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01
Connect calendars and define event types
Sync team calendars, create event types for info sessions, coffee chats, and interviews, set capacity and buffers, and map recruitment stages to automate movement from registration to interview.
02
Build workflows for reminders and routing
Add rules to send timely email, SMS, or WhatsApp reminders, route students by major or grad year, and notify interviewers in Slack so every step happens on time.
03
Track, measure, and optimize
Use analytics to track attendance, no-shows, and interviewer load, integrate ATS updates, and iterate your intern recruiting plan with data across universities and seasons.
01
Higher show rates at university events
Send targeted reminders that fit student schedules and reduce friction before university recruiting events. Nudge registrants to confirm, share venue details and virtual links, and handle waitlists automatically. Cal.com workflows adapt to different campuses, time zones, and formats, so invites and updates always arrive at the right moment. Clear confirmations, calendar holds, and day of reminders improve attendance, lower no-shows, and keep sessions full. Your team gets predictable turnout and better data to plan the next event.
02
Shorter time to schedule interviews
Eliminate back and forth by letting students pick times that match recruiter and interviewer availability. Round robin rules fill calendars without conflicts, while buffers protect transition time. Candidates move from event check-in to interview signups in minutes, accelerating the college hiring process. Coordinators save hours per week, interviewers avoid double booking, and hiring managers see faster funnel movement from screen to offer. Speed matters when competing for top students, and automation ensures no strong candidate waits for next steps.
03
Better candidate experience across campuses
Give students a consistent, branded scheduling experience whether they meet you at a career fair, attend an info session, or book a final interview. Cal.com simplifies the journey with clear confirmations, reschedule options, and timezone aware reminders. Personalized messaging explains next steps and required materials, improving preparedness and satisfaction. By reducing friction, you strengthen your reputation on campus, grow referrals, and build an early talent pipeline that returns every recruiting season. Students feel respected and informed throughout the process.
04
Proven efficiency for lean teams
Automate repetitive tasks like reminders, interviewer notifications, and post event follow-ups so your team can focus on quality conversations. Use routing rules to prioritize target majors and graduation years, then sync outcomes to your ATS for clean reporting. Cal.com’s open source, API first platform supports self hosting for strict security, and integrates with tools you already use. You get a scalable campus recruiting strategy that works for accelerators, co ops, and full time hiring. Refine your intern recruiting plan with data, not manual spreadsheets.
Routing forms and rules
Collect major, GPA, graduation year, and interests, then route students to the best event or interviewer. Apply qualification logic, segment by campus, and auto balance calendars to protect service levels.
Multi channel messaging
Send email, SMS, and WhatsApp reminders with brand aligned templates. Configure timing, quiet hours, and escalation messages for no response scenarios. Include materials, maps, virtual links, and prep guidance.
Group and round robin events
Host large info sessions and office hours with capacity limits and waitlists. Use round robin to distribute one on ones across interviewers while honoring time windows, buffers, and location preferences.
ATS and HRIS integrations
Sync bookings, outcomes, and tags to systems like Greenhouse and Lever through native integrations, webhooks, or API. Keep candidate stages current, reduce duplicate data, and trigger next step workflows.
Self hosting and SSO
Deploy on your infrastructure with self hosting, or use our hosted cloud. Enterprise controls include SAML SSO, SCIM provisioning, role based access, and detailed audit logs.
Analytics and capacity planning
View attendance, no show rates, interviewer load, and campus trends. Forecast demand, adjust capacity, and measure conversion from event to interview to offer for each university or program.
Get started with campus recruiting workflows
Try Cal.com for your next career fair, info session, or interview cycle. Build workflows in minutes, automate reminders, and connect your ATS. Sign up free or book a demo to see it in action.
