01
Create intake flows and routing forms
Start with a clear intake. Use Cal.com routing forms to capture immigration consultation questions, preferred language, case type, and urgency, then route each prospect to the right attorney or team calendar. Tailor questions for family based petitions, employment visas, or asylum process steps to reduce back and forth and qualify faster. Clients pick a time in their own time zone, while you control availability, buffers, and meeting length. Every response becomes context for the meeting, so your team arrives prepared and clients feel supported from the first click. Learn more at https://cal.com/routing-forms.
02
Automate reminders, documents, and follow ups
Turn manual nudges into reliable workflows. Send confirmation emails, SMS, or WhatsApp reminders with links to your uscis forms checklist and office directions. For visa interview preparation, schedule a timed sequence, for example seven days before and 24 hours before, with checklists, upload links, or payment prompts. After the meeting, trigger a follow up that shares next steps on a green card process timeline or a receipt for a paid consultation. You can edit templates, timing, and recipients, all without code. See Workflows at https://cal.com/workflows and setup guidance at https://help.cal.com/.
03
Integrate with your tools and secure data
Connect calendars from Google or Outlook, and launch Zoom, Google Meet, or Microsoft Teams links automatically. Notify paralegals in Slack, update your CRM, or hand off to immigration case management via webhooks. Developers can orchestrate everything with our API first platform at https://cal.com/docs/api. Need full data control? Self host Cal.com on your infrastructure from https://github.com/calcom/cal.com, keep logs, and manage access with roles. Whether you run a boutique practice or a multi office firm, your scheduling stays simple, predictable, and secure.
01
Shorten time to consultation
Routing forms and availability pooling reduce wait times and eliminate manual triage. Capture key immigration consultation questions, preferred language, and location, then route high priority matters to the first available attorney. Clients book in minutes instead of days, and your calendar reflects buffers, prep time, and holidays. For humanitarian cases, include disclosures and links that explain asylum process steps so clients know what to expect before they arrive. Faster bookings translate into better client experience and higher conversion from inquiry to paid consultation.
02
Reduce no shows and delays
Automated email, SMS, and WhatsApp reminders dramatically cut missed appointments. Share parking, video links, and document requests at the right time, not in a crowded inbox thread. Build sequences for visa interview preparation, reminders to bring passports, or a quick photo checklist. Align reminders with each milestone on a green card process timeline so nothing slips through cracks. Your team spends less time chasing confirmations and more time practicing law.
03
Improve clarity across cases
Clear templates turn complex processes into simple steps. Include a uscis forms checklist, fee information, and reschedule options in every confirmation. Clients see exactly what to do and when, which reduces repetitive questions and saves your staff hours each week. Multilingual templates help you communicate with diverse communities while keeping tone consistent and professional.
04
Stay private and flexible
Cal.com is open source and API first, so you can self host for maximum control or use our secure cloud. Use roles, audit trails, and per event privacy to minimize exposure of client details. Build only what you need, integrate immigration case management through webhooks or Zapier, and keep ownership of your data as your firm grows.
Routing forms and conditional logic
Qualify by case type, language, or location, then route to the right attorney or team calendar. Learn more at https://cal.com/routing-forms.
Workflow automations
Send confirmations, reminders, and follow ups by email, SMS, or WhatsApp with links to uscis checklists and prep resources.
Calendars and conferencing
Two way sync with Google Calendar and Outlook, with instant Zoom, Microsoft Teams, or Google Meet links for every booking.
Payments for consultations
Collect consultation fees using Stripe before booking, reduce no shows, and issue refunds automatically when needed.
API first and webhooks
Build custom flows with REST API and webhooks at https://cal.com/docs/api, connect CRMs, messaging, or immigration case management.
Self hosting and control
Run Cal.com on your own infrastructure from https://github.com/calcom/cal.com, and retain full control of client data.
Start streamlining your immigration scheduling today
Create your free account at https://cal.com/signup and set up your first intake workflow in minutes. Want a tailored demo for your firm? Book time with our team at https://cal.com/contact. Prefer to evaluate in code? Explore the API at https://cal.com/docs and our open source repo at https://github.com/calcom/cal.com. Start reducing no shows today with reminders and payments built in.
