Workflows for mediators/arbitrators

Automate intake and scheduling for mediators and arbitrators

Streamline case intake, conflict screens, and hearings with automated reminders, routing, and secure scheduling.

Workflow/Mediators/arbitrators reminder workflowSave

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Sender name

Cal.com

Message template

Reminder

Trusted by fast-growing companies around the world

How it works

Set up reliable automations for every step of a case.

01

Configure intake and conflict screening

Collect availability and party details, auto-run conflict screens, and route cases by practice area or venue. Sync calendars to prevent double booking and enforce buffer times for preparation.

02

Automate notifications and document prep

Send branded emails, SMS, or WhatsApp reminders, share pre-session forms, and deliver secure links. Trigger follow-ups for agreements, invoices, and feedback after mediation or arbitration.

03

Coordinate sessions and multi-party logistics

Offer group or breakout slots, handle different time zones, and hold times with payment or approval. Auto-generate video rooms or room labels for hearings, caucuses, and joint sessions.

Benefits for mediation and arbitration teams

Deliver a predictable, client-centered experience while protecting capacity and compliance.

Meeting reminder

now

Hi, this is a reminder that your mediators/arbitrators meeting with Alex is in 30 mins

…
01

Lower no-shows and cancellations

Automated reminders by email, SMS, and WhatsApp reduce no-shows across mediation services, workplace dispute mediation, and arbitration. Set reminders by role, language, or time zone, and include preparation steps, parking details, or video links. If a party reschedules, all stakeholders are updated automatically. Post-session follow-ups collect agreements, settlement summaries, or feedback without manual effort. Your calendar stays accurate, and clients arrive prepared.

Bookings

Today

Tue, 13 May9:00am - 9:30amMediators/arbitrators kickoff | Q2
Tue, 13 May10:30am - 11:00amMediators/arbitrators team standup

This week

Tue, 14 May10:30am - 11:00amMediators/arbitrators review
Tue, 14 May1:00pm - 1:30pmClient follow-up
02

Operational control and compliance

Maintain privacy-first scheduling with fine-grained controls, audit-ready logs, and data residency options. Cal.com supports self-hosting for sensitive cases, SSO for firm-grade access, and permissioning for panel administrators. Configure approvals for high-stakes matters, hold times until payment clears, and enforce multi-calendar conflict checks. Keep historical scheduling and communications aligned with practice rules and ethical guidelines.

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Message template

Reminder
03

Built for profitability and scale

Increase utilization without sacrificing quality. Set rate-based event types, add deposits for arbitrations, and track lead sources. Route cases to the most appropriate neutral, allocate rooms or virtual links automatically, and standardize tasks with workflows. For commercial arbitration services and large panels, API-based automation keeps operations consistent across mediators, case administrators, and finance. Scale your practice while protecting margins.
Email subjectAdd variable

Reminder: Are you still attending the meeting on {EVENT_DATE}

Normal BIlink

Hi {ATTENDEE},

Please confirm if you're still planning to attend by clicking the button below:

{CONFIRM_ATTENDANCE}

This reminder was triggered by a Workflow in Cal.

04

Deliver a consistent, professional experience

Clear, branded communication makes every booking feel reliable and professional for your clients, teams and attendees.

Features that fit legal workflows

Flexible, API-first scheduling infrastructure with enterprise-grade controls.

Conflict-aware routing

Route new matters by practice area, location, role, or conflict flags. Use intake answers to determine eligibility, assign the right neutral, and prevent double booking across personal and shared calendars.

Multi-party scheduling

Invite clients, counsel, and observers with role-based notifications. Support joint sessions, private caucuses, and follow-ups in one flow. Handle time zones, breakout rooms, and group availability cleanly.

Automated reminders and follow-ups

Send branded reminders with preparation steps, payment links, or Zoom details. Trigger post-session tasks for agreements, invoices, or feedback. Reduce no-shows and keep all parties aligned.

Payment, deposits, and holds

Collect fees or retainers before confirming hearings. Place soft holds that auto-expire, or require approval for premium blocks. Sync with accounting tools through webhooks.

Self-hosting and SSO

Deploy Cal.com on your own infrastructure for sensitive matters. Enable SSO and granular permissions to meet firm policies and regional compliance requirements.

