Workflows for Events and Event Planning | Cal.com Scheduling Automation

Workflows for Events and Event Planning | Cal.com Scheduling Automation

Automate event scheduling, reminders, and communication with Cal.com workflows. Simplify planning for conferences, workshops, and meetups using open scheduling infrastructure trusted by teams and enterprises.

Automate event scheduling, reminders, and communication with Cal.com workflows. Simplify planning for conferences, workshops, and meetups using open scheduling infrastructure trusted by teams and enterprises.

Dashboard of setting up an automated workflow in Cal.com for event planning, showing a trigger to send an email reminder to attendees 24 hours before an event. The action section includes a customizable email template asking attendees to confirm attendance, with event details, organizer name, and a confirmation button.

Approuvé par des entreprises en forte croissance dans le monde entier

Approuvé par des entreprises en forte croissance dans le monde entier

Approuvé par des entreprises en forte croissance dans le monde entier

How Cal.com automates event planning workflows

How Cal.com automates event planning workflows

Turn event scheduling chaos into a streamlined process using Cal.com’s powerful workflow automation. Manage invitations, reminders, and post-event follow-ups in one place.

01

Set up your event trigger

Choose when your workflow starts—such as when an attendee registers, a session is added, or before the event begins.

02

Automate actions and notifications

Send personalized invites, reminders, and updates to attendees via email, SMS, or WhatsApp. Keep everyone informed at every stage.

03

Customize event messages and branding

Fully tailor communication templates to match your event’s theme, schedule, and brand, ensuring a consistent attendee experience.

Why automate event planning with Cal.com workflows?

Why automate event planning with Cal.com workflows?

Automating event workflows reduces manual work, prevents no-shows, and delivers a professional experience for attendees and organizers.

Image showing a Cal.com event reminder notification on a mobile device, with a message about an upcoming workshop and attendee profile pictures indicating their RSVP status.

01

Reduce no-shows with automated reminders

Automatically notify attendees about upcoming sessions, schedule changes, or required confirmations to boost attendance rates.

02

Save time and eliminate manual busywork

Let Cal.com handle attendee confirmations, reminders, and follow-ups so your team can focus on delivering a great event.

Image of an event bookings dashboard listing scheduled sessions and workshops, with dates, times, event names, and participant profile pictures, organized by day for event planners.

03

Deliver a branded, professional attendee journey

Ensure every touchpoint—from invites to follow-ups—reflects your event brand and provides clear, timely information.

04

Centralize and track all event communications

Manage all attendee interactions in one dashboard. Track confirmations, cancellations, and engagement for every session.

Image showing a branded Cal.com email reminder template for event attendees, with a question about attending the event on a specific date and clear branding for the organizer.

Key features for event planners and teams

Key features for event planners and teams

Cal.com brings open, flexible scheduling automation to every type of event, from conferences to webinars.

Multi-channel attendee notifications

Reach attendees via email, SMS, WhatsApp, or all three. Increase engagement and reduce missed sessions.

Flexible workflow triggers for event milestones

Start workflows when attendees register, sessions change, or before/after key event moments.

Bulk actions for large-scale events

Automate invitations, reminders, and follow-ups for hundreds or thousands of attendees at once.

Branded, customizable communication templates

Edit invite, reminder, and update messages to reflect your event’s style and audience.

Seamless integration with event tools and calendars

Connect Cal.com with your event management software, CRM, or calendars for a unified scheduling experience.

API-first architecture for custom automation

Developers can build unique scheduling flows or integrate with any event tech stack using Cal.com’s robust API.

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Tous vos outils clés synchronisés avec vos réunions

Cal.com fonctionne avec toutes les applications déjà dans votre flux, garantissant que tout fonctionne parfaitement ensemble.

Tous vos outils clés synchronisés avec vos réunions

Cal.com fonctionne avec toutes les applications déjà dans votre flux, garantissant que tout fonctionne parfaitement ensemble.

Tous vos outils clés synchronisés avec vos réunions

Cal.com fonctionne avec toutes les applications déjà dans votre flux, garantissant que tout fonctionne parfaitement ensemble.

Questions fréquemment posées

Questions fréquemment posées

Voici quelques-unes de nos questions les plus fréquentes.

Voici quelques-unes de nos questions les plus fréquentes.

How can Cal.com workflows help streamline large event planning?

Cal.com automates attendee scheduling, reminders, and follow-ups, handling thousands of participants with bulk actions and seamless integrations. Organizers save hours on manual tasks.

