Can Cal.com handle multi unit portfolios and multiple locations?

Start by mapping key events. Typical flows include new lead inquiries, showings, application reviews, move in and move out inspections, maintenance visits, and lease renewals. Turn each step into bookable events and workflows. Add questions to your forms that reflect your tenant screening checklist, property inspection checklist, and property turnover checklist. Connect Google Calendar, Outlook, Slack, Twilio, and email. Use routing forms to send the right booking link to the right agent or property. See https://cal.com/docs/routing-forms.

How does Cal.com support property inspection scheduling?

Create inspection event types with buffer times and checklists. Use workflows to send prep instructions, attach your property inspection checklist, and trigger follow ups with photos or forms after the appointment.

Can we connect Cal.com to our property management system or CRM?

Yes. Use webhooks and the API at https://cal.com/docs/api to sync events, notes, and statuses. You can also integrate via middleware like Zapier or custom serverless functions for advanced logic.

Does Cal.com process rent payments?

Cal.com is a scheduling platform. You can collect booking payments via Stripe for services like application or inspection fees, and link to rent collection methods in reminders. Use webhooks to update your payment systems.

Is self hosting available for enterprise property managers?

Yes. Cal.com is open source and can be self hosted for full control. Review the repository and deployment options at https://github.com/calcom/cal.com. Enterprise features like SSO are available.

How do we manage the lease renewal process with Cal.com?

Create renewal event types for notices, negotiations, and signings. Automate reminders to tenants and owners, route tasks to the right team, and track outcomes to refine your lease renewal process.

What about data privacy and permissions across teams?

Use role based access to separate properties and teams. Limit who can view events and data. Cal.com minimizes stored data, supports custom retention, and offers self hosting for additional control.

Workflows for rental agencies/property managers

Automate property management workflows for faster leasing and maintenance

Cut manual work, standardize communication, and scale operations with scheduling automation built for rental teams.

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Workflow/Rental agencies/property managers reminder workflowSave

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Sender name

Cal.com

Message template

Reminder

Trusted by fast-growing companies around the world

How Cal.com streamlines property management scheduling

Launch a reliable scheduling layer for showings, inspections, maintenance, and renewals. Cal.com connects to your calendars and tools, then automates communication, reminders, and follow ups. Use routing forms to qualify prospects, workflows to standardize steps, and APIs to integrate your PMS or CRM. Explore docs at https://cal.com/docs/workflows and https://cal.com/docs/api. Review open source options at https://github.com/calcom/cal.com and pricing at https://cal.com/pricing.

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Automate communications, reminders, and tasks

Replace manual follow ups with automated workflows. Send confirmation emails and SMS for showings. Schedule reminders for maintenance windows and inspections with branded templates. Streamline landlord tenant communication across email, SMS, and WhatsApp. Trigger next steps such as internal Slack notifications, CRM updates, and webhooks to your PMS. For rent collection methods, add links to your payment portal in reminder messages for collection calls or review meetings. Configure everything in minutes at https://cal.com/docs/workflows.

Measure, iterate, and scale across your portfolio

Track attendance, no shows, and cycle times to improve your lease renewal process and service levels. Use routing and round robin to balance team workload across properties. Export data to your analytics stack via webhooks or the API at https://cal.com/docs/api. Standardize templates, enforce approval flows, and keep an auditable process that scales from a single building to multi city operations. Self host if required for additional control at https://github.com/calcom/cal.com.

Customize the message

Use Cal.com's default templates or fully customize your messages.

Benefits for rental agencies and property managers

Operational efficiency and better resident experiences start with predictable scheduling. Cal.com reduces busywork, improves communication, and maintains compliance for every showing, inspection, and renewal.

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Meeting reminder

now

Hi, this is a reminder that your rental agencies/property managers meeting with Alex is in 30 mins

…

Fill vacancies faster with automated showings

Make it easy for prospects to book a time instantly, without back and forth. Use routing forms to qualify and send leads to the right agent. Automated reminders reduce no shows and keep everyone on time. Share availability across multiple properties, round robin booking between leasing agents, and embed links on listings and websites. Faster bookings mean fewer gaps between inquiries and tours, which shortens days on market and boosts occupancy.

Bookings

Today

Tue, 13 May9:00am - 9:30amRental agencies/property managers kickoff | Q2

Tue, 13 May10:30am - 11:00amRental agencies/property managers team standup

This week

Tue, 14 May10:30am - 11:00amRental agencies/property managers review

Tue, 14 May1:00pm - 1:30pmClient follow-up

Standardize compliance and checklists

Turn best practices into consistent, repeatable steps. Add questions that match your tenant screening checklist to pre qualify applicants. Build templates for your property inspection checklist with pre event reminders and post event follow ups. Use workflows to guide the property turnover checklist so keys, cleaning, photos, and repairs happen in order. Centralize templates so every agent follows the same process, which reduces risk and helps satisfy internal policies.

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Message template

Reminder

Improve landlord tenant communication

Deliver clear, timely messages across email, SMS, and WhatsApp. Keep residents informed about inspections, maintenance windows, and showings with branded, consistent communication. Give tenants self serve options to reschedule or cancel, which reduces support calls. Maintain an audit trail of messages to support better landlord tenant communication during disputes or compliance reviews. Translate reminders to reduce misunderstandings and improve satisfaction across your portfolio.

Email subjectAdd variable

Are you joining the rental agencies/property managers session on {EVENT_DATE}

Normal BIlink

Hi {ATTENDEE},

Please confirm if you're still planning to attend by clicking the button below:

{CONFIRM_ATTENDANCE}

This reminder was triggered by a Workflow in Cal.

