01
Connect calendars, conferencing, and policies
Connect Google or Microsoft calendars, Zoom, Microsoft Teams, and more in minutes via the Cal.com marketplace (https://cal.com/marketplace). Set guardrails that match campus policy, including booking windows by term, buffers before and after meetings, working hours across time zones, and limits per day. Add intake forms to capture program, student ID, or applicant status, and route based on responses. Admissions staff can publish a single booking page for interviews, while facilities teams manage capacity for tours. Everything stays in sync with your calendars, so double bookings and time conflicts are prevented.
02
Model academic scheduling workflows
Model each academic flow with reusable event types and workflow templates. For the university admissions process, route applicants by program or interviewer seniority, then auto schedule interviews and decision calls. For tours, use your campus tour checklist to assign guides and rooms. For student orientation ideas like multi track sessions, create group events with capacity limits and automatic reminders. Advisors can standardize the academic advising workflow, from intake to follow up. Even the degree audit process and registrar office procedures benefit from automated confirmations, reminders, and escalations that keep students on track.
03
Automate messaging, routing, and handoffs
Automate messaging and internal handoffs without manual effort. Use Cal.com Workflows to send branded email, SMS, or WhatsApp confirmations, reminders, and post event follow ups triggered by bookings, reschedules, and cancellations (https://cal.com/docs/workflows). Notify Slack channels for high priority applicants, post webhook payloads to your SIS or CRM, and update spreadsheets or data warehouses through the API (https://cal.com/docs/api). Access logs and controls your IT team expects, including SSO and role based access, with details on our security page (https://cal.com/security).
01
Accelerate the admissions pipeline
Move applicants from inquiry to enrolled faster. Replace back and forth emails with instant booking links that respect interviewer availability, time zones, and program specific rules. Use routing forms to qualify prospects, send high priority candidates to senior staff, and balance load with round robin assignment. Automate reminders to reduce no shows, and collect the information reviewers need upfront. Cal.com plugs into Zoom or Teams for virtual interviews, and embeds on your website or portal so the experience feels native. By streamlining the university admissions process, your team spends more time evaluating fit and less time chasing calendars.
02
Improve student success and advising
Enhance advising outcomes with a reliable academic advising workflow. Create separate event types for drop in hours, graduation checks, and transfer evaluations, each with the right meeting length, buffers, and forms. Trigger reminders for students who need to complete paperwork before a session, and send follow ups that include resources and next steps. Advisors can also automate nudges tied to the degree audit process, so students book time to resolve holds or select courses. Integrated conferencing and calendar sync keep everyone aligned, while accessibility friendly booking pages support all learners.
03
Reduce risk with control and compliance
Maintain control over data and operations. Cal.com is open source and supports self hosting, giving universities options for data residency and custom deployment. Enable SSO to enforce central authentication and manage access by department and role. Detailed audit logs, configurable data retention, and encryption help IT meet internal standards. Review our approach at https://cal.com/security and explore the code on GitHub at https://github.com/calcom/cal.com. With fewer manual steps, staff reduce errors and protect sensitive information tied to applicants and students.
04
Build once, reuse across departments
Scale consistent scheduling across admissions, advising, registrar, housing, and more. Build templates once, then share them with departments to speed rollout and preserve best practices. Our API first architecture lets developers create event types, routing rules, and workflows programmatically, or sync metadata with your SIS and CRM. Use the platform to streamline registrar office procedures like transcript pickups and graduation appointments, then reuse the same patterns for campus events. See developer docs at https://cal.com/docs/api and enterprise options at https://cal.com/enterprise.
Routing forms and eligibility
Collect applicant data, route by program, location, language, or priority. Perfect for the university admissions process.
Group events with capacity controls
Host campus tours and orientation tracks with attendee limits, capacity alerts, and automated reminders.
Round robin and collective scheduling
Distribute interviews across admissions staff or book with multiple participants like advisor pairs and faculty panels.
Workflows for multi channel messaging
Send email, SMS, and WhatsApp reminders, confirmations, and follow ups driven by event triggers.
Embeds, SSO, and access controls
Embed booking pages in your site or portal, enable SSO, and manage roles for departments and campuses.
API and webhooks
Automate registrar office procedures, sync SIS and CRM systems, and log events to Slack and data warehouses.
Start modern scheduling for your campus
Ready to modernize scheduling across admissions, advising, and registrar teams? Start free with Cal.com to pilot workflows in one department, or book a discovery call with our team for an enterprise rollout. Get started at https://cal.com or talk to us at https://cal.com/enterprise.
