Workflows for videographers and editors that streamline client booking
Automate scheduling for shoots, edits, and approvals. Keep clients informed, reduce no-shows, and connect your team across the entire video production workflow from intake to delivery.
Trigger
When
Before event startsHow long before event starts?
24hoursAction
Do this
Send email to attendeesSender name
Cal.comMessage template
ReminderTrusted by fast-growing companies around the world
How it works
Connect booking, briefs, shoots, and edits in one automated pipeline. Use triggers and actions to send reminders, gather assets, and move projects through each stage without manual follow up.
01
Capture the brief and plan the shoot
02
Run the shoot and keep everyone on time
03
Accelerate edits and approvals
Benefits for video teams and studios
Give clients a professional experience while your team moves faster. Replace manual follow up with reliable automations that guide every project milestone, from first call to final cut.
Meeting reminder
nowHi, this is a reminder that your videographers/editors meeting with Alex is in 30 mins
…Keep shoots on schedule and talent informed
Bookings
Today
This week
Speed up the video editing process
Trigger
When
Before event startsHow long before event starts?
24hoursAction
Do this
Send email to attendeesMessage template
ReminderMake approvals smooth, trackable, and client friendly
Reminder: Are you still attending the meeting on {EVENT_DATE}
Hi {ATTENDEE},
Please confirm if you're still planning to attend by clicking the button below:
{CONFIRM_ATTENDANCE}
This reminder was triggered by a Workflow in Cal.
Deliver a consistent, professional experience
Features built for creative operations
Flexible, API-first workflows that fit boutique studios and enterprise post houses. Configure no-code automations, or integrate deeply with your stack and self-host if required.
Routing forms with brief and asset capture
Multi-channel reminders for shoots and edits
Conditional logic across the pipeline
Group and round-robin scheduling
Branded communication and templates
Open, self-hostable, and API-first
See how workflows keep your scheduling on track
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
All your key tools in sync with your meetings
Connects to Slack, Salesforce, and 100+ more. Bookings show up where your team already works.
- Google CalendarVerifica conflitos em todos os calendários e adiciona o agendamento.
- Zoom VideoDá a cada agendamento seu próprio link de reunião.
- SalesforceRegistra a reunião no contato e encaminha ao responsável.
- HubSpot CRMAdiciona agendamentos a contatos e negócios.
- SlackAvisa a equipe assim que uma reunião é agendada.
- StripeCobra quando o horário é agendado.
FramerColoca sua página de agendamento em um site Framer.
ElevenLabsDá aos agentes de voz uma voz de IA realista.
LinearDefine seu status como Ausente pelo calendário.
Meta PixelMede agendamentos das suas campanhas de anúncios Meta.
UmamiConta visitas à sua página de agendamento, com privacidade.
WhatsAppAtende seus participantes por chat ou videochamada no WhatsApp.
Turn a booking into a structured plan. Collect a client video brief template, generate a shot list template, and route projects by service, budget, or deadline. Cal.com Workflows standardize your video production workflow so every project starts with clear requirements and responsibilities.
Configure staged reminders for call times, parking, and location maps. Send to talent and crew via email or SMS, and auto-update everyone if a time changes or a scene shifts.
Yes. When a shoot wraps, trigger the post-production workflow to request footage uploads, schedule editor blocks, and send the first review meeting invite.
Set a video review and approval process with timed reminders, stakeholder-specific messages, and follow-ups until sign-off. Log responses and schedule next steps automatically.
Yes. Use pools, round-robin, and routing rules to assign projects across internal teams and vetted freelancers while maintaining availability and workload balance.
Yes. Cal.com is open-source, API-first, and supports self-hosting. Developers can manage workflows, events, and webhooks programmatically for custom pipelines.
Cal.com connects via webhooks and API to project tools, DAMs, and communication platforms. Use custom actions to notify Slack, create tasks, or sync with your CMS or DAM.
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
Thrilled with this scheduling app—it's a game-changer. The intuitive interface and advanced features streamline my time management. The standout, however, is the incredible support team—swift, expert responses to every query. A perfect combo for seamless scheduling and top-notch customer service. P.s. Way better than Calendly
Mickeyem TrustpilotI just migrated from calendly to cal.com I'm liking it so far. I wasn't particularly displeased with calendly. It's fine. But I like that cal is OSS and my sub to calendly was coming up for renewal so I thought I'd check it out. Looks good.
Kent C. Dodds 🌌@kentcdodds em X2 days of using @calcom is enough to never look back at calendly
Anuvesh Singh@singh_anuvesh em XWithout a doubt the best calendar/scheduling application I have ever used. It has all of the advanced features I need while also being insanely intuitive and straightforward for both end-users and booking recipients. Love it!!
davidvkimballem Trustpilot(finally) made the move to @calcom after I couldn't find how to edit events in the calendly dashboard and I must say - dash is 10/10 Bravo @peer_rich and team (I should have moved over years ago!) OSS fam
Ant Wilson@AntWilson em XOne of the best tools for scheduling and my favorite after so many other options tried.
Denisem Product Huntmore elegant than Calendly, more open than Savvycal, cal.com works and it feels just right.
flo merianem Product HuntThis platform's open-source nature and flexible licensing are a developer's dream. Self-hosting and white-labeling empower personalization and seamless integration.
Ahmed Elnaggarem Product Huntfor the love of me, why do people still use Calendly? Just today I have seen products reference Calendly while they know of @calcom It's a no brainer for me to use , their brand is amazing, cool team + they even have more compelling features 🤷
Rotimi Best@rotimi_best em XAmazing. I've been sharing it with everyone I know. It's helped me create more events spontaneously, because of how smooth it is compared to Calendly and Harmonizely.
Benem Product HuntVery easy to set up and start. Connected with my Google calendar without any problem. Connecting with Microsoft gives me an error. But other than that the user interface is very good.
Pankaj Dixitem Product HuntJust gave it a go and it's definitely the easiest meeting I've ever scheduled! No context switching, no distractions, and works even better on mobile too.
Aria Minaeiem Product Hunt
Trusted by fast-growing companies around the world
Get started with automated video workflows
Turn bookings into organized projects. Capture briefs, plan shoots, automate edits, and speed approvals without manual chasing. Try Cal.com free, or book a demo to explore self-hosting and custom integrations.
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