Effortless scheduling and lead routing for event agencies

Effortless scheduling and lead routing for event agencies

Automate client scheduling and team assignment with Cal.com's open scheduling infrastructure for event professionals.

Automate client scheduling and team assignment with Cal.com's open scheduling infrastructure for event professionals.

A Cal.com event routing form capturing client event details like type, date, and required services for tailored team assignment.

Approuvé par des entreprises en forte croissance dans le monde entier

Approuvé par des entreprises en forte croissance dans le monde entier

Approuvé par des entreprises en forte croissance dans le monde entier

How it works for event agencies

How it works for event agencies

From inquiry to booking, streamline every interaction for your event clients.

From inquiry to booking, streamline every interaction for your event clients.

01

Set up custom routing forms

Create tailored booking forms that ask potential clients about event type, size, and required services, ensuring the right information is captured up front.

A Cal.com routing form builder for event agencies, showing how to create client-facing booking questions tailored to events.

02

Qualify and route leads automatically

As clients submit booking requests, Cal.com uses their responses to instantly direct them to the most suitable event manager or team based on their needs.

03

Book meetings and follow-ups with ease

Clients are matched and scheduled with the right event specialist, reducing manual coordination and speeding up your agency’s workflow.

Automated routing assigning client event inquiries to the appropriate event agency team member based on event type.

Why event agencies trust Cal.com

Why event agencies trust Cal.com

Boost efficiency, win more clients, and deliver seamless experiences for every event.

Boost efficiency, win more clients, and deliver seamless experiences for every event.

A booking interface showing attribute-based routing for an event agency, matching a client with the right planner based on event details.

01

Accelerate lead response

Automatic routing ensures every client inquiry is connected with the right event expert without delay, increasing conversion rates.

02

Reduce manual admin

Eliminate endless back-and-forth emails and manual assignment—Cal.com automates the booking and routing process for you.

Ownership assignment interface for event agencies, routing returning clients to their dedicated event manager.
A bar graph showing weekly event manager bookings and routing insights for an event agency.

03

Deliver a premium client experience

Clients enjoy a fast, tailored booking journey, improving satisfaction and your agency’s reputation.

04

Integrate with your existing tools

Cal.com connects with your CRM, communication, and project management platforms to keep your workflow unified and organized.

Customizable routing logic for event agencies, automatically assigning inquiries based on event size, type, and location.

Powerful features for modern event agencies

Powerful features for modern event agencies

Unlock the tools you need to grow your event business and delight clients.

Unlock the tools you need to grow your event business and delight clients.

Attribute-based routing forms

Gather key event info—such as location, size, and type—to intelligently assign inquiries to the right team member.

CRM and project management integrations

Sync bookings and client data with your preferred CRM (like Salesforce or HubSpot) and event project management tools.

Ownership assignment

Automatically route repeat clients or key accounts to their dedicated event manager for a personal touch.

Customizable multi-step forms

Collect all the details you need with flexible, no-code routing forms designed for event workflows.

Real-time analytics and insights

Track lead sources, booking trends, and team performance to optimize your agency’s operations.

Seamless website embedding

Easily add your routing forms to your agency’s website or landing pages, matching your brand and client journey.

Tous vos outils clés synchronisés avec vos réunions

Cal.com fonctionne avec toutes les applications déjà dans votre flux, garantissant que tout fonctionne parfaitement ensemble.

Tous vos outils clés synchronisés avec vos réunions

Cal.com fonctionne avec toutes les applications déjà dans votre flux, garantissant que tout fonctionne parfaitement ensemble.

Tous vos outils clés synchronisés avec vos réunions

Cal.com fonctionne avec toutes les applications déjà dans votre flux, garantissant que tout fonctionne parfaitement ensemble.

Questions fréquemment posées

Questions fréquemment posées

Voici quelques-unes de nos questions les plus fréquentes.

Voici quelques-unes de nos questions les plus fréquentes.

How can Cal.com help my event agency manage high lead volumes?

Cal.com’s routing forms automatically qualify and direct incoming leads to the right event specialist, ensuring no opportunity is missed and preventing bottlenecks during busy seasons.

Can we customize forms for different event types like weddings or corporate events?

Absolutely. Cal.com’s no-code form builder lets you tailor questions and routing logic for any event type your agency handles, from private celebrations to large corporate gatherings.

Does Cal.com integrate with our existing CRM or event management tools?

