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Automated workflows for martial arts academies and dojos

Automated workflows for martial arts academies and dojos

Streamline bookings, reminders, and payments for classes and trials so your team spends more time teaching and less time coordinating schedules.

Streamline bookings, reminders, and payments for classes and trials so your team spends more time teaching and less time coordinating schedules.

Vertrouwd door snelgroeiende bedrijven over de hele wereld

Vertrouwd door snelgroeiende bedrijven over de hele wereld

Vertrouwd door snelgroeiende bedrijven over de hele wereld

How Cal.com workflows power your academy

How Cal.com workflows power your academy

Set up automation once, then let scheduling run on autopilot for every instructor, location, and class type.

Set up automation once, then let scheduling run on autopilot for every instructor, location, and class type.

01

Create class types and availability

Publish bookable calendars for group classes, private lessons, and intro sessions. Set recurring schedules, buffers, and capacity to avoid overbooking and instructor conflicts.

02

Automate confirmations and reminders

Trigger branded email, SMS, and WhatsApp messages for bookings, reschedules, and cancellations. Reduce no shows and keep parents and students informed across time zones and devices.

03

Connect payments and follow ups

Collect deposits or full payment at booking, then send post class follow ups to convert trials into memberships and reviews. Sync data to your CRM and chat tools.

Benefits for martial arts academies

Benefits for martial arts academies

Increase class attendance, simplify admin work, and deliver a consistent, member friendly experience across all programs and locations.

Increase class attendance, simplify admin work, and deliver a consistent, member friendly experience across all programs and locations.

Image showing a Cal.com class reminder on mobile for a martial arts academy, with attendee responses for a kids karate session.

01

Convert more trials into members

Turn interest from searches like martial arts classes near me into enrollments. Route prospects to the right intro class, collect deposits, and auto send follow ups that nurture sign ups for kids karate classes and self defense classes.

02

Reduce no shows and late arrivals

Automated reminders via email, SMS, and WhatsApp keep parents and adult students on track. Include arrival instructions, gear checklists, and waiver links so beginners show up prepared for taekwondo classes or the first session at your brazilian jiu jitsu gym.

Image of a bookings dashboard for a martial arts academy showing scheduled taekwondo, kids karate, and brazilian jiu jitsu sessions.

03

Simplify multi location and team scheduling

Manage instructor calendars, room mats, and equipment in one place. Prevent double bookings, set capacity per class, and enable waitlists to keep sessions full without manual coordination.

04

Deliver a consistent, branded experience

Every confirmation, reminder, and follow up reflects your academy brand. Personalize messages by program or belt level to create professional communication that builds trust and improves retention.

Email template editor showing branded class reminder messaging for a martial arts academy, customized for program and belt level.

Features built for dojos and multi location academies

Features built for dojos and multi location academies

Flexible, API first infrastructure that supports growth, integrations, and self hosting when you need full control over data and customization.

Flexible, API first infrastructure that supports growth, integrations, and self hosting when you need full control over data and customization.

Group classes with capacity control

Offer recurring classes with adjustable capacity, buffers, and time zone aware scheduling for students and visiting instructors.

Payments and deposits at booking

Collect payment or deposits through integrated checkout. Reduce friction for trial signups and secure commitment for high demand classes.

Routing forms for the right class

Ask skill level, age, and goals, then route prospects to kids karate classes, adult self defense classes, or private lessons automatically.

Multi instructor and resource pooling

Use round robin or priority routing to distribute intro lessons and trials across instructors and rooms efficiently.

Branded, multi channel messaging

Customize email, SMS, and WhatsApp templates for confirmations, reminders, waitlists, and post class follow ups.

Open source and self hosting options

Deploy on your infrastructure for full control. Extend with webhooks and the Cal.com API to integrate with your CRM and member systems.

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Al uw belangrijkste hulpmiddelen in sync met uw vergaderingen

Cal.com werkt met alle apps die al in jouw workflow zitten, zodat alles perfect samenwerkt.

Al uw belangrijkste hulpmiddelen in sync met uw vergaderingen

Cal.com werkt met alle apps die al in jouw workflow zitten, zodat alles perfect samenwerkt.

Al uw belangrijkste hulpmiddelen in sync met uw vergaderingen

Cal.com werkt met alle apps die al in jouw workflow zitten, zodat alles perfect samenwerkt.

Veelgestelde vragen

Veelgestelde vragen

Dit zijn enkele van onze meest gestelde vragen.

Dit zijn enkele van onze meest gestelde vragen.

Can Cal.com handle group classes with different capacities and belt levels?

Yes. Create separate event types for each program and belt level, set capacity per class, add buffers, and use waitlists to keep sessions full without overbooking.