Can I customize reminders for different sessions and attendee groups?

Absolutely. Set up unique workflows for each session, speaker, or attendee segment, and fully customize the messaging and delivery channels.

Does Cal.com integrate with event management platforms and CRMs?

Yes. Cal.com offers native and API-based integrations with popular event tools, CRMs, and calendar systems, keeping your data and communications in sync.

Is it possible to send branded communication for each event?

Yes. Use Cal.com’s customizable templates to fully brand your invites, reminders, and post-event messages for a consistent event experience.

How does Cal.com help reduce no-shows for events?

Automated, multi-channel reminders and confirmations keep attendees informed and engaged, reducing drop-off rates and last-minute cancellations.

Can I use Cal.com workflows for recurring events or multi-track conferences?

Yes. Cal.com supports complex event structures including recurring sessions, multi-track conferences, and group scheduling with personalized workflows.

Is Cal.com suitable for both small meetups and large conferences?

Absolutely. Whether you are organizing a small workshop or a multi-thousand attendee conference, Cal.com scales to meet your needs.

How can Cal.com workflows help streamline large event planning?

Cal.com automates attendee scheduling, reminders, and follow-ups, handling thousands of participants with bulk actions and seamless integrations. Organizers save hours on manual tasks.

Can I customize reminders for different sessions and attendee groups?

Absolutely. Set up unique workflows for each session, speaker, or attendee segment, and fully customize the messaging and delivery channels.

Does Cal.com integrate with event management platforms and CRMs?

Yes. Cal.com offers native and API-based integrations with popular event tools, CRMs, and calendar systems, keeping your data and communications in sync.

Is it possible to send branded communication for each event?

Yes. Use Cal.com’s customizable templates to fully brand your invites, reminders, and post-event messages for a consistent event experience.

How does Cal.com help reduce no-shows for events?

Automated, multi-channel reminders and confirmations keep attendees informed and engaged, reducing drop-off rates and last-minute cancellations.

Can I use Cal.com workflows for recurring events or multi-track conferences?

Yes. Cal.com supports complex event structures including recurring sessions, multi-track conferences, and group scheduling with personalized workflows.

Is Cal.com suitable for both small meetups and large conferences?

Absolutely. Whether you are organizing a small workshop or a multi-thousand attendee conference, Cal.com scales to meet your needs.

How can Cal.com workflows help streamline large event planning?

Cal.com automates attendee scheduling, reminders, and follow-ups, handling thousands of participants with bulk actions and seamless integrations. Organizers save hours on manual tasks.

Can I customize reminders for different sessions and attendee groups?

Absolutely. Set up unique workflows for each session, speaker, or attendee segment, and fully customize the messaging and delivery channels.

Does Cal.com integrate with event management platforms and CRMs?

Yes. Cal.com offers native and API-based integrations with popular event tools, CRMs, and calendar systems, keeping your data and communications in sync.

Is it possible to send branded communication for each event?

Yes. Use Cal.com’s customizable templates to fully brand your invites, reminders, and post-event messages for a consistent event experience.

How does Cal.com help reduce no-shows for events?

Automated, multi-channel reminders and confirmations keep attendees informed and engaged, reducing drop-off rates and last-minute cancellations.

Can I use Cal.com workflows for recurring events or multi-track conferences?

Yes. Cal.com supports complex event structures including recurring sessions, multi-track conferences, and group scheduling with personalized workflows.

Is Cal.com suitable for both small meetups and large conferences?

Absolutely. Whether you are organizing a small workshop or a multi-thousand attendee conference, Cal.com scales to meet your needs.

Ne vous fiez pas seulement à notre parole

Nos utilisateurs sont nos meilleurs ambassadeurs. Découvrez pourquoi nous sommes le meilleur choix pour planifier des réunions.

Ne vous fiez pas seulement à notre parole

Nos utilisateurs sont nos meilleurs ambassadeurs. Découvrez pourquoi nous sommes le meilleur choix pour planifier des réunions.

Ne vous fiez pas seulement à notre parole

Nos utilisateurs sont nos meilleurs ambassadeurs. Découvrez pourquoi nous sommes le meilleur choix pour planifier des réunions.

Approuvé par des entreprises en forte croissance dans le monde entier

Approuvé par des entreprises en forte croissance dans le monde entier

Approuvé par des entreprises en forte croissance dans le monde entier

Automate your event planning today

Let Cal.com workflows handle the busywork. Sign up to simplify scheduling, boost attendance, and deliver a memorable event experience.