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Automate dance school scheduling with Cal.com workflows that scale

Automate dance school scheduling with Cal.com workflows that scale

Reduce admin time, prevent no-shows, and grow enrollments with automated reminders, rosters, and multi-location booking.

Reduce admin time, prevent no-shows, and grow enrollments with automated reminders, rosters, and multi-location booking.

Dashboard of setting up an automated workflow in Cal.com for a dance school, sending a ballet class reminder email 24 hours before the session.

Fidato da aziende in rapida crescita in tutto il mondo

Fidato da aziende in rapida crescita in tutto il mondo

Fidato da aziende in rapida crescita in tutto il mondo

How it works

How it works

Launch automated workflows for bookings, trials, and tuition in minutes.

Launch automated workflows for bookings, trials, and tuition in minutes.

01

Connect calendars, classes, and staff

Sync teacher calendars, class schedules, and studio rooms. Import existing dance studio programs, set capacities, and define age levels so every booking automatically fits your timetable and space.

02

Build no-code workflows

Use the visual builder to create confirmations, reminders, waitlists, and follow-ups. Add email, SMS, or WhatsApp messages for trials, drop-ins, and recurring sessions, all triggered at the right time.

03

Go live and measure results

Publish your public booking pages or embed them on your site. Track attendance, no-shows, and conversions, then iterate with A/B-tested messages to maximize enrollments and retention.

Benefits for dance schools

Benefits for dance schools

Lower admin workload, increase attendance, and deliver a polished experience for every student and parent.

Lower admin workload, increase attendance, and deliver a polished experience for every student and parent.

Image showing a Cal.com ballet class reminder on a mobile device for a dance school, with attendee response status icons.

01

Fewer no-shows, higher attendance

Automatic email, SMS, and WhatsApp reminders help students and parents show up prepared. Send pre-class checklists, attire notes, and location details. For trials and evaluations, use confirmation prompts to secure commitment and reduce last-minute cancellations.

02

Simplified enrollments for every program

Offer clear booking flows for series, drop-ins, and workshops. Collect student details, age, and skill level with custom questions, then route each booking to the right level and room. Make it easy for families browsing dance classes near me to reserve a spot instantly.

Image of a bookings dashboard for a dance school showing today’s and tomorrow’s classes, trials, and private coaching sessions.

03

Parent and adult friendly communication

Create separate workflows for kids dance classes and adult dance lessons. Send role-based messages to guardians, students, and instructors. Attach payment links, studio policies, and parking info. Personalized reminders build trust from trial to ongoing enrollment.

04

Built for scale and control

Coordinate multi-location timetables, shared rooms, and teacher availability. Use waitlists to fill canceled spots fast. Self-host or use our cloud, plug into your stack with an API-first approach, and maintain brand consistency across ballet classes near me and wider studio offerings.

Image of a branded email subject template for a dance class reminder, customized for a dance school.

Features to run your studio smoothly

Features to run your studio smoothly

Developer-ready and easy for staff, with open-source flexibility and enterprise reliability.

Developer-ready and easy for staff, with open-source flexibility and enterprise reliability.

Multi-location and resource scheduling

Manage rooms, mirrors, barres, and teachers across locations. Set capacities and prevent double-booking with real-time calendar sync.

Automated reminders and waitlists

Send timed reminders, confirmations, and post-class follow-ups. Enable waitlists to auto-fill openings and notify the next student.

Payments and policies

Attach payment steps for trials or drop-ins, surface waivers, and require consent before booking. Store preferences with secure fields.

Embeds and booking pages

Publish branded booking pages or embed them on your site. Showcase dance studio programs, class levels, and instructors with clear availability.

API-first, secure, and self-hostable

Integrate with your CRM, POS, and messaging tools. Choose hosted or self-hosted deployments for higher control and compliance.

Integrations that fit your stack

Connect calendars, Stripe for payments, Slack for team alerts, and webhooks for custom workflows and reporting.

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Tutti i tuoi strumenti chiave sincronizzati con i tuoi incontri

Cal.com funziona con tutte le app già presenti nel tuo flusso, assicurando che tutto funzioni perfettamente insieme.

Tutti i tuoi strumenti chiave sincronizzati con i tuoi incontri

Cal.com funziona con tutte le app già presenti nel tuo flusso, assicurando che tutto funzioni perfettamente insieme.

Tutti i tuoi strumenti chiave sincronizzati con i tuoi incontri

Cal.com funziona con tutte le app già presenti nel tuo flusso, assicurando che tutto funzioni perfettamente insieme.