Yes, Cal.com offers integrations with popular CRMs and project management platforms. You can sync client data and bookings to keep your workflow seamless and organized.

How secure is client and event information on Cal.com?

Cal.com is committed to privacy and security. With self-hosting options and robust encryption, your agency’s and clients’ data stays protected and under your control.

Can we assign repeat clients to the same event manager automatically?

Yes, Cal.com’s ownership assignment ensures returning clients are always routed to their dedicated manager, enhancing client relationships and continuity.

Is Cal.com suitable for agencies with remote or distributed teams?

Definitely. Cal.com’s cloud-based and API-first infrastructure makes it easy for agencies of any size or structure to automate scheduling and routing wherever your team works.

What support is available if we need help setting up routing for our agency?

Our expert support team is ready to help you configure routing forms, integrations, and workflows. You can also access detailed guides in the Cal.com Help Center.

How can Cal.com help my event agency manage high lead volumes?

Cal.com’s routing forms automatically qualify and direct incoming leads to the right event specialist, ensuring no opportunity is missed and preventing bottlenecks during busy seasons.

Can we customize forms for different event types like weddings or corporate events?

Absolutely. Cal.com’s no-code form builder lets you tailor questions and routing logic for any event type your agency handles, from private celebrations to large corporate gatherings.

Does Cal.com integrate with our existing CRM or event management tools?

Yes, Cal.com offers integrations with popular CRMs and project management platforms. You can sync client data and bookings to keep your workflow seamless and organized.

How secure is client and event information on Cal.com?

Cal.com is committed to privacy and security. With self-hosting options and robust encryption, your agency’s and clients’ data stays protected and under your control.

Can we assign repeat clients to the same event manager automatically?

Yes, Cal.com’s ownership assignment ensures returning clients are always routed to their dedicated manager, enhancing client relationships and continuity.

Is Cal.com suitable for agencies with remote or distributed teams?

Definitely. Cal.com’s cloud-based and API-first infrastructure makes it easy for agencies of any size or structure to automate scheduling and routing wherever your team works.

What support is available if we need help setting up routing for our agency?

Our expert support team is ready to help you configure routing forms, integrations, and workflows. You can also access detailed guides in the Cal.com Help Center.

How can Cal.com help my event agency manage high lead volumes?

Cal.com’s routing forms automatically qualify and direct incoming leads to the right event specialist, ensuring no opportunity is missed and preventing bottlenecks during busy seasons.

Can we customize forms for different event types like weddings or corporate events?

Absolutely. Cal.com’s no-code form builder lets you tailor questions and routing logic for any event type your agency handles, from private celebrations to large corporate gatherings.

Does Cal.com integrate with our existing CRM or event management tools?

Yes, Cal.com offers integrations with popular CRMs and project management platforms. You can sync client data and bookings to keep your workflow seamless and organized.

How secure is client and event information on Cal.com?

Cal.com is committed to privacy and security. With self-hosting options and robust encryption, your agency’s and clients’ data stays protected and under your control.

Can we assign repeat clients to the same event manager automatically?

Yes, Cal.com’s ownership assignment ensures returning clients are always routed to their dedicated manager, enhancing client relationships and continuity.

Is Cal.com suitable for agencies with remote or distributed teams?

Definitely. Cal.com’s cloud-based and API-first infrastructure makes it easy for agencies of any size or structure to automate scheduling and routing wherever your team works.

What support is available if we need help setting up routing for our agency?

Our expert support team is ready to help you configure routing forms, integrations, and workflows. You can also access detailed guides in the Cal.com Help Center.

Ne vous fiez pas seulement à notre parole

Nos utilisateurs sont nos meilleurs ambassadeurs. Découvrez pourquoi nous sommes le meilleur choix pour planifier des réunions.

Ne vous fiez pas seulement à notre parole

Nos utilisateurs sont nos meilleurs ambassadeurs. Découvrez pourquoi nous sommes le meilleur choix pour planifier des réunions.

Ne vous fiez pas seulement à notre parole

Nos utilisateurs sont nos meilleurs ambassadeurs. Découvrez pourquoi nous sommes le meilleur choix pour planifier des réunions.

Approuvé par des entreprises en forte croissance dans le monde entier

Approuvé par des entreprises en forte croissance dans le monde entier

Approuvé par des entreprises en forte croissance dans le monde entier

Gagnez du temps. Nous nous occupons de votre planning. Essayez Cal.com maintenant !

Transform your event agency's scheduling and client experience—try Cal.com today.