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Workflows that grow massage practices with automated scheduling

Workflows that grow massage practices with automated scheduling

Automate booking, reminders, and follow-ups for massage clients. Reduce no-shows, fill your calendar, and deliver a professional client experience for every modality, in studio or mobile.

Automate booking, reminders, and follow-ups for massage clients. Reduce no-shows, fill your calendar, and deliver a professional client experience for every modality, in studio or mobile.

Dashboard of setting up an automated massage appointment reminder workflow, with a 24-hour pre-session email asking clients to confirm attendance and review intake and location details.

Fidato da aziende in rapida crescita in tutto il mondo

Fidato da aziende in rapida crescita in tutto il mondo

Fidato da aziende in rapida crescita in tutto il mondo

How Cal.com workflows work for massage therapists

How Cal.com workflows work for massage therapists

Set up simple automations that guide clients from booking to follow-up, so your practice runs smoothly regardless of modality or location.

Set up simple automations that guide clients from booking to follow-up, so your practice runs smoothly regardless of modality or location.

01

Create flexible booking flows

Offer selectable session types like deep tissue massage, sports massage, or prenatal massage. Capture availability, location preferences for studio or mobile massage services, and required buffers for setup and cleanup.

02

Automate reminders and intake

Send email, SMS, or WhatsApp reminders with prep tips, parking info, and consent forms. Include health intake or contraindications, and reduce no-shows with time-based reminders and confirmations.

03

Streamline post-session follow-ups

Trigger review requests, rebooking nudges, and package offers after each appointment. Encourage repeat visits and maintain continuity of care while keeping communication on-brand and consistent.

Why massage therapists choose Cal.com workflows

Why massage therapists choose Cal.com workflows

From solo practitioners to multi-location clinics, Cal.com helps you automate booking, reminders, and follow-ups. Save admin time, deliver a reliable experience, and keep your calendar full.

From solo practitioners to multi-location clinics, Cal.com helps you automate booking, reminders, and follow-ups. Save admin time, deliver a reliable experience, and keep your calendar full.

Image showing a Cal.com massage session reminder on a phone with client response status for confirmations.

01

Fill your calendar and reduce no-shows

Automated reminders via email, SMS, and WhatsApp help clients arrive prepared and on time. Add confirmation prompts and late cancellation rules to protect revenue. With clear instructions and prep tips, fewer clients forget or reschedule last minute.

02

Deliver a client experience that builds trust

Customize messages for each modality, including prenatal guidance or sports recovery notes. Share parking, arrival, and post-session care. Branded touchpoints make your studio or mobile service feel professional, consistent, and client first.

Image of a bookings dashboard listing deep tissue, prenatal, sports, and mobile massage appointments organized by today and tomorrow.

03

Serve every modality with ease

Set up distinct workflows for deep tissue massage, sports massage, and prenatal massage. Tailor intake questions, duration, buffers, and aftercare instructions. Clients book the right service, therapists get the details they need, and sessions start smoothly.

04

Run solo or scale to a team

Whether you are a single massage therapist or manage multiple practitioners and rooms, Cal.com routes bookings based on availability, skills, and location. Centralize calendars, manage packages and add-ons, and keep operations efficient without extra overhead.

Image of a branded email template for massage appointment reminders, customized subject line and content for client-friendly communication.

Powerful scheduling features for massage practices

Powerful scheduling features for massage practices

Flexible, API-first scheduling that supports studio, mobile, and hybrid models. Open-source, self-hostable, and built for privacy, security, and extensibility.

Flexible, API-first scheduling that supports studio, mobile, and hybrid models. Open-source, self-hostable, and built for privacy, security, and extensibility.

Multi-modal service types

Create event types for deep tissue, sports, prenatal, couples, chair, and mobile massage services. Configure durations, buffers, add-ons, and location options for in-studio or on-site appointments.

Automated multi-channel reminders

Send timely reminders and confirmations by email, SMS, or WhatsApp. Customize content by modality and language. Reduce no-shows with confirmations and clear instructions.

Intake forms and consent

Collect health history, contraindications, and consent before the appointment. Route sensitive data securely. Make intake required or optional per service type.

Smart routing and resource pooling

Match clients with available therapists and rooms based on skills, modality, and location. Support mobile routes with travel buffers and service areas.

Payments and packages

Connect payments to accept deposits or full payments. Offer packages and memberships, then automate renewal reminders and balance notices after sessions.

Open-source and enterprise ready

Self-host for full control or use Cal.com Cloud. Leverage the API-first architecture, audit logs, SSO, webhooks, and integrations with calendars, CRMs, and messaging tools.

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Tutti i tuoi strumenti chiave sincronizzati con i tuoi incontri

Cal.com funziona con tutte le app già presenti nel tuo flusso, assicurando che tutto funzioni perfettamente insieme.

Tutti i tuoi strumenti chiave sincronizzati con i tuoi incontri

Cal.com funziona con tutte le app già presenti nel tuo flusso, assicurando che tutto funzioni perfettamente insieme.

Tutti i tuoi strumenti chiave sincronizzati con i tuoi incontri

Cal.com funziona con tutte le app già presenti nel tuo flusso, assicurando che tutto funzioni perfettamente insieme.

