Cal.com is a calendar scheduling infrastructure product that focuses on making it easier for people to meet. All of our features and tools are designed to eliminate inefficiencies in cross-comparing schedules and deciding on a location for an appointment. We also understand that bookable events come in a wide variety of types. To accommodate this, we have multiple event-level settings that are used to create a wide array of event types. You can customize your event to be recurring or only accessible via a single-use private link.
Additionally, our app store allows you to generate QR codes for events or connect events to a payment gateway via Stripe to implement no-show fees. One of the most valuable features in our event-level settings is the "Offer Seats" option. To learn more about this feature, continue reading the section below.
How does this feature work?
The "Offer Seats" feature allows you to specify the number of people who can attend a booking at any time. Enabling this feature disables guest and opt-in bookings for the specific event in question, but it's worth it. Below are three examples of how you can use Cal.com's "Offer Seats" feature.
Real Estate:
Let's say you're a real estate agent holding an open house. You can create an event type for that open house and specify the number of people allowed to participate in a walkthrough tour and a question-and-answer session about the property. If you want to make this available to 10 people, that's the number of seats you would set via the "Offer Seats" feature. Deciding upon a specific number of seats for each event time makes it easier to prepare and control the quality of the experience because you'll know in advance exactly how many people you're dealing with.
Education:
The "Offer Seats" feature is also useful for educational institutions. It can manage everything from talent show sign-ups to parent-teacher events, field trips, and group sessions with visiting mentors or guidance counselors. You can also pair the feature with booking limits to ensure that there are no last-minute sign-ups too close to the time and date when the actual event will be occurring. Additionally, you could utilize Cal.com's QR code app to facilitate easy sign-ups or connect to the Stripe app if you'd like to process payments.
Human Resources:
The "Offer Seats" feature is essential for anyone working within human resources. It can manage everything from group interviews to employee onboarding orientation and training sessions. Cal.com has various location types that can be applied to events. This means you can offer seats for both in-person events as well as those occurring virtually via teleconferencing. While this feature disables other options like acting bookings and guests, it can still be used in tandem with booking questions and routing forms. This provides several ways to tailor events that offer seating so visitors are quickly and efficiently matched with the right event type or department.
Public Health:
The "Offer Seats" feature is an essential tool for any organization or business operating within the field of public health. Public health has many facets, from raising awareness about rare, under-researched diseases to implementing new sanitation protocols and organizing spay and neuter drives for pets. Since Cal.com is HIPAA-compatible, healthcare professionals of all types can use it to offer and manage a variety of appointments in group settings. Some of these include vaccinations, educational information, training sessions, and community outreach events. Continue to the next section if you'd like to learn more about enabling the "Offer Seats" feature within your Cal.com event-level settings.
How to enable the feature:
Sign in to your Cal.com account.
Select the event you want to edit or create a new one.
Select the "Advanced" tab in your event-level settings.
Scroll down to the bottom of the page where it says "Offer Seats."
Click the toggle switch for "Offer Seats" to turn it on.
Input the number of seats you'd like to offer.
Select whether you'd like to share attendee information between guests or keep it private.
Finally, scroll back to the top of the page and click the "Save" button in the upper right-hand corner.
As you can see, using Cal.com is an easy way to manage in-person and virtual meetings. It takes the stress out of comparing agendas so you can focus on what matters: exchanging ideas and achieving your goals. In addition to the highlighted features, Cal.com offers many other tools and options, including integrations with popular software and platforms, custom branding and white-labeling options, and much more. With our user-friendly interface, powerful scheduling tools, and commitment to innovation and excellence, Cal.com is the ideal solution for anyone looking to simplify their schedule and focus on what matters.
