Workflows for wealth management firms

Automate client scheduling for wealth and investment management teams

Reduce no shows, streamline compliance, and personalize touchpoints across client reviews, onboarding, and investor meetings.

Workflow/Wealth management firms reminder workflowSave

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Sender name

Cal.com

Message template

Reminder

Trusted by fast-growing companies around the world

How it works

Spin up compliant, personalized scheduling workflows across your firm. Non technical teams use a visual builder. Developers manage everything via API, webhooks, and config, with SOC 2 and self hosting options.

01

Connect calendars and define event types

Connect Google, Microsoft, and Apple calendars, then create event types for reviews, onboarding, and portfolio updates. Set durations, buffer times, time zones, and availability for each advisor and team.

02

Add compliance and communication steps

Insert pre meeting forms for KYC, risk tolerance, and consent. Add disclosures, document links, and multi channel reminders via email, SMS, and WhatsApp, tailored to client segments and event types.

03

Launch, measure, and optimize

Publish booking links or embed in your site. Route prospects and clients to the right advisor. Track show rates and cycle time, iterate reminders and questions, and sync data to your CRM via webhooks.

Benefits for wealth and advisory teams

Deliver consistent, compliant client experiences while reducing manual work. Cal.com brings open source flexibility, API first control, and enterprise security to modern advisory operations.

Meeting reminder

now

Hi, this is a reminder that your wealth management firms meeting with Alex is in 30 mins

…
01

Personalize every client touchpoint

Tailor workflows for new prospects, existing households, and high net worth wealth management relationships. Ask the right questions up front, from investment objectives to scheduling preferences. Add custom messages and branding for each team or office, and provide clear next steps with confirmations, directions, virtual meeting links, and post meeting follow ups aligned to your client journey.

Bookings

Today

Tue, 13 May9:00am - 9:30amWealth management firms kickoff | Q2
Tue, 13 May10:30am - 11:00amWealth management firms team standup

This week

Tue, 14 May10:30am - 11:00amWealth management firms review
Tue, 14 May1:00pm - 1:30pmClient follow-up
02

Build compliant, auditable processes

Insert required disclosures, consent capture, and document links before clients can confirm. Store responses with timestamps, and maintain an audit trail of reminders and changes. Standardize who can book which event types, set cancellation windows, and record communication history to support supervision and quality reviews across investment management services.

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Message template

Reminder
03

Scale firm wide with open infrastructure

Roll out consistent scheduling across branches, specialists, and partners. Our open source platform supports self hosting, so data can remain in your cloud. Use our API first architecture to route meetings, enforce policies, and sync data to your systems, without locking your firm into a proprietary tool or rigid workflow.
Email subjectAdd variable

Reminder: Are you still attending the meeting on {EVENT_DATE}

Normal BIlink

Hi {ATTENDEE},

Please confirm if you're still planning to attend by clicking the button below:

{CONFIRM_ATTENDANCE}

This reminder was triggered by a Workflow in Cal.

04

Deliver a consistent, professional experience

Clear, branded communication makes every booking feel reliable and professional for your clients, teams and attendees.

Features designed for advisory operations

Everything you need to automate scheduling in a regulated environment, from routing and reminders to audit trails, data controls, and developer tooling.

Multi channel reminders and confirmations

Automate branded emails, SMS, and WhatsApp with timing rules for different client segments, event types, and time zones.

Routing, round robin, and pooled availability

Send prospects to the right advisor by expertise, licensing, or location. Support round robin distribution and pooled calendars for fast response.

Disclosures and document steps

Require clients to view or acknowledge ADV, Form CRS, or fee schedules before confirming. Attach links, PDFs, and custom text.

Client data controls

Collect only what you need via forms, mask sensitive fields, and configure retention rules to align with compliance and security requirements.

API first and webhooks

Create and manage workflows programmatically. Sync bookings, updates, and form responses to your CRM or data warehouse in real time.

Self hosting and SSO

Run Cal.com in your own cloud for maximum control. Enable SSO, SCIM, and granular permissions to manage users at scale.

