Soluções

Empresa

Modelos

Desenvolvedor

Recursos

Preços

Workflows for AV and production teams that run on time

Workflows for AV and production teams that run on time

Automate holds, tech checks, crew calls, and client updates with flexible, API first scheduling workflows.

Automate holds, tech checks, crew calls, and client updates with flexible, API first scheduling workflows.

Dashboard of setting up an automated workflow in Cal.com for AV teams, sending a crew call reminder 24 hours before show time with role based details.

Confiado por empresas em rápido crescimento em todo o mundo

Confiado por empresas em rápido crescimento em todo o mundo

Confiado por empresas em rápido crescimento em todo o mundo

How it works

How it works

Set up automated scheduling for every stage of your production

Set up automated scheduling for every stage of your production

01

Map your production timeline

Define preproduction, rehearsal, show day, and strike. Attach your event AV checklist, assign owners, and set time based triggers that keep crews and clients aligned.

02

Trigger crew calls and confirmations

Use holds, soft confirmations, and hard bookings. Cal.com automatically sends call sheets, tech check reminders, and location details to the right people at the right time.

03

Sync changes across tools

Reschedules, location updates, and run of show changes sync instantly to calendars, messaging, and project tools so your stage lighting rental, streaming, and venue teams stay in sync.

Benefits for AV and production teams

Benefits for AV and production teams

Make every show day predictable with automated, reliable scheduling

Make every show day predictable with automated, reliable scheduling

Image showing a Cal.com crew call reminder on mobile for AV production, with quick view of role responses and timing.

01

Hit every milestone without fire drills

Replace manual follow ups with workflows that move the production forward. Send holds to clients, request approvals, and confirm vendors, while reminders reduce no shows for tech checks and rehearsals.

02

Keep crews informed on site and off

Centralize call times, access instructions, and run of show notes. Automated SMS and email updates reach audio, video, lighting, and stage management, even when plans change an hour before doors.

Image of a bookings dashboard showing AV events like tech checks, rehearsals, and live stream slots organized by day.

03

Adapt to change without chaos

When a client pushes rehearsal or switches rooms, Cal.com updates attendee notifications, buffers, and resource holds. Crew calendars and statuses reflect reality within seconds.

04

Connect your stack and scale operations

Use API first scheduling to connect your live stream production company workflows, ticketing, comms, and project tools. Self host for full control, or use Cal.com in the cloud for speed and scale.

Template editor for branded AV crew call emails, updating subject lines and variables for dates and roles.

Features built for production speed

Features built for production speed

API first, open, and flexible for any production workflow

API first, open, and flexible for any production workflow

Workflow automation for holds and calls

Automate soft and hard holds, crew calls, and confirmations with time based and event based triggers.

Multi channel notifications

Send call sheets and changes via email, SMS, and WhatsApp. Personalize by role, like FOH, LD, A2, or TD.

Resource and location routing

Route bookings to rooms, stages, or trucks with availability rules, buffers, and setup or strike windows.

Group events and role based logic

Tailor messages and instructions for clients, vendors, and internal crew in the same event flow.

Self hosting and SSO

Deploy on your infrastructure with SSO and granular permissions, ideal for enterprise AV production services.

Developer ready APIs and webhooks

Integrate scheduling with comms, asset tracking, and project tools. Stream updates to Slack and your dashboards.

Lorem ipsum dolor sit amet

Lorem ipsum dolor sit amet

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Aenean commodo ligula eget dolor. Aenean massa. Cum sociis natoque penatibus.

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Aenean commodo ligula eget dolor. Aenean massa. Cum sociis natoque penatibus.

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Aenean commodo ligula eget dolor. Aenean massa. Cum sociis natoque penatibus.

Todas as suas ferramentas principais sincronizadas com as suas reuniões

A Cal.com funciona com todas as aplicações já no seu fluxo, garantindo que tudo funcione perfeitamente em conjunto.

Todas as suas ferramentas principais sincronizadas com as suas reuniões

A Cal.com funciona com todas as aplicações já no seu fluxo, garantindo que tudo funcione perfeitamente em conjunto.

Todas as suas ferramentas principais sincronizadas com as suas reuniões

A Cal.com funciona com todas as aplicações já no seu fluxo, garantindo que tudo funcione perfeitamente em conjunto.

Perguntas frequentes

Perguntas frequentes

Estas são algumas das nossas perguntas mais frequentes.

Estas são algumas das nossas perguntas mais frequentes.

Can Cal.com handle complex crew scheduling across multiple stages and rooms?

