Streamline Scheduling and Routing for AV and Production Companies
Streamline Scheduling and Routing for AV and Production Companies
Automate project bookings and instantly connect clients to the right AV or production expert with Cal.com's flexible open scheduling infrastructure.
Automate project bookings and instantly connect clients to the right AV or production expert with Cal.com's flexible open scheduling infrastructure.
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
How Cal.com powers AV and production scheduling
How Cal.com powers AV and production scheduling
From client requests to crew assignments, see how Cal.com routes projects seamlessly.
From client requests to crew assignments, see how Cal.com routes projects seamlessly.
01
Set up custom routing rules
Define project types, client needs, or equipment requirements to automatically route inquiries to the right project manager or technician.
02
Collect project details from clients
Clients answer tailored questions about their AV or production needs, ensuring all necessary details are captured up front.
03
Automatically assign the right team
Based on project requirements, Cal.com instantly connects clients with the most qualified team member, reducing delays and double-booking.
Key benefits for AV and production companies
Key benefits for AV and production companies
Transform your scheduling process for faster bookings, better resource allocation, and happier clients.
Transform your scheduling process for faster bookings, better resource allocation, and happier clients.
01
Automate project assignments
Save hours of manual coordination by routing booking requests based on project type, location, or equipment needed.
02
Reduce scheduling conflicts
Real-time calendar sync and smart routing ensure crew and equipment are never double-booked.
03
Enhance client experience
Clients get instant confirmations and connect with the right expert, increasing satisfaction and retention.
04
Boost operational efficiency
Streamlined workflows let your team focus on delivering exceptional AV or production services, not chasing emails.
Essential features for AV and production routing
Essential features for AV and production routing
Built for dynamic teams handling complex projects and resource allocation.
Built for dynamic teams handling complex projects and resource allocation.
Attribute-based routing
Assign bookings based on project requirements, location, or specialty, ensuring the right team gets the right job.
Customizable project intake forms
Gather critical details up front with forms tailored to AV and production workflows.
CRM and calendar integrations
Connect with your project management, CRM, or calendar tools for seamless scheduling and client tracking.
Ownership assignment logic
Route repeat clients to their dedicated account managers or project leads for consistent service.
Advanced analytics & reporting
Gain insights into booking trends, crew utilization, and project types to optimize resource allocation.
Self-hosting and open-source flexibility
Deploy Cal.com on your own infrastructure for maximum data control and customization.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
Frequently asked questions
Frequently asked questions
These are some of our most frequently asked questions.
These are some of our most frequently asked questions.
How does Cal.com help AV and production companies assign the right team to each project?
Cal.com uses attribute-based routing, letting you match client requests to specific skills, roles, and equipment availability. This means projects are automatically assigned to the best-suited team member or crew, reducing manual matching and improving outcomes.
Can Cal.com handle complex project requirements, like multi-location shoots or special equipment?
Yes, Cal.com allows you to create customizable forms and routing rules, so you can gather all essential details from clients and route bookings based on multiple variables, including location, equipment, and team expertise.
Is it possible to prevent double-booking of crew and gear?
Absolutely. Cal.com syncs with external calendars and supports real-time resource management, ensuring your team and equipment remain available and never double-booked.
How does Cal.com integrate with our existing project management or CRM systems?
Cal.com offers robust integrations with popular CRM and project management tools, letting you sync booking data, client records, and project details automatically.
Can we provide different booking flows for different types of AV or production services?
Yes. With Cal.com, you can configure unique booking forms and routing logic for various service offerings, such as live events, studio shoots, or equipment rental, tailoring the workflow to each use case.
How secure is our data if we choose to self-host Cal.com?
Cal.com is open-source and can be self-hosted on your own infrastructure, giving you full control over data privacy and security to meet industry standards and client requirements.
Do clients receive instant booking confirmations and next steps?
Clients get immediate booking confirmations and can be automatically routed to the right team member, reducing delays and enhancing their experience.
How does Cal.com help AV and production companies assign the right team to each project?
Cal.com uses attribute-based routing, letting you match client requests to specific skills, roles, and equipment availability. This means projects are automatically assigned to the best-suited team member or crew, reducing manual matching and improving outcomes.
Can Cal.com handle complex project requirements, like multi-location shoots or special equipment?
Yes, Cal.com allows you to create customizable forms and routing rules, so you can gather all essential details from clients and route bookings based on multiple variables, including location, equipment, and team expertise.
Is it possible to prevent double-booking of crew and gear?
Absolutely. Cal.com syncs with external calendars and supports real-time resource management, ensuring your team and equipment remain available and never double-booked.
How does Cal.com integrate with our existing project management or CRM systems?
Cal.com offers robust integrations with popular CRM and project management tools, letting you sync booking data, client records, and project details automatically.
Can we provide different booking flows for different types of AV or production services?
Yes. With Cal.com, you can configure unique booking forms and routing logic for various service offerings, such as live events, studio shoots, or equipment rental, tailoring the workflow to each use case.
How secure is our data if we choose to self-host Cal.com?
Cal.com is open-source and can be self-hosted on your own infrastructure, giving you full control over data privacy and security to meet industry standards and client requirements.
Do clients receive instant booking confirmations and next steps?
Clients get immediate booking confirmations and can be automatically routed to the right team member, reducing delays and enhancing their experience.
How does Cal.com help AV and production companies assign the right team to each project?
Cal.com uses attribute-based routing, letting you match client requests to specific skills, roles, and equipment availability. This means projects are automatically assigned to the best-suited team member or crew, reducing manual matching and improving outcomes.
Can Cal.com handle complex project requirements, like multi-location shoots or special equipment?
Yes, Cal.com allows you to create customizable forms and routing rules, so you can gather all essential details from clients and route bookings based on multiple variables, including location, equipment, and team expertise.
Is it possible to prevent double-booking of crew and gear?
Absolutely. Cal.com syncs with external calendars and supports real-time resource management, ensuring your team and equipment remain available and never double-booked.
How does Cal.com integrate with our existing project management or CRM systems?
Cal.com offers robust integrations with popular CRM and project management tools, letting you sync booking data, client records, and project details automatically.
Can we provide different booking flows for different types of AV or production services?
Yes. With Cal.com, you can configure unique booking forms and routing logic for various service offerings, such as live events, studio shoots, or equipment rental, tailoring the workflow to each use case.
How secure is our data if we choose to self-host Cal.com?
Cal.com is open-source and can be self-hosted on your own infrastructure, giving you full control over data privacy and security to meet industry standards and client requirements.
Do clients receive instant booking confirmations and next steps?
Clients get immediate booking confirmations and can be automatically routed to the right team member, reducing delays and enhancing their experience.
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Free up your time. We've got your scheduling covered. Try Cal.com now!
Bring your team together with smart routing. Try Cal.com or book a demo today.
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
Need Help? [email protected] or live chat.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
Need Help? [email protected] or live chat.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
Need Help? [email protected] or live chat.
Solutions
Use Cases
Resources