01
Connect calendars and create your event types
Sync your team calendars, set up spa day packages and retreat sessions, define availability by location and practitioner, and map buffers for prep, cleanup, and transitions.
02
Choose triggers and actions for each experience
Trigger workflows on booking, reschedule, or time-based windows. Send email, SMS, or WhatsApp confirmations, intake forms, packing lists, and directions for yoga retreat or meditation retreat arrivals.
03
Personalize messages and automate follow-ups
Use branded templates for welcome notes, pre-retreat checklists, dietary reminders for detox retreat guests, and post-visit feedback requests. Add webhooks to notify staff in Slack and update CRM.
01
Cut no-shows and late arrivals
Automated reminders via email, SMS, and WhatsApp reduce missed appointments across spa day packages and multi-day wellness retreats. Include directions, parking details, and check-in instructions. Time messages to local time zones, add calendar invites, and provide quick reschedule links that keep your schedule full without extra back-and-forth.
02
Elevate the guest experience from first touch
Craft nurturing touchpoints before, during, and after each yoga retreat, meditation retreat, or detox retreat. Send personalized itineraries, packing lists, and dietary guidance. Provide clear expectations for classes and treatments, plus gentle post-session care tips. Guests feel supported and informed at every step, which builds trust and repeat bookings.
03
Unify complex retreat schedules with team coordination
Coordinate practitioners, rooms, saunas, and studios with pooled availability and routing forms. Automatically assign bookings to the right therapist or teacher based on service, language, or location. Trigger internal alerts for prep tasks, inventory checks, and room turnover so your team stays aligned while guests enjoy a seamless flow.
04
Scale with open, API-first scheduling
Cal.com is open source and API-first, giving your retreat center or spa the flexibility to self-host, integrate with your stack, and build custom flows. Connect Stripe for deposits, Zoom for virtual classes, and CRMs for lead nurture. Use webhooks to sync guest data, run waitlists, and automate targeted follow-ups without vendor lock-in.
Multi-channel reminders
Send confirmations and reminders by email, SMS, and WhatsApp. Include itineraries, intake forms, and directions for each service or retreat session to reduce confusion and no-shows.
Routing forms and pooled availability
Match guests to the right therapist or teacher based on preferences, modality, or location. Balance workloads across teams and rooms automatically.
Deposits and payments
Collect deposits or full payments for spa day packages and retreats using Stripe. Automate refund and reschedule policies with clear confirmations.
Group and multi-session events
Offer cohorts for yoga retreat weeks, meditation retreat circles, or detox retreat programs. Manage recurring sessions and track attendance.
Open-source and self-hosting
Run Cal.com in your own environment for maximum control. Extend with custom apps, webhooks, and the developer-friendly API to fit unique operations.
Integrations and webhooks
Connect calendars, CRMs, Slack, Zoom, and data tools. Use webhooks to update rosters, trigger onboarding tasks, and centralize guest feedback.
Get started with calmer scheduling
Try Cal.com free, explore templates for retreats and spas, or book a demo. Build workflows for spa day packages, yoga retreat weeks, meditation retreat sessions, and detox retreat programs. Reduce admin and elevate every guest experience.
