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HIPAA-compliant scheduling software for healthcare
Cal.com’s HIPAA-compliant scheduling software empowers healthcare and wellness organizations to securely manage appointments, protect patient information, and meet strict regulatory requirements without sacrificing usability.
Why choose Cal.com for your HIPAA-compliant scheduling
HIPAA sets the standard for protecting patient data, ensuring it’s secure in storage, transit, and use. At Cal.com, compliance is built into our platform with encryption, access controls, BAAs, and continuous monitoring to protect PHI.
HIPAA compliance is more than a checklist, it’s the foundation of trust between providers and patients, and Cal.com helps you maintain that trust effortlessly.
01
Patient privacy and trust
Every booking contains personal health details that must stay confidential. HIPAA compliance ensures patients can confidently share information knowing their data is encrypted, protected, and used responsibly.
02
Secure PHI handling
Cal.com encrypts all protected health information (PHI) both in transit and at rest. Access controls and audit logs ensure only authorized team members can view or manage sensitive data.
03
Reduced risk of non-compliance
Failing to meet HIPAA standards can result in severe fines and reputational damage. By using a compliant platform, you minimize legal exposure and maintain continuous audit readiness.
03
Safe collaboration across teams
Healthcare often involves multiple providers, departments, or locations. HIPAA-compliant scheduling allows secure collaboration without compromising patient privacy or data integrity.
01
Signed business associate agreement (BAA)
We sign BAAs with covered entities and business associates, formalizing Cal.com’s responsibility for protecting PHI.
02
End-to-end encryption
All PHI is encrypted in transit and at rest, keeping patient data protected from unauthorized access at every step.
03
Role-based access control (RBAC)
Control who can view or manage appointments with precise user roles, ensuring only authorized staff access PHI.
04
Secure booking workflows
Collect only the necessary information through PHI-safe forms designed for privacy and compliance.
05
Identity and access management
With SAML SSO, SCIM provisioning, and domain enforcement, you control who accesses your organization’s workspace.
06
Continuous monitoring and compliance reviews
We monitor systems and update controls regularly to maintain ongoing HIPAA compliance.
Healthcare & wellness
Cal.com provides HIPAA-compliant scheduling for healthcare providers, clinics, and telehealth services, ensuring sensitive patient data is securely managed. Our platform protects appointment details and medical records, making compliance seamless and data protection a priority.
MedTech & life sciences
Cal.com’s HIPAA-compliant scheduling supports research trials, clinical studies, and patient onboarding with strict data protection. Our platform ensures HIPAA compliance at every stage, safeguarding patient data and giving your patients confidence in your services.
Occupational health & health services
Cal.com offers a secure, HIPAA-compliant scheduling solution for workplace health services, including screenings and wellness programs. We ensure PHI is protected and simplify scheduling for your team, making it easy to stay compliant and manage employee health data securely.
Therapy & mental health
Cal.com offers HIPAA-compliant scheduling for therapists and mental health professionals, ensuring secure management of appointments, intake forms, and case notes. Our platform simplifies compliance, so you can focus on patient care without worrying about data breaches or security concerns.
Compliance and security beyond HIPAA
Your scheduling system should be a strong link in your compliance stack. HIPAA compliance is part of Cal.com’s broader commitment to data protection and privacy. With our privacy-by-design architecture, you gain the confidence of HIPAA, SOC 2 Type II, ISO 27001, CCPA, and GDPR compliance, all without sacrificing usability. Learn more about Cal.com’s compliance below!
Is Cal.com HIPAA compliant?
Yes, Cal.com is HIPAA compliant. Cal.com includes all the necessary features, such as encryption and role-based access control, to ensure that your scheduling is fully compliant with HIPAA standards.
What is a business associate agreement (BAA)?
A BAA is a legal contract required under HIPAA between Cal.com and healthcare organizations (covered entities). It outlines the responsibilities of both parties in safeguarding protected health information (PHI), ensuring compliance with HIPAA regulations.
Do I need a BAA to be HIPAA compliant with Cal.com?
Yes, if your organization is a covered entity or a business associate handling PHI, you will need a BAA with Cal.com. This agreement ensures that Cal.com is legally responsible for safeguarding PHI in accordance with HIPAA.
How much does a BAA cost?
A Business Associate Agreement (BAA) is included at no extra cost with the Enterprise plan and the Organizations plan for 15 users or more. For lower plans, such as the Teams plan or an Organizations plan with fewer than 15 users, a BAA can be purchased for an additional $300 per month.
What plan do I need to be HIPAA-compliant using Cal.com?
To be HIPAA-compliant with Cal.com, you'll need to sign a Business Associate Agreement (BAA). A BAA is included in the Organizations plan for 15 users or more, as well as in the Enterprise plan. If you're on a lower plan, such as the Teams plan or an Organizations plan with fewer than 15 users, a BAA can be purchased for an additional $300 per month.
Can Cal.com integrate with our existing systems?
Yes, Cal.com offers integrations with various tools such as calendars, CRMs, EHRs, and other systems, all while maintaining HIPAA-compliant security standards. We ensure that your workflows remain compliant while easily integrating with your current tools. However, it’s your responsibility to ensure that any third-party tools or integrations you use are also HIPAA-compliant when handling PHI.
Simplify HIPAA compliant scheduling. Secure every booking.
From encryption to signed BAAs, we make HIPAA compliance effortless in scheduling. Schedule a demo now to see how we can help you stay secure and compliant!