See how workflows keep your scheduling on track

Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.

All your key tools in sync with your meetings

Connects to Slack, Salesforce, and 100+ more. Bookings show up where your team already works.

Google CalendarOutlook CalendarApple CalendarZoom VideoGoogle MeetSalesforceHubSpot CRMSlackStripeZapierDatabuddyCal.com
Google CalendarOutlook CalendarApple CalendarZoom VideoGoogle MeetSalesforceHubSpot CRMSlackStripeZapierDatabuddyCal.com
  • Google CalendarVerifica conflitos em todos os calendários e adiciona o agendamento.
  • Zoom VideoDá a cada agendamento seu próprio link de reunião.
  • SalesforceRegistra a reunião no contato e encaminha ao responsável.
  • HubSpot CRMAdiciona reservas a contatos e negócios.
  • SlackAvisa a equipe assim que uma reunião é agendada.
  • StripeCobra o pagamento quando o horário é reservado.
  • FramerColoca sua página de agendamento em um site Framer.
  • ElevenLabsDá aos agentes de voz uma voz de IA realista.
  • LinearDefine seu status como Ausente pelo seu calendário.
  • Meta PixelMede reservas das suas campanhas de anúncios Meta.
  • UmamiConta visitas à sua página de agendamento, com privacidade.
  • WhatsAppEncontra seus participantes em um chat ou videochamada no WhatsApp.

Frequently asked questions

These are some of our most frequently asked questions.

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Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

  • Thrilled with this scheduling app—it's a game-changer. The intuitive interface and advanced features streamline my time management. The standout, however, is the incredible support team—swift, expert responses to every query. A perfect combo for seamless scheduling and top-notch customer service. P.s. Way better than Calendly
    Mickeyem Trustpilot
  • I just migrated from calendly to cal.com I'm liking it so far. I wasn't particularly displeased with calendly. It's fine. But I like that cal is OSS and my sub to calendly was coming up for renewal so I thought I'd check it out. Looks good.
    Kent C. Dodds 🌌@kentcdodds em X
  • 2 days of using @calcom is enough to never look back at calendly
    Anuvesh Singh@singh_anuvesh em X
  • Without a doubt the best calendar/scheduling application I have ever used. It has all of the advanced features I need while also being insanely intuitive and straightforward for both end-users and booking recipients. Love it!!
    davidvkimballem Trustpilot
  • (finally) made the move to @calcom after I couldn't find how to edit events in the calendly dashboard and I must say - dash is 10/10 Bravo @peer_rich and team (I should have moved over years ago!) OSS fam
    Ant Wilson@AntWilson em X
  • One of the best tools for scheduling and my favorite after so many other options tried.
    Denisem Product Hunt
  • more elegant than Calendly, more open than Savvycal, cal.com works and it feels just right.
    flo merianem Product Hunt
  • This platform's open-source nature and flexible licensing are a developer's dream. Self-hosting and white-labeling empower personalization and seamless integration.
    Ahmed Elnaggarem Product Hunt
  • for the love of me, why do people still use Calendly? Just today I have seen products reference Calendly while they know of @calcom It's a no brainer for me to use , their brand is amazing, cool team + they even have more compelling features 🤷
    Rotimi Best@rotimi_best em X
  • Amazing. I've been sharing it with everyone I know. It's helped me create more events spontaneously, because of how smooth it is compared to Calendly and Harmonizely.
    Benem Product Hunt
  • Very easy to set up and start. Connected with my Google calendar without any problem. Connecting with Microsoft gives me an error. But other than that the user interface is very good.
    Pankaj Dixitem Product Hunt
  • Just gave it a go and it's definitely the easiest meeting I've ever scheduled! No context switching, no distractions, and works even better on mobile too.
    Aria Minaeiem Product Hunt

Trusted by fast-growing companies around the world

Ready to streamline client scheduling?

Give clients and prospects a fast, consistent way to meet your team, while your firm keeps compliance and data control. Try Cal.com to automate reviews, onboarding, and investor meetings, or contact us to explore self hosting and API integrations that fit your advisory stack.

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