Lower operating costs and unlock data

Automate repetitive work such as confirmations, reminders, and follow ups. Free your staff to focus on high value tasks like tours and renewals. Integrate Cal.com with your PMS and CRM to sync data and trigger updates automatically. Analyze cycle times for showings and maintenance, and refine your lease renewal process. Share links to rent collection methods or payment portals within reminders for collection check ins, then measure outcomes with API driven exports.

Features built for real estate operations

Everything you need to automate scheduling for showings, inspections, maintenance, and renewals, with enterprise grade controls and developer friendly APIs.

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Visual workflows for every event type

Design end to end automations for showings, inspections, maintenance, and renewal meetings. Trigger messages before and after events, set conditions, and chain multiple actions to keep teams and tenants aligned.

Routing forms that qualify and route leads

Collect answers aligned to your tenant screening checklist and property details, then route to the right agent, team, or property. Reduce manual triage and respond faster to qualified prospects.

Multi channel reminders and templates

Send confirmations and reminders via email, SMS, and WhatsApp. Use branded templates and variables for address, unit, access instructions, parking, and documents to ensure clear communication every time.

Round robin, pools, and team availability

Distribute bookings across leasing agents, inspectors, and maintenance teams. Respect working hours and travel buffers. Pool availability across locations and assign by skills or property group.

Webhooks, API, and integrations

Connect your PMS and CRM with webhooks, GraphQL and REST APIs at https://cal.com/docs/api. Integrate Slack, email, SMS, and more. Extend logic with serverless functions. Explore the code at https://github.com/calcom/cal.com.

Enterprise controls and self hosting

Enable SAML SSO, enforce role based access, and manage templates centrally. Export logs, set data retention policies, and self host for maximum control. Compare plans at https://cal.com/pricing.

See how workflows keep your scheduling on track

Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.

All your key tools in sync with your meetings

Connects to Slack, Salesforce, and 100+ more. Bookings show up where your team already works.

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Google CalendarVerifica conflitos em todos os calendários e adiciona o agendamento.
Zoom VideoDá a cada agendamento seu próprio link de reunião.
SalesforceRegistra a reunião no contato e encaminha ao responsável.
HubSpot CRMAdiciona reservas a contatos e negócios.
SlackAvisa a equipe assim que uma reunião é agendada.
StripeCobra o pagamento quando o horário é reservado.
FramerColoca sua página de agendamento em um site Framer.
ElevenLabsDá aos agentes de voz uma voz de IA realista.
LinearDefine seu status como Ausente pelo seu calendário.
Meta PixelMede reservas das suas campanhas de anúncios Meta.
UmamiConta visitas à sua página de agendamento, com privacidade.
WhatsAppEncontra seus participantes em um chat ou videochamada no WhatsApp.

Frequently asked questions

These are some of our most frequently asked questions.

Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

Thrilled with this scheduling app—it's a game-changer. The intuitive interface and advanced features streamline my time management. The standout, however, is the incredible support team—swift, expert responses to every query. A perfect combo for seamless scheduling and top-notch customer service. P.s. Way better than Calendly
Mickeyem Trustpilot
I just migrated from calendly to cal.com I'm liking it so far. I wasn't particularly displeased with calendly. It's fine. But I like that cal is OSS and my sub to calendly was coming up for renewal so I thought I'd check it out. Looks good.
Kent C. Dodds 🌌@kentcdodds em X
2 days of using @calcom is enough to never look back at calendly
Anuvesh Singh@singh_anuvesh em X
Without a doubt the best calendar/scheduling application I have ever used. It has all of the advanced features I need while also being insanely intuitive and straightforward for both end-users and booking recipients. Love it!!
davidvkimballem Trustpilot
(finally) made the move to @calcom after I couldn't find how to edit events in the calendly dashboard and I must say - dash is 10/10 Bravo @peer_rich and team (I should have moved over years ago!) OSS fam
Ant Wilson@AntWilson em X
One of the best tools for scheduling and my favorite after so many other options tried.
Denisem Product Hunt
more elegant than Calendly, more open than Savvycal, cal.com works and it feels just right.
flo merianem Product Hunt
This platform's open-source nature and flexible licensing are a developer's dream. Self-hosting and white-labeling empower personalization and seamless integration.
Ahmed Elnaggarem Product Hunt
for the love of me, why do people still use Calendly? Just today I have seen products reference Calendly while they know of @calcom It's a no brainer for me to use , their brand is amazing, cool team + they even have more compelling features 🤷
Rotimi Best@rotimi_best em X
Amazing. I've been sharing it with everyone I know. It's helped me create more events spontaneously, because of how smooth it is compared to Calendly and Harmonizely.
Benem Product Hunt
Very easy to set up and start. Connected with my Google calendar without any problem. Connecting with Microsoft gives me an error. But other than that the user interface is very good.
Pankaj Dixitem Product Hunt
Just gave it a go and it's definitely the easiest meeting I've ever scheduled! No context switching, no distractions, and works even better on mobile too.
Aria Minaeiem Product Hunt

Trusted by fast-growing companies around the world

Start automating your property workflows

Try Cal.com free, automate your first showing or inspection in minutes, and see how Workflows can remove manual follow ups. Explore the docs at https://cal.com/docs, compare plans at https://cal.com/pricing, or book a demo. Developers can get started with the API at https://cal.com/docs/api and self hosting via https://github.com/calcom/cal.com.

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