Cal.com was designed with a singular purpose - to alleviate the stress associated with scheduling. We firmly believe in granting everyone access to a powerful, adaptable calendar scheduling system, acknowledging that the right tools can make an extraordinary impact. Reflect for a moment on the convenience provided by email. Prior to its invention, a significant portion of your communication would have occurred through traditional mail or fax, mandating frequent visits to the post office, copy shops, or the purchase and upkeep of a fax machine.
Using Cal.com revolutionizes your scheduling journey. Our user-friendly toolkit and resources eliminate the need for tedious agenda cross-checking or ceaseless rounds of voicemail or text message exchanges. Among the many virtues of our product is its accessible customization. While developers can alter the code base, you don't require programming skills to implement significant changes. Extensive customization is available to our users via event-level settings - an aspect we'll delve into today.
Event Setup
You'll find yourself on the Event Setup tab as soon as you create an event or select one to edit. This tab contains the first settings we most often think of when creating bookable events. This is where you can access the title description, customize the URL, specify the duration, as well as the location of your bookable event. You'll notice that the title does not necessarily have to be the same as the URL. In addition, when you look at the duration field, you'll also find the option to allow the booker to select the duration. If you want to learn more about allowing the booker, just like the duration, we have a blog post all about it. You can check it out right here. This is also where you can select the location of your meeting or enable the multi-location option so that the booker can choose.
Availability
The next tab on your event-level settings is called availability. You use this tab to select from previously created availability schedules or to edit them using the quick access button. This makes it easy to update your availability if you're operating out of a different office than usual, perhaps due to renovations. This is also great to use if you regularly travel for work and have different hours whenever attending trade shows abroad in regions with different time zones.
Limits
The third tab that controls your event-level settings is called Limits. This is where you can customize buffer limits, such as the amount of time before and after the event start, as well as specify the minimum notice you will require from potential bookers. In addition to this, you can also set specific time slot intervals. This lets you override the default appointment intervals and specify the exact amount of time that works best for you. An example would be offering one 45-minute booking at the start of each hour instead of every 45 minutes. The Limits section is also where you can access the settings that determine booking frequency, total booking duration, future bookings, and offset start times. If you'd like to learn more about booking limits, check out this post.
Advanced
The Advanced tab is where you can customize things such as the digital calendar to which your events are added and how the event appears in the calendar. You can also use this tab to create and customize booking questions and specify whether or not your booking requires confirmation. This is also where you choose whether or not to hide any notes in the calendar or if you want to generate private URLs for your meetings. You can also enable meeting seats here, which can be used to organize things like group events such as walking tours, employee orientations, and open houses.
Recurring
The Recurring tab allows you to turn any booking into a recurring event. You can specify whether the event repeats weekly, monthly, or yearly. In addition, you can also specify the number of times an event repeats. For example, you could create an event that occurs weekly and repeats for six months. This feature is helpful for medical doctors, mental health professionals, performance coaches, and educators. Individuals can also use this feature to schedule recurring quality time with friends and family members both near and far.
Apps
The Apps tab shows which apps will impact your event and in what way. If you have the Stripe app installed, activate the Apps tab, and then specify whether it would work by collecting payment on booking or, instead, charging a no-show fee if the booking is canceled without proper notification. You can also use this area to activate different forms of analytics if you're using one or more products.
Workflows
The Workflow tab lets you see which workflows have been applied to an event and activate or deactivate them as needed. You can also access workflow settings from here by clicking the Edit button beside each workflow. This makes it easy to ensure that each event type is properly supported with the correct set of automated tasks.
Webhooks
The Webhooks tab provides an easy way to add unique triggers and integrate other apps through automation. All you have to do is to set up a webhook, click the [+New Webhook] button, and a pop-up window will open. From here, you can input the subscriber URL and enable the webhook. After that, you'll select your triggers and complete the rest of the form by filling out the additional fields that you'll find within it. Once you've finished inputting all your specifications, you can test the webhook from within the pop-up using the ping test button. If you'd like to try out our webhook feature and the other settings mentioned above, all you have to do is follow the steps below to sign up for a free Cal.com account.
From there, check out our plans to see which is best for you.
Next, hit the sign-up button.
Then, choose a username and enter an email address.
Remember to create a password and then click the sign-up button.
Alternatively, you can also create an account using SAML SSO or Google.
Next, enter your full name and select your primary time zone.
Select the black button labeled "Next."
Choose the calendars you would like to connect with.
Next, set your default availability schedule.
Then, upload a profile picture and some bio text.
Next, click the finish button.
Finally, create some bookable events and share your meeting link.
As illustrated, the Cal.com platform boasts a wealth of customization options, readily accessible through event-level settings. You're not obliged to utilize every setting we offer. Instead, you have the liberty to activate the ones that best serve your needs at any moment. To deepen your understanding of our product, we invite you to peruse the Product Features and App sections of our blog, or you could simply register for an account via the link provided below. Happy scheduling!
Learn why MentorCruise switched to Cal.com, and how our product changed their scheduling experience for the better by reducing Cancellations by over 50%.
