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Workflows for florists and caterers that automate bookings

Workflows for florists and caterers that automate bookings

Automate consultations, tastings, and event prep so you can focus on designing menus and flowers, not chasing confirmations or reminders.

Automate consultations, tastings, and event prep so you can focus on designing menus and flowers, not chasing confirmations or reminders.

Workflow builder for florists and caterers sending a 24 hour confirmation email for tastings and consultations

Vertrouwd door snelgroeiende bedrijven over de hele wereld

Vertrouwd door snelgroeiende bedrijven over de hele wereld

Vertrouwd door snelgroeiende bedrijven over de hele wereld

How it works

How it works

Fast to set up, flexible to customize, and reliable at scale

Fast to set up, flexible to customize, and reliable at scale

01

Create bookable event types

Publish bookable links for wedding florist consultation, tasting appointment catering, and delivery or setup windows. Add buffers, capacity limits, and required questions to collect menu preferences and flower styles.

02

Automate reminders and tasks

Schedule emails, SMS or WhatsApp reminders, plus post-booking tasks like internal Slack alerts or CRM updates. Reduce no-shows and keep your production, kitchen, and delivery teams aligned.

03

Streamline payments and follow-ups

Collect deposits, require full payment, or capture a card on file. Send follow-ups for contracts, final counts, and seasonal flower arrangements updates, all tracked in a single workflow.

Benefits for florists and caterers

Benefits for florists and caterers

Less back-and-forth, more booked and prepared events

Less back-and-forth, more booked and prepared events

Mobile reminder preview for a catering tasting appointment with confirmation options

01

Convert more consultations and tastings

Replace manual coordination with self-serve booking that fits your calendar rules. Offer clear slots for wedding florist consultation and tasting appointment catering, then send instant confirmations. With automated reminders and reschedule links, prospects show up ready to buy. You capture intent at the peak moment, respond faster, and win more events without lifting a finger.

02

Eliminate no-shows and late changes

Automated email, SMS, and WhatsApp reminders reduce missed appointments for consults, tastings, site visits, and delivery windows. Add buffers, lock cutoff times, and route last-minute changes to the right teammate, so your prep and staffing stay on schedule.

Bookings table showing florist consultations, catering tastings, and delivery windows

03

Gather perfect briefs every time

Use intake forms to collect guest counts, dietary needs, venue details, and flower preferences. Customize questions to map your event catering packages and seasonal flower arrangements catalog. Responses sync to bookings, so your team has everything they need on one screen.

04

Orchestrate production and delivery

Trigger internal tasks when a tasting is booked or a proposal is accepted. Notify design, procurement, and kitchen teams in Slack, create tickets, and send timeline updates. With Cal.com’s API-first architecture and webhooks, your calendar becomes an operational command center.

Branded email subject template tailored for tastings and florist consultations

Features built for event-driven teams

Features built for event-driven teams

Open, API-first scheduling that adapts to your workflows

Open, API-first scheduling that adapts to your workflows

Multi-channel reminders

Send branded reminders by email, SMS, and WhatsApp. Configure timing for consults, tastings, and delivery windows to cut no-shows and missed handoffs.

Custom intake and routing

Ask tailored questions, auto-route bookings to the right designer, chef, or venue lead based on package, date, or capacity.

Group and collective scheduling

Schedule multi-person tastings or venue walk-throughs. Ensure the chef, florist, and sales rep are all available before showing times.

Payments and deposits

Collect deposits at booking or require full payment. Support refunds, no-show fees, and automated receipts for clean bookkeeping.

Integrations and webhooks

Connect to Slack, CRMs, and internal tools. Use webhooks and our API to sync orders, proposals, and production timelines.

Open-source and self-hosting

Deploy in the cloud or self-host for compliance. Customize deeply with open-source flexibility and enterprise-grade controls.

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Al uw belangrijkste hulpmiddelen in sync met uw vergaderingen

Cal.com werkt met alle apps die al in jouw workflow zitten, zodat alles perfect samenwerkt.

Al uw belangrijkste hulpmiddelen in sync met uw vergaderingen

Cal.com werkt met alle apps die al in jouw workflow zitten, zodat alles perfect samenwerkt.

Al uw belangrijkste hulpmiddelen in sync met uw vergaderingen

Cal.com werkt met alle apps die al in jouw workflow zitten, zodat alles perfect samenwerkt.

Veelgestelde vragen

Veelgestelde vragen

Dit zijn enkele van onze meest gestelde vragen.

Dit zijn enkele van onze meest gestelde vragen.

How do florists collect design preferences before a consult?