Developer-ready API and webhooks

Automate intake, routing, and notifications programmatically. Connect case management, billing, and CRM systems with robust API endpoints and real-time webhooks.

See how workflows keep your scheduling on track

Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.

All your key tools in sync with your meetings

Connects to Slack, Salesforce, and 100+ more. Bookings show up where your team already works.

Google CalendarOutlook CalendarApple CalendarZoom VideoGoogle MeetSalesforceHubSpot CRMSlackStripeZapierDatabuddyCal.com
Google CalendarOutlook CalendarApple CalendarZoom VideoGoogle MeetSalesforceHubSpot CRMSlackStripeZapierDatabuddyCal.com
  • Google CalendarVerifica conflitos em todos os calendários e adiciona o agendamento.
  • Zoom VideoDá a cada agendamento seu próprio link de reunião.
  • SalesforceRegistra a reunião no contato e encaminha ao responsável.
  • HubSpot CRMAdiciona agendamentos a contatos e negócios.
  • SlackAvisa a equipe assim que uma reunião é agendada.
  • StripeCobra quando o horário é agendado.
  • FramerColoca sua página de agendamento em um site Framer.
  • ElevenLabsDá aos agentes de voz uma voz de IA realista.
  • LinearDefine seu status como Ausente pelo calendário.
  • Meta PixelMede agendamentos das suas campanhas de anúncios Meta.
  • UmamiConta visitas à sua página de agendamento, com privacidade.
  • WhatsAppAtende seus participantes por chat ou videochamada no WhatsApp.

Frequently asked questions

These are some of our most frequently asked questions.

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Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

  • Thrilled with this scheduling app—it's a game-changer. The intuitive interface and advanced features streamline my time management. The standout, however, is the incredible support team—swift, expert responses to every query. A perfect combo for seamless scheduling and top-notch customer service. P.s. Way better than Calendly
    Mickeyem Trustpilot
  • I just migrated from calendly to cal.com I'm liking it so far. I wasn't particularly displeased with calendly. It's fine. But I like that cal is OSS and my sub to calendly was coming up for renewal so I thought I'd check it out. Looks good.
    Kent C. Dodds 🌌@kentcdodds em X
  • 2 days of using @calcom is enough to never look back at calendly
    Anuvesh Singh@singh_anuvesh em X
  • Without a doubt the best calendar/scheduling application I have ever used. It has all of the advanced features I need while also being insanely intuitive and straightforward for both end-users and booking recipients. Love it!!
    davidvkimballem Trustpilot
  • (finally) made the move to @calcom after I couldn't find how to edit events in the calendly dashboard and I must say - dash is 10/10 Bravo @peer_rich and team (I should have moved over years ago!) OSS fam
    Ant Wilson@AntWilson em X
  • One of the best tools for scheduling and my favorite after so many other options tried.
    Denisem Product Hunt
  • more elegant than Calendly, more open than Savvycal, cal.com works and it feels just right.
    flo merianem Product Hunt
  • This platform's open-source nature and flexible licensing are a developer's dream. Self-hosting and white-labeling empower personalization and seamless integration.
    Ahmed Elnaggarem Product Hunt
  • for the love of me, why do people still use Calendly? Just today I have seen products reference Calendly while they know of @calcom It's a no brainer for me to use , their brand is amazing, cool team + they even have more compelling features 🤷
    Rotimi Best@rotimi_best em X
  • Amazing. I've been sharing it with everyone I know. It's helped me create more events spontaneously, because of how smooth it is compared to Calendly and Harmonizely.
    Benem Product Hunt
  • Very easy to set up and start. Connected with my Google calendar without any problem. Connecting with Microsoft gives me an error. But other than that the user interface is very good.
    Pankaj Dixitem Product Hunt
  • Just gave it a go and it's definitely the easiest meeting I've ever scheduled! No context switching, no distractions, and works even better on mobile too.
    Aria Minaeiem Product Hunt

Trusted by fast-growing companies around the world

Get started with Cal.com for mediators and arbitrators

Try Cal.com free, or request a live demo tailored to your caseload. Explore open-source flexibility, API-first workflows, and self-hosting options. Build intake, routing, reminders, and payments that fit your practice, then scale confidently.

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