01
Create inspection event types
Set up event types for buyer inspections, pre listing inspection, reinspection visits, and specialized services like roof or pool checks. Define durations, travel buffers, and locations, including on site and video consults. Add intake questions that gather property address, square footage, year built, and known concerns. Include checkboxes for common home inspection issues and add on selections, such as thermal imaging home inspection or a roof inspection checklist. Use routing forms to capture agent details and service areas by ZIP code. Cal.com saves these inputs to the booking, so your team shows up prepared. Learn more: https://cal.com/docs/features/event-types
02
Automate communications and tasks
Build workflows that send instant confirmations with calendar invites, day before SMS reminders, and morning of WhatsApp nudges. Share prep instructions, parking notes, and the home inspection checklist link. CC the buyer’s agent or the seller when needed. If a client reschedules or cancels, trigger a Slack alert for your dispatcher. After the visit, automatically send a thank you message with a link to your home inspection report template stored in your preferred tool. Use webhooks to update your CRM and mark next steps. See workflows: https://cal.com/docs/features/workflows and Slack app: https://cal.com/apps/slack
03
Connect your tools and track performance
Integrate Google, Outlook, or iCloud calendars to avoid double bookings. Collect payments or deposits with Stripe via the Payments app when add ons like thermal imaging are selected. Use the API and webhooks to push booking data into your inspection software, spreadsheets, or accounting. Route jobs by territory and availability, then analyze completion rates, no shows, and turnaround time. With Cal.com’s API first design, your developers can customize everything, from intelligent routing to custom notifications. Explore the API: https://cal.com/docs/api and our GitHub: https://github.com/calcom/cal.com
01
More bookings with less back and forth
Publish a single booking link that routes prospects to the right inspector by service area, availability, and property type. Offer clear options for buyer inspections, pre listing inspection, roof only checks, and thermal imaging home inspection add ons. Round robin distribution balances workload across your team, while collective scheduling lets inspectors and apprentices attend together. Embed Cal.com on your site or client portal to convert visitors in one step. See routing options: https://cal.com/features
02
Reduce no shows and late cancellations
Automated email, SMS, and WhatsApp reminders reduce missed appointments. Configure friendly nudges based on lead time, for example 48 hours, 24 hours, and 2 hours before the visit. Include directions, parking tips, and a link to the home inspection checklist so clients know how to prepare. Enforce minimum notice, reschedule windows, and deposits using the Payments app with Stripe to protect your calendar. Cal.com logs every notification for accountability.
03
Consistent, professional communication
Send branded confirmations and reminders that mirror your tone. CC the buyer’s agent, title company, or property manager automatically. Use conditional content to highlight common home inspection issues by property age or type, and attach guidance for roof access or pets. After the appointment, trigger a personalized follow up with delivery timelines and next steps. Consistency builds trust and reduces support tickets.
04
Faster report delivery and follow ups
Turnaround time matters. Cal.com workflows can send a post inspection email that includes a secure link to your home inspection report template, payment or signature instructions, and a request for agent feedback. Use webhooks or Zapier to create tasks in your project tools and store files in Google Drive, Notion, or your inspection software. Schedule a reinspection with one click if repairs are needed.
Event routing and round robin
Route bookings by ZIP code, territory, property type, and workload, then distribute evenly across inspectors.
Multi channel notifications
Email, SMS, and WhatsApp confirmations and reminders for clients and agents with ICS calendar invites.
Custom intake and checklists
Collect address, square footage, year built, and known defects. Include the home inspection checklist and roof inspection checklist.
Add ons and duration logic
Offer thermal imaging home inspection, crawlspace, pool, or roof add ons. Adjust duration and pricing automatically.
Self hosting and branding
Self host Cal.com, use your domain, and white label the booking experience. See GitHub: https://github.com/calcom/cal.com
Developer friendly API and webhooks
Build custom flows with https://cal.com/docs/api. Push data to your CRM, report system, or Slack.
Start automating your inspection scheduling
Try Cal.com free and see how workflows remove manual follow ups, reduce no shows, and speed report delivery. Sign up at https://cal.com/signup, book a product demo at https://cal.com/demo, or explore our docs at https://cal.com/docs and Help Center at https://help.cal.com. No credit card required. Self host or use our cloud.
