Smarter scheduling and routing for executive assistants

Smarter scheduling and routing for executive assistants

Effortlessly coordinate meetings and priorities with advanced routing forms

Effortlessly coordinate meetings and priorities with advanced routing forms

Routing form for executive assistants with key questions about executive selection, priority, and meeting topic.

Trusted by fast-growing companies around the world

Trusted by fast-growing companies around the world

Trusted by fast-growing companies around the world

How Cal.com routing empowers executive assistants

How Cal.com routing empowers executive assistants

Simplify scheduling and keep executives focused with intelligent routing workflows designed for fast-paced business environments.

Simplify scheduling and keep executives focused with intelligent routing workflows designed for fast-paced business environments.

01

Create tailored routing forms

Build custom intake forms that collect details about meeting type, urgency, and executive preference, ensuring every request lands in the right hands.

Executive assistant routing form creation interface, with prompts to add questions for meeting details and executive selection.

02

Let requesters provide key information

Internal and external stakeholders can answer your preset questions, making it easy to route requests based on priority, department, or individual executive.

03

Automatically direct requests to the right executive

Based on responses, Cal.com routes each booking to the correct executive or team member, optimizing calendars and reducing manual coordination.

Automated routing table displaying executive assistants and executive office teams.

Key benefits for executive assistants

Key benefits for executive assistants

Experience seamless scheduling, improved productivity, and fewer interruptions for your executives.

Experience seamless scheduling, improved productivity, and fewer interruptions for your executives.

Attribute-based routing for executive assistants, showing booking assignment by department and country.

01

Reduce manual scheduling

Automate time-consuming booking tasks and eliminate repetitive back-and-forth emails.

02

Enhance executive productivity

Ensure executives only see meetings that match their priorities, keeping their calendars optimized and focused.

Ownership assignment interface for executive assistants, routing requests to the correct executive or assistant.
Analytics dashboard showing volume of executive meetings routed each week.

03

Increase accuracy and accountability

Minimize double bookings, missed meetings, and scheduling errors with real-time updates and transparent routing logic.

04

Scale across teams and departments

Handle high volumes of requests for multiple executives with customizable forms and scalable workflows.

Customizable routing logic editor for executive assistants, prioritizing meetings and executive assignments.

Features designed for executive assistants

Features designed for executive assistants

Built for flexibility, privacy, and enterprise-grade efficiency.

Built for flexibility, privacy, and enterprise-grade efficiency.

Attribute-based routing

Match requests to executives based on department, project, or priority using powerful attribute-based logic.

Ownership assignment

Automatically route requests to the executive or assistant who owns the relationship, syncing with tools like Google Workspace or Microsoft 365.

Customizable multi-step forms

Gather the right information up front with branded, multi-step intake forms tailored to your organization's needs.

Workflow automation and integrations

Connect Cal.com with Slack, Microsoft Teams, CRMs, and more to automate notifications, approvals, and calendar updates.

Privacy and access controls

Define who can book with which executive, and manage permission levels for sensitive schedules.

Actionable analytics

Gain insights into request volume, routing efficiency, and assistant workload to continuously improve scheduling processes.

All your key tools in-sync with your meetings

Cal.com works with all apps already in your flow ensuring everything works perfectly together.

All your key tools in-sync with your meetings

Cal.com works with all apps already in your flow ensuring everything works perfectly together.

All your key tools in-sync with your meetings

Cal.com works with all apps already in your flow ensuring everything works perfectly together.

Frequently asked questions

Frequently asked questions

These are some of our most frequently asked questions.

These are some of our most frequently asked questions.

How does Cal.com help executive assistants manage multiple executives' calendars?

Cal.com enables executive assistants to build routing forms that intelligently assign meetings to the right executive based on criteria like department, urgency, or custom attributes. This centralizes scheduling and reduces manual coordination across multiple calendars.

Can I customize intake forms for different executives or departments?

Yes, you can create unique routing forms for each executive, department, or use case. This allows you to tailor questions and routing logic to fit the specific needs of your organization and its leaders.