Add an intake form to the wedding florist consultation event. Capture inspiration photos, color palettes, budget, and venue details so your designer arrives prepared and the meeting stays focused.

Can we schedule paid tastings with deposits?

Yes. Enable payments on the tasting appointment catering event type. Require a deposit or full payment, then automate receipts and reminder messages to reduce cancellations.

How do we manage team availability across multiple locations?

Use round robin or collective events to route bookings to the right location or team. Set working hours, capacity limits, travel buffers, and location-specific rules to prevent conflicts.

Can we confirm final counts and menu choices automatically?

Create a follow-up workflow that sends an email or SMS link to confirm guest counts and selections. Time it to trigger a set number of days before the event date.

Do reminders support WhatsApp for destination weddings?

Yes. Reminders can be sent via email, SMS, and WhatsApp. Mix channels for international guests and customize timing for different event milestones.

How does Cal.com help with seasonal flower arrangements updates?

Use workflows to message clients about substitutions or seasonal availability. Include approval prompts and log responses directly on the booking for a clear audit trail.

Is self-hosting available for data-sensitive clients?

Yes. Cal.com can be self-hosted for compliance and data residency needs. You still get full workflow automation, API access, and enterprise controls.

How do florists collect design preferences before a consult?

Add an intake form to the wedding florist consultation event. Capture inspiration photos, color palettes, budget, and venue details so your designer arrives prepared and the meeting stays focused.

Can we schedule paid tastings with deposits?

Yes. Enable payments on the tasting appointment catering event type. Require a deposit or full payment, then automate receipts and reminder messages to reduce cancellations.

How do we manage team availability across multiple locations?

Use round robin or collective events to route bookings to the right location or team. Set working hours, capacity limits, travel buffers, and location-specific rules to prevent conflicts.

Can we confirm final counts and menu choices automatically?

Create a follow-up workflow that sends an email or SMS link to confirm guest counts and selections. Time it to trigger a set number of days before the event date.

Do reminders support WhatsApp for destination weddings?

Yes. Reminders can be sent via email, SMS, and WhatsApp. Mix channels for international guests and customize timing for different event milestones.

How does Cal.com help with seasonal flower arrangements updates?

Use workflows to message clients about substitutions or seasonal availability. Include approval prompts and log responses directly on the booking for a clear audit trail.

Is self-hosting available for data-sensitive clients?

Yes. Cal.com can be self-hosted for compliance and data residency needs. You still get full workflow automation, API access, and enterprise controls.

How do florists collect design preferences before a consult?

Add an intake form to the wedding florist consultation event. Capture inspiration photos, color palettes, budget, and venue details so your designer arrives prepared and the meeting stays focused.

Can we schedule paid tastings with deposits?

Yes. Enable payments on the tasting appointment catering event type. Require a deposit or full payment, then automate receipts and reminder messages to reduce cancellations.

How do we manage team availability across multiple locations?

Use round robin or collective events to route bookings to the right location or team. Set working hours, capacity limits, travel buffers, and location-specific rules to prevent conflicts.

Can we confirm final counts and menu choices automatically?

Create a follow-up workflow that sends an email or SMS link to confirm guest counts and selections. Time it to trigger a set number of days before the event date.

Do reminders support WhatsApp for destination weddings?

Yes. Reminders can be sent via email, SMS, and WhatsApp. Mix channels for international guests and customize timing for different event milestones.

How does Cal.com help with seasonal flower arrangements updates?

Use workflows to message clients about substitutions or seasonal availability. Include approval prompts and log responses directly on the booking for a clear audit trail.

Is self-hosting available for data-sensitive clients?

Yes. Cal.com can be self-hosted for compliance and data residency needs. You still get full workflow automation, API access, and enterprise controls.

Neem onze woorden niet voor waar aan

Onze gebruikers zijn onze beste ambassadeurs. Ontdek waarom wij de beste keuze zijn voor het plannen van vergaderingen.

Neem onze woorden niet voor waar aan

Onze gebruikers zijn onze beste ambassadeurs. Ontdek waarom wij de beste keuze zijn voor het plannen van vergaderingen.

Neem onze woorden niet voor waar aan

Onze gebruikers zijn onze beste ambassadeurs. Ontdek waarom wij de beste keuze zijn voor het plannen van vergaderingen.

Vertrouwd door snelgroeiende bedrijven over de hele wereld

Vertrouwd door snelgroeiende bedrijven over de hele wereld

Vertrouwd door snelgroeiende bedrijven over de hele wereld

Start automating bookings for tastings and consultations

Try Cal.com free or request a demo to see how workflows reduce no-shows, collect better requirements, and keep teams in sync from first inquiry to event day. Turn more consults into signed events with less effort.