Domande frequenti

Domande frequenti

Queste sono alcune delle domande che ci vengono poste più frequentemente.

Queste sono alcune delle domande che ci vengono poste più frequentemente.

Can parents book a spot for their child and add details?

Yes. Use custom questions to capture the student’s name, age, level, allergies, or attire needs, while the parent is the main contact for confirmations and reminders.

Can we offer trials and then convert to ongoing classes?

Yes. Set a trial event type with targeted reminders and a post-class follow-up that includes a direct enrollment link and waitlist option if the class is full.

How do we handle different rooms and teachers at the same time?

Create resources for rooms and assign teachers to event types. Cal.com prevents double-booking by checking all assigned resources during scheduling.

Can we take payments during booking?

Yes. You can collect payments for drop-ins, workshops, and intensives, or request a deposit. Workflows then send receipts and policy reminders.

Do reminders support SMS and WhatsApp?

Yes. Send email, SMS, and WhatsApp reminders. You can combine channels and tailor timing by class type, like ballet, hip hop, or contemporary.

Is self-hosting available for our organization?

Yes. Cal.com can be self-hosted for maximum control and compliance. You can also use the hosted platform, both support workflows.

Can we manage seasonal schedules and camps?

Yes. Create separate event types for summer camps and seasonal series. Use capacity, waitlists, and follow-ups to keep sessions full and organized.

Can parents book a spot for their child and add details?

Yes. Use custom questions to capture the student’s name, age, level, allergies, or attire needs, while the parent is the main contact for confirmations and reminders.

Can we offer trials and then convert to ongoing classes?

Yes. Set a trial event type with targeted reminders and a post-class follow-up that includes a direct enrollment link and waitlist option if the class is full.

How do we handle different rooms and teachers at the same time?

Create resources for rooms and assign teachers to event types. Cal.com prevents double-booking by checking all assigned resources during scheduling.

Can we take payments during booking?

Yes. You can collect payments for drop-ins, workshops, and intensives, or request a deposit. Workflows then send receipts and policy reminders.

Do reminders support SMS and WhatsApp?

Yes. Send email, SMS, and WhatsApp reminders. You can combine channels and tailor timing by class type, like ballet, hip hop, or contemporary.

Is self-hosting available for our organization?

Yes. Cal.com can be self-hosted for maximum control and compliance. You can also use the hosted platform, both support workflows.

Can we manage seasonal schedules and camps?

Yes. Create separate event types for summer camps and seasonal series. Use capacity, waitlists, and follow-ups to keep sessions full and organized.

Can parents book a spot for their child and add details?

Yes. Use custom questions to capture the student’s name, age, level, allergies, or attire needs, while the parent is the main contact for confirmations and reminders.

Can we offer trials and then convert to ongoing classes?

Yes. Set a trial event type with targeted reminders and a post-class follow-up that includes a direct enrollment link and waitlist option if the class is full.

How do we handle different rooms and teachers at the same time?

Create resources for rooms and assign teachers to event types. Cal.com prevents double-booking by checking all assigned resources during scheduling.

Can we take payments during booking?

Yes. You can collect payments for drop-ins, workshops, and intensives, or request a deposit. Workflows then send receipts and policy reminders.

Do reminders support SMS and WhatsApp?

Yes. Send email, SMS, and WhatsApp reminders. You can combine channels and tailor timing by class type, like ballet, hip hop, or contemporary.

Is self-hosting available for our organization?

Yes. Cal.com can be self-hosted for maximum control and compliance. You can also use the hosted platform, both support workflows.

Can we manage seasonal schedules and camps?

Yes. Create separate event types for summer camps and seasonal series. Use capacity, waitlists, and follow-ups to keep sessions full and organized.

Non fidarti solo delle nostre parole

I nostri utenti sono i nostri migliori ambasciatori. Scopri perché siamo la scelta migliore per pianificare meeting.

Non fidarti solo delle nostre parole

I nostri utenti sono i nostri migliori ambasciatori. Scopri perché siamo la scelta migliore per pianificare meeting.

Non fidarti solo delle nostre parole

I nostri utenti sono i nostri migliori ambasciatori. Scopri perché siamo la scelta migliore per pianificare meeting.

Fidato da aziende in rapida crescita in tutto il mondo

Fidato da aziende in rapida crescita in tutto il mondo

Fidato da aziende in rapida crescita in tutto il mondo

Get started with Cal.com

Automate studio scheduling without adding staff. Set up trials, drop-ins, and series in minutes, then let reminders and waitlists keep your classes full. Create your free account, explore the workflow builder, or book a demo to see how Cal.com supports your growth.