Yes. Use routing rules, buffers, and resource calendars to route bookings to specific rooms or stages, prevent conflicts, and respect setup and strike times.

How do we manage call sheets and last minute updates on show day?

Create workflows that send call sheets and SMS updates automatically. Changes to times or locations trigger immediate notifications to each role.

Can we attach our event AV checklist to each booking?

Yes. Add links, custom fields, or workflow steps that include your event AV checklist so crews and clients receive the right tasks before tech checks.

Does Cal.com support stage lighting rental coordination with vendors?

You can schedule vendor delivery windows, confirmations, and on site checks. Workflows notify vendors and internal teams when slots are booked or changed.

We run a live stream production company. Can we automate rehearsal and go live confirmations?

Yes. Set preflight checks, rehearsal holds, and go live confirmations with multi channel reminders and role based messaging for TD, audio, and talent.

Can we self host for enterprise compliance and control?

Yes. Cal.com offers a self hosted deployment with role based access, SSO, and audit friendly controls while keeping full API access.

Do you integrate with calendars and messaging tools we already use?

Yes. Sync with Google and Microsoft calendars, use email, SMS, or WhatsApp messaging, and connect webhooks to Slack and your project systems.

Can Cal.com handle complex crew scheduling across multiple stages and rooms?

Yes. Use routing rules, buffers, and resource calendars to route bookings to specific rooms or stages, prevent conflicts, and respect setup and strike times.

How do we manage call sheets and last minute updates on show day?

Create workflows that send call sheets and SMS updates automatically. Changes to times or locations trigger immediate notifications to each role.

Can we attach our event AV checklist to each booking?

Yes. Add links, custom fields, or workflow steps that include your event AV checklist so crews and clients receive the right tasks before tech checks.

Does Cal.com support stage lighting rental coordination with vendors?

You can schedule vendor delivery windows, confirmations, and on site checks. Workflows notify vendors and internal teams when slots are booked or changed.

We run a live stream production company. Can we automate rehearsal and go live confirmations?

Yes. Set preflight checks, rehearsal holds, and go live confirmations with multi channel reminders and role based messaging for TD, audio, and talent.

Can we self host for enterprise compliance and control?

Yes. Cal.com offers a self hosted deployment with role based access, SSO, and audit friendly controls while keeping full API access.

Do you integrate with calendars and messaging tools we already use?

Yes. Sync with Google and Microsoft calendars, use email, SMS, or WhatsApp messaging, and connect webhooks to Slack and your project systems.

Can Cal.com handle complex crew scheduling across multiple stages and rooms?

Yes. Use routing rules, buffers, and resource calendars to route bookings to specific rooms or stages, prevent conflicts, and respect setup and strike times.

How do we manage call sheets and last minute updates on show day?

Create workflows that send call sheets and SMS updates automatically. Changes to times or locations trigger immediate notifications to each role.

Can we attach our event AV checklist to each booking?

Yes. Add links, custom fields, or workflow steps that include your event AV checklist so crews and clients receive the right tasks before tech checks.

Does Cal.com support stage lighting rental coordination with vendors?

You can schedule vendor delivery windows, confirmations, and on site checks. Workflows notify vendors and internal teams when slots are booked or changed.

We run a live stream production company. Can we automate rehearsal and go live confirmations?

Yes. Set preflight checks, rehearsal holds, and go live confirmations with multi channel reminders and role based messaging for TD, audio, and talent.

Can we self host for enterprise compliance and control?

Yes. Cal.com offers a self hosted deployment with role based access, SSO, and audit friendly controls while keeping full API access.

Do you integrate with calendars and messaging tools we already use?

Yes. Sync with Google and Microsoft calendars, use email, SMS, or WhatsApp messaging, and connect webhooks to Slack and your project systems.

Não acredite apenas na nossa palavra

Os nossos utilizadores são os nossos melhores embaixadores. Descubra por que somos a melhor escolha para agendar reuniões.

Não acredite apenas na nossa palavra

Os nossos utilizadores são os nossos melhores embaixadores. Descubra por que somos a melhor escolha para agendar reuniões.

Não acredite apenas na nossa palavra

Os nossos utilizadores são os nossos melhores embaixadores. Descubra por que somos a melhor escolha para agendar reuniões.

Confiado por empresas em rápido crescimento em todo o mundo

Confiado por empresas em rápido crescimento em todo o mundo

Confiado por empresas em rápido crescimento em todo o mundo

Power your next production with automated scheduling

Start with templates for crew calls, tech checks, and client approvals, or build your own workflows. Try Cal.com free, or request a tailored demo to see how API first scheduling streamlines your next show.