How do reminders work for parents and adult students?

Configure workflows to send confirmations and timed reminders via email, SMS, or WhatsApp. Include directions, gear lists, and waiver links to reduce confusion and no shows.

Can we collect deposits for trial classes and private lessons?

Yes. Enable payments at booking to collect deposits or full fees. Use workflows to send receipts and reminders, and to request reviews after the class ends.

Do you support multi location academies and instructor pools?

Yes. Manage availability per location, pool instructors with round robin, and sync schedules to individual calendars to prevent conflicts.

Can we integrate with our CRM, chat, and billing tools?

Yes. Use native integrations and webhooks to push booking data to your CRM, Slack, email marketing, and billing systems. Developers can extend via the Cal.com API.

Is there a way to route prospects to the right class automatically?

Yes. Use routing forms to capture age, goals, and experience, then route to kids karate classes, taekwondo classes, self defense classes, or the first roll at a brazilian jiu jitsu gym.

Can we self host for more control and data compliance?

Yes. Cal.com is open source and supports self hosting. You retain control of data and can customize workflows and integrations to fit your policies.

Can Cal.com handle group classes with different capacities and belt levels?

Yes. Create separate event types for each program and belt level, set capacity per class, add buffers, and use waitlists to keep sessions full without overbooking.

How do reminders work for parents and adult students?

Configure workflows to send confirmations and timed reminders via email, SMS, or WhatsApp. Include directions, gear lists, and waiver links to reduce confusion and no shows.

Can we collect deposits for trial classes and private lessons?

Yes. Enable payments at booking to collect deposits or full fees. Use workflows to send receipts and reminders, and to request reviews after the class ends.

Do you support multi location academies and instructor pools?

Yes. Manage availability per location, pool instructors with round robin, and sync schedules to individual calendars to prevent conflicts.

Can we integrate with our CRM, chat, and billing tools?

Yes. Use native integrations and webhooks to push booking data to your CRM, Slack, email marketing, and billing systems. Developers can extend via the Cal.com API.

Is there a way to route prospects to the right class automatically?

Yes. Use routing forms to capture age, goals, and experience, then route to kids karate classes, taekwondo classes, self defense classes, or the first roll at a brazilian jiu jitsu gym.

Can we self host for more control and data compliance?

Yes. Cal.com is open source and supports self hosting. You retain control of data and can customize workflows and integrations to fit your policies.

Can Cal.com handle group classes with different capacities and belt levels?

Yes. Create separate event types for each program and belt level, set capacity per class, add buffers, and use waitlists to keep sessions full without overbooking.

How do reminders work for parents and adult students?

Configure workflows to send confirmations and timed reminders via email, SMS, or WhatsApp. Include directions, gear lists, and waiver links to reduce confusion and no shows.

Can we collect deposits for trial classes and private lessons?

Yes. Enable payments at booking to collect deposits or full fees. Use workflows to send receipts and reminders, and to request reviews after the class ends.

Do you support multi location academies and instructor pools?

Yes. Manage availability per location, pool instructors with round robin, and sync schedules to individual calendars to prevent conflicts.

Can we integrate with our CRM, chat, and billing tools?

Yes. Use native integrations and webhooks to push booking data to your CRM, Slack, email marketing, and billing systems. Developers can extend via the Cal.com API.

Is there a way to route prospects to the right class automatically?

Yes. Use routing forms to capture age, goals, and experience, then route to kids karate classes, taekwondo classes, self defense classes, or the first roll at a brazilian jiu jitsu gym.

Can we self host for more control and data compliance?

Yes. Cal.com is open source and supports self hosting. You retain control of data and can customize workflows and integrations to fit your policies.

Neem onze woorden niet voor waar aan

Onze gebruikers zijn onze beste ambassadeurs. Ontdek waarom wij de beste keuze zijn voor het plannen van vergaderingen.

Neem onze woorden niet voor waar aan

Onze gebruikers zijn onze beste ambassadeurs. Ontdek waarom wij de beste keuze zijn voor het plannen van vergaderingen.

Neem onze woorden niet voor waar aan

Onze gebruikers zijn onze beste ambassadeurs. Ontdek waarom wij de beste keuze zijn voor het plannen van vergaderingen.

Vertrouwd door snelgroeiende bedrijven over de hele wereld

Vertrouwd door snelgroeiende bedrijven over de hele wereld

Vertrouwd door snelgroeiende bedrijven over de hele wereld

Get started with Cal.com workflows

Automate your academy scheduling today. Create class types, enable reminders, and connect payments in minutes. Reduce admin time, improve attendance, and convert more trials into long term members. Sign up or book a demo to see it in action.