Does Cal.com integrate with Microsoft Outlook and Google Workspace?

Absolutely. Cal.com supports direct integrations with both Outlook and Google Workspace, allowing for seamless two-way syncing and real-time calendar updates.

How does Cal.com ensure privacy for executive schedules?

You have full control over who can view and book meetings with each executive. Cal.com offers permission management, access controls, and data privacy features to protect sensitive schedules.

Can I automate approval workflows for meeting requests?

Yes. Cal.com allows you to configure workflows that require approval from the executive or assistant before a booking is confirmed, ensuring full control over the calendar.

Is it possible to track scheduling analytics and workload?

Cal.com provides analytics dashboards that show request volumes, routing outcomes, and time spent on coordination, helping assistants and organizations optimize efficiency.

Can Cal.com be self-hosted for extra security?

Yes, Cal.com offers self-hosting options, giving your organization total control over data, compliance, and integration with internal systems.

How does Cal.com help executive assistants manage multiple executives' calendars?

Cal.com enables executive assistants to build routing forms that intelligently assign meetings to the right executive based on criteria like department, urgency, or custom attributes. This centralizes scheduling and reduces manual coordination across multiple calendars.

Can I customize intake forms for different executives or departments?

Yes, you can create unique routing forms for each executive, department, or use case. This allows you to tailor questions and routing logic to fit the specific needs of your organization and its leaders.

Does Cal.com integrate with Microsoft Outlook and Google Workspace?

Absolutely. Cal.com supports direct integrations with both Outlook and Google Workspace, allowing for seamless two-way syncing and real-time calendar updates.

How does Cal.com ensure privacy for executive schedules?

You have full control over who can view and book meetings with each executive. Cal.com offers permission management, access controls, and data privacy features to protect sensitive schedules.

Can I automate approval workflows for meeting requests?

Yes. Cal.com allows you to configure workflows that require approval from the executive or assistant before a booking is confirmed, ensuring full control over the calendar.

Is it possible to track scheduling analytics and workload?

Cal.com provides analytics dashboards that show request volumes, routing outcomes, and time spent on coordination, helping assistants and organizations optimize efficiency.

Can Cal.com be self-hosted for extra security?

Yes, Cal.com offers self-hosting options, giving your organization total control over data, compliance, and integration with internal systems.

How does Cal.com help executive assistants manage multiple executives' calendars?

Cal.com enables executive assistants to build routing forms that intelligently assign meetings to the right executive based on criteria like department, urgency, or custom attributes. This centralizes scheduling and reduces manual coordination across multiple calendars.

Can I customize intake forms for different executives or departments?

Yes, you can create unique routing forms for each executive, department, or use case. This allows you to tailor questions and routing logic to fit the specific needs of your organization and its leaders.

Does Cal.com integrate with Microsoft Outlook and Google Workspace?

Absolutely. Cal.com supports direct integrations with both Outlook and Google Workspace, allowing for seamless two-way syncing and real-time calendar updates.

How does Cal.com ensure privacy for executive schedules?

You have full control over who can view and book meetings with each executive. Cal.com offers permission management, access controls, and data privacy features to protect sensitive schedules.

Can I automate approval workflows for meeting requests?

Yes. Cal.com allows you to configure workflows that require approval from the executive or assistant before a booking is confirmed, ensuring full control over the calendar.

Is it possible to track scheduling analytics and workload?

Cal.com provides analytics dashboards that show request volumes, routing outcomes, and time spent on coordination, helping assistants and organizations optimize efficiency.

Can Cal.com be self-hosted for extra security?

Yes, Cal.com offers self-hosting options, giving your organization total control over data, compliance, and integration with internal systems.

Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

Trusted by fast-growing companies around the world

Trusted by fast-growing companies around the world

Trusted by fast-growing companies around the world

Free up your time. We've got your scheduling covered. Try Cal.com now!

Automate your workflow and reclaim your time with Cal.com routing for executive assistants.