01
Connect your listings and calendars
Sync your Airbnb, Vrbo, and direct booking calendars to Cal.com, then map event types like new booking, pre check in, mid stay, and check out. Set buffers for turnovers and assign teammates. Cal.com automatically avoids conflicts and respects time zones for guests, cleaners, and co hosts.
02
Design your workflow steps
Use guest communication templates to send self check in instructions, a house manual template, and check out reminders. Add SMS, email, and WhatsApp touchpoints. Trigger a cleaner task with an Airbnb cleaning checklist, notify your team in Slack, and create follow-up surveys with webhooks.
03
Automate and monitor
Go live with one click. Cal.com delivers messages on schedule, updates events on reschedules or cancellations, and logs activity. Track delivery, opens, and link clicks. Cleaners receive their turnover workflow with access codes and notes, and guests get timely, helpful guidance without back and forth.
01
Stop manual messaging during peak turnover
Eliminate copy paste and late-night replies. Prebuild self check in instructions, parking details, Wi Fi, and local tips. Automatically send a house manual template after booking, a check in pack before arrival, and a check out checklist the night before departure. Cal.com sends on time, every time, so you can focus on operations and guest experience.
02
Reduce no shows and prevent confusion
Automated reminders and clear directions reduce guest uncertainty and support contactless access. Include lock codes, driving directions, and door photos. If a booking changes, Cal.com updates messages automatically, reducing support tickets and last minute calls.
03
Run consistent turnovers with less oversight
Standardize cleaner tasks with an Airbnb cleaning checklist and property specific notes. Assign cleaners automatically, notify backups when someone declines, and log completion via forms. Your turnover workflow keeps every unit ready on time, even across multiple locations.
04
Scale with open, flexible infrastructure
Cal.com is open source, API first, and optionally self hosted. Integrate PMS, smart locks, CRMs, and task tools via webhooks and the Cal.com Apps directory at https://cal.com/apps. Explore docs at https://cal.com/docs, security at https://cal.com/security, pricing at https://cal.com/pricing, and guides on https://cal.com/blog.
Multi channel guest messaging
Send emails, SMS, and WhatsApp messages with timing rules. Personalize by property, language, and stay length using variables for dates, times, addresses, codes, and policies.
Template library for hosts
Use or customize guest communication templates, a house manual template, and cleaning checklists. Store per property content and instantly reuse across units.
Turnover task automation
Assign cleaners based on property, availability, or distance. Send an Airbnb cleaning checklist, track acceptance, and notify a backup if unclaimed after a set time.
Smart lock and access workflows
Send time bound access codes and instructions at the right moment. Update or revoke codes on early check in, late checkout, or cancellations using webhooks and APIs.
Team notifications and escalation
Notify co hosts in Slack or email when high priority events occur, such as damages, missed cleanings, or guest escalations. Route based on property or shift.
Developer ready and self hosting
Manage workflows with the Cal.com API, use webhooks for PMS sync, and self host for control. Review implementation in https://cal.com/docs and GitHub links in our docs.
Get started with automated guest workflows
Streamline guest messaging and turnovers today. Sign up at https://cal.com, explore integrations at https://cal.com/apps, and book a demo to see workflows for your property. Start free, or talk to sales for an enterprise plan at https://cal.com/pricing.