Domande frequenti

Domande frequenti

Queste sono alcune delle domande che ci vengono poste più frequentemente.

Queste sono alcune delle domande che ci vengono poste più frequentemente.

Can Cal.com support different massage modalities in one account?

Yes. Create event types for deep tissue massage, sports massage, prenatal massage, couples, and more. Each type can have its own duration, buffers, intake, reminders, and post-session follow-ups.

How do reminders help reduce no-shows for my practice?

You can send automated email, SMS, and WhatsApp reminders before sessions, include confirmation prompts, and share prep tips and directions. Clients arrive informed, and you protect your schedule.

Can I run mobile massage services with travel buffers?

Yes. Define mobile service areas, set travel buffers, and include arrival windows in reminders. Workflows adjust timing so you can manage on-site sessions efficiently.

Is Cal.com suitable for multi-therapist clinics?

Absolutely. Use pooled availability and routing to assign bookings by skill, modality, room, and location. Centralize calendars while letting each therapist maintain personal settings.

Can I collect health intake and consent forms automatically?

Yes. Add intake and consent to the booking flow or reminders. Tailor questions per modality and store responses securely for therapists to review before the session.

Does Cal.com integrate with my existing calendar and tools?

Yes. Sync Google, Microsoft, and Apple calendars. Use webhooks and integrations for CRM, messaging, and payments. Developers can extend workflows via the API.

Can I self-host for privacy and compliance needs?

Yes. Cal.com is open-source and supports self-hosting. Keep client data in your environment, implement SSO, and use audit logs to meet security and compliance requirements.

Can Cal.com support different massage modalities in one account?

Yes. Create event types for deep tissue massage, sports massage, prenatal massage, couples, and more. Each type can have its own duration, buffers, intake, reminders, and post-session follow-ups.

How do reminders help reduce no-shows for my practice?

You can send automated email, SMS, and WhatsApp reminders before sessions, include confirmation prompts, and share prep tips and directions. Clients arrive informed, and you protect your schedule.

Can I run mobile massage services with travel buffers?

Yes. Define mobile service areas, set travel buffers, and include arrival windows in reminders. Workflows adjust timing so you can manage on-site sessions efficiently.

Is Cal.com suitable for multi-therapist clinics?

Absolutely. Use pooled availability and routing to assign bookings by skill, modality, room, and location. Centralize calendars while letting each therapist maintain personal settings.

Can I collect health intake and consent forms automatically?

Yes. Add intake and consent to the booking flow or reminders. Tailor questions per modality and store responses securely for therapists to review before the session.

Does Cal.com integrate with my existing calendar and tools?

Yes. Sync Google, Microsoft, and Apple calendars. Use webhooks and integrations for CRM, messaging, and payments. Developers can extend workflows via the API.

Can I self-host for privacy and compliance needs?

Yes. Cal.com is open-source and supports self-hosting. Keep client data in your environment, implement SSO, and use audit logs to meet security and compliance requirements.

Can Cal.com support different massage modalities in one account?

Yes. Create event types for deep tissue massage, sports massage, prenatal massage, couples, and more. Each type can have its own duration, buffers, intake, reminders, and post-session follow-ups.

How do reminders help reduce no-shows for my practice?

You can send automated email, SMS, and WhatsApp reminders before sessions, include confirmation prompts, and share prep tips and directions. Clients arrive informed, and you protect your schedule.

Can I run mobile massage services with travel buffers?

Yes. Define mobile service areas, set travel buffers, and include arrival windows in reminders. Workflows adjust timing so you can manage on-site sessions efficiently.

Is Cal.com suitable for multi-therapist clinics?

Absolutely. Use pooled availability and routing to assign bookings by skill, modality, room, and location. Centralize calendars while letting each therapist maintain personal settings.

Can I collect health intake and consent forms automatically?

Yes. Add intake and consent to the booking flow or reminders. Tailor questions per modality and store responses securely for therapists to review before the session.

Does Cal.com integrate with my existing calendar and tools?

Yes. Sync Google, Microsoft, and Apple calendars. Use webhooks and integrations for CRM, messaging, and payments. Developers can extend workflows via the API.

Can I self-host for privacy and compliance needs?

Yes. Cal.com is open-source and supports self-hosting. Keep client data in your environment, implement SSO, and use audit logs to meet security and compliance requirements.

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I nostri utenti sono i nostri migliori ambasciatori. Scopri perché siamo la scelta migliore per pianificare meeting.

Non fidarti solo delle nostre parole

I nostri utenti sono i nostri migliori ambasciatori. Scopri perché siamo la scelta migliore per pianificare meeting.

Non fidarti solo delle nostre parole

I nostri utenti sono i nostri migliori ambasciatori. Scopri perché siamo la scelta migliore per pianificare meeting.

Fidato da aziende in rapida crescita in tutto il mondo

Fidato da aziende in rapida crescita in tutto il mondo

Fidato da aziende in rapida crescita in tutto il mondo

Automate your massage scheduling today

Create a free account, set up your first workflow in minutes, and start reducing no-shows. If you manage a clinic or franchise, request a demo to explore routing, self-hosting, and advanced integrations.