted by fast-growing companies around the world

How automated workflows transform hospitality, travel and tourism scheduling

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01

Choose your trigger

Set up workflows that start when a guest books, reschedules or cancels a reservation.

02

Define the guest communication

Send personalized emails or SMS messages for confirmations, reminders, or post-stay follow-ups.

03

Customize for your brand and guests

Tailor messaging to your brand voice and guest preferences, ensuring every guest feels valued.

Key benefits for hospitality and travel businesses

Hospitality, travel and tourism brands can automate routine communication, reduce no-shows and offer a more professional guest experience.

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Meeting reminder

now

Hi, this is a reminder that your hospitality, travel & tourism meeting with Alex is in 30 mins

…
01

Boost guest satisfaction with timely communication

Automated confirmations and reminders help guests feel informed and cared for throughout their journey.

Bookings

Today

Tue, 13 May9:00am - 9:30amHospitality, travel & tourism kickoff | Q2
Tue, 13 May10:30am - 11:00amHospitality, travel & tourism team standup

This week

Tue, 14 May10:30am - 11:00amHospitality, travel & tourism review
Tue, 14 May1:00pm - 1:30pmClient follow-up
02

Reduce manual workload for staff

Let Cal.com handle repetitive communication so your team can focus on delivering exceptional service.

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Message template

Reminder
03

Minimize no-shows and booking errors

Consistent reminders and confirmations help prevent missed arrivals and double bookings.
Email subjectAdd variable

Are you joining the hospitality, travel & tourism session on {EVENT_DATE}

Normal BIlink

Hi {ATTENDEE},

Please confirm if you're still planning to attend by clicking the button below:

{CONFIRM_ATTENDANCE}

This reminder was triggered by a Workflow in Cal.

04

Deliver a premium, branded experience

Customizable workflows and messaging ensure your hospitality brand looks professional at every touchpoint.

Features designed for hospitality, travel and tourism scheduling

Cal.com brings automation, flexibility and integration to your guest engagement and operations.

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Multi-channel guest notifications

Send confirmations, updates or reminders via email, SMS or WhatsApp for maximum reach.

Flexible event triggers

Start workflows on booking, modification, cancellation or pre/post-arrival schedules.

Full customization for branding

Edit messaging templates and workflows to match your hotel, agency or tour brand voice.

Group and multi-guest support

Automate communication for group bookings, tours or multi-room reservations.

Seamless integrations

Connect Cal.com with your PMS, CRM or guest management tools for unified operations.

Self-hosting and privacy controls

Deploy on your own infrastructure for data privacy and compliance requirements.

See how workflows keep your scheduling on track

Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.

All your key tools in sync with your meetings

Connects to Slack, Salesforce, and 100+ more. Bookings show up where your team already works.

Get started Explore apps
Google CalendarOutlook CalendarApple CalendarZoom VideoGoogle MeetSalesforceHubSpot CRMSlackStripeZapierDatabuddyCal.com
Google CalendarOutlook CalendarApple CalendarZoom VideoGoogle MeetSalesforceHubSpot CRMSlackStripeZapierDatabuddyCal.com
  • Google CalendarVerifica conflitos em todos os calendários e adiciona o agendamento.
  • Zoom VideoDá a cada agendamento seu próprio link de reunião.
  • SalesforceRegistra a reunião no contato e encaminha ao responsável.
  • HubSpot CRMAdiciona agendamentos a contatos e negócios.
  • SlackAvisa a equipe assim que uma reunião é agendada.
  • StripeCobra quando o horário é agendado.
  • FramerColoca sua página de agendamento em um site Framer.
  • ElevenLabsDá aos agentes de voz uma voz de IA realista.
  • LinearDefine seu status como ausente pelo calendário.
  • Meta PixelMede agendamentos das suas campanhas de anúncios Meta.
  • UmamiConta visitas à sua página de agendamento, com privacidade.
  • WhatsAppAtende seus participantes em um chat ou videochamada no WhatsApp.

Frequently asked questions

These are some of our most frequently asked questions.

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Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

  • Thrilled with this scheduling app—it's a game-changer. The intuitive interface and advanced features streamline my time management. The standout, however, is the incredible support team—swift, expert responses to every query. A perfect combo for seamless scheduling and top-notch customer service. P.s. Way better than Calendly
    Mickeyem Trustpilot
  • I just migrated from calendly to cal.com I'm liking it so far. I wasn't particularly displeased with calendly. It's fine. But I like that cal is OSS and my sub to calendly was coming up for renewal so I thought I'd check it out. Looks good.
    Kent C. Dodds 🌌@kentcdodds em X
  • 2 days of using @calcom is enough to never look back at calendly
    Anuvesh Singh@singh_anuvesh em X
  • Without a doubt the best calendar/scheduling application I have ever used. It has all of the advanced features I need while also being insanely intuitive and straightforward for both end-users and booking recipients. Love it!!
    davidvkimballem Trustpilot
  • (finally) made the move to @calcom after I couldn't find how to edit events in the calendly dashboard and I must say - dash is 10/10 Bravo @peer_rich and team (I should have moved over years ago!) OSS fam
    Ant Wilson@AntWilson em X
  • One of the best tools for scheduling and my favorite after so many other options tried.
    Denisem Product Hunt
  • more elegant than Calendly, more open than Savvycal, cal.com works and it feels just right.
    flo merianem Product Hunt
  • This platform's open-source nature and flexible licensing are a developer's dream. Self-hosting and white-labeling empower personalization and seamless integration.
    Ahmed Elnaggarem Product Hunt
  • for the love of me, why do people still use Calendly? Just today I have seen products reference Calendly while they know of @calcom It's a no brainer for me to use , their brand is amazing, cool team + they even have more compelling features 🤷
    Rotimi Best@rotimi_best em X
  • Amazing. I've been sharing it with everyone I know. It's helped me create more events spontaneously, because of how smooth it is compared to Calendly and Harmonizely.
    Benem Product Hunt
  • Very easy to set up and start. Connected with my Google calendar without any problem. Connecting with Microsoft gives me an error. But other than that the user interface is very good.
    Pankaj Dixitem Product Hunt
  • Just gave it a go and it's definitely the easiest meeting I've ever scheduled! No context switching, no distractions, and works even better on mobile too.
    Aria Minaeiem Product Hunt

Trusted by fast-growing companies around the world

Get started with hospitality automation

Delight guests and free your staff from manual work by automating your hospitality workflows with Cal.com.

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