Scheduling workflows for lawn care services and landscaping teams

Scheduling workflows for lawn care services and landscaping teams

Automate booking, reminders, and field ops with open scheduling infrastructure that adapts to any lawn or landscape business workflow.

Automate booking, reminders, and field ops with open scheduling infrastructure that adapts to any lawn or landscape business workflow.

Dashboard of setting up an automated workflow in Cal.com for a lawn service reminder sent 24 hours before a scheduled visit.

Confiado por empresas de rápido crecimiento en todo el mundo

Confiado por empresas de rápido crecimiento en todo el mundo

Confiado por empresas de rápido crecimiento en todo el mundo

How it works

How it works

From inquiry to completed job, Cal.com automates the entire scheduling lifecycle for lawn and landscape businesses.

From inquiry to completed job, Cal.com automates the entire scheduling lifecycle for lawn and landscape businesses.

01

Set up services and routing forms

Create bookable services like yard cleanup service or aeration and overseeding. Add routing forms to collect address, lawn size, photos, and preferred time windows so jobs are accurately scoped.

02

Automate reminders and status updates

Configure email, SMS, and WhatsApp reminders for quotes, service windows, and job completion. Reduce no shows, reschedules, and unnecessary callbacks with branded, timely communication.

03

Connect calendars, payments, and CRMs

Sync team calendars, assign crews, take deposits, and push jobs to your CRM and invoicing tools. Use webhooks and API to update route sheets and trigger post service follow ups.

Benefits for lawn and landscape teams

Benefits for lawn and landscape teams

Streamline sales, scheduling, and field execution, from inquiries to recurring service plans.

Streamline sales, scheduling, and field execution, from inquiries to recurring service plans.

Mobile view of a Cal.com SMS reminding a homeowner of a scheduled yard cleanup service.

01

Convert more local searches into booked jobs

Capture demand from searches like landscaping companies near me with fast, frictionless booking. Route visitors to the right service based on property size, zip code, or urgency. Offer instant quotes, deposits, and self serve rescheduling to remove bottlenecks and increase conversions without extra admin work.

02

Reduce no shows and costly idle time

No shows derail your day. Cal.com automates confirmation, multi channel reminders, and day of arrival notices, tailored for lawn care services. Customers receive clear time windows, prep instructions, and updates if weather or crew timing shifts, which keeps routes tight and crews productive.

Bookings dashboard showing lawn and landscape jobs like aeration and overseeding, mowing, and yard cleanup.

03

Scale recurring maintenance with less overhead

Recurring mowing, fertilization, and seasonal cleanups require precision. Automate renewal reminders, service cadence, pre visit checklists, and post service follow ups. Trigger upsell workflows for aeration and overseeding at the right season, boosting revenue while keeping communication consistent and professional.

04

Unify scheduling across sales, office, and crews

Give sales reps, office staff, and field leads the same source of truth. Sync calendars, capacity, and service areas. Assign crews automatically based on skills, equipment, and territory. Integrate to your CRM and invoicing so bookings, notes, and payments stay in sync without manual entry.

Branded reminder template for a lawn service appointment, customizable subject and content for landscaping teams.

Features built for modern lawn and landscape operations

Features built for modern lawn and landscape operations

Open source flexibility, API first control, and powerful integrations let you tailor scheduling to your processes.

Open source flexibility, API first control, and powerful integrations let you tailor scheduling to your processes.

Routing forms and service qualification

Ask address, lawn size, gate codes, photos, and service priority. Route bookings to the right calendar or team based on territory, availability, or equipment needs.

Multi channel reminders and updates

Reduce no shows with email, SMS, and WhatsApp reminders. Send day before prep tips and on the way texts. Brand every message and set precise timing.

Crew assignment and capacity rules

Auto assign jobs to crews based on region, service type, and capacity. Prevent overbooking, protect buffer times, and keep daily routes efficient.

Recurring events and seasonal workflows

Set recurring maintenance plans and seasonal campaigns. Trigger targeted upsells for aeration and overseeding when conditions are ideal in each region.

Self hosting and advanced security

Run Cal.com in your own environment to meet compliance needs. Control data residency, SSO, SCIM, and fine grained permissions across teams and locations.

Developer friendly API and webhooks

Create bookings, update statuses, and trigger webhooks to your CRM, routing, and billing systems. Extend with custom apps and integrate any tool your teams rely on.

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Todas tus herramientas clave sincronizadas con tus reuniones

Cal.com funciona con todas las aplicaciones que ya están en tu flujo, asegurando que todo funcione perfectamente junto.

Todas tus herramientas clave sincronizadas con tus reuniones

Cal.com funciona con todas las aplicaciones que ya están en tu flujo, asegurando que todo funcione perfectamente junto.

Todas tus herramientas clave sincronizadas con tus reuniones

Cal.com funciona con todas las aplicaciones que ya están en tu flujo, asegurando que todo funcione perfectamente junto.

Preguntas frecuentes

Preguntas frecuentes

Estas son algunas de nuestras preguntas más frecuentes.

Estas son algunas de nuestras preguntas más frecuentes.

How do reminders work for residential customers?

You can configure email, SMS, and WhatsApp reminders for quotes, scheduled windows, and on the way notifications. Timing, content, and branding are fully customizable to reduce no shows and last minute cancellations.

Can we take deposits during online booking?

Yes. Add deposits or full prepayments for premium services like yard cleanup service. Cal.com integrates with popular payment providers, and amounts can vary by service or location.

How do we handle weather delays and reschedules?

Update the event or trigger an automation to notify customers, propose new time windows, and reassign crews. Rules prevent double booking and protect buffers while keeping customers informed.

Can we route bookings by service area and crew skills?

Yes. Use routing forms and logic to send bookings to the correct region and auto assign crews based on skills, equipment, or job duration. Capacity rules prevent overloads.

Does Cal.com support recurring maintenance plans?

Yes. Create recurring events for mowing, fertilization, and seasonal work. Automate reminders, confirmations, and post service follow ups to keep schedules tight and customers informed.

Can we self host for enterprise security?

Yes. Cal.com supports self hosting with SSO, SCIM, and role based access. You control data and deployments while keeping the same features available in hosted.

How does Cal.com integrate with our CRM and invoicing?

Use native integrations and webhooks to sync customer records, jobs, and payments. Push bookings to your CRM, update route sheets, and trigger invoices automatically when jobs are completed.

How do reminders work for residential customers?

You can configure email, SMS, and WhatsApp reminders for quotes, scheduled windows, and on the way notifications. Timing, content, and branding are fully customizable to reduce no shows and last minute cancellations.

Can we take deposits during online booking?

Yes. Add deposits or full prepayments for premium services like yard cleanup service. Cal.com integrates with popular payment providers, and amounts can vary by service or location.

How do we handle weather delays and reschedules?

Update the event or trigger an automation to notify customers, propose new time windows, and reassign crews. Rules prevent double booking and protect buffers while keeping customers informed.

Can we route bookings by service area and crew skills?

Yes. Use routing forms and logic to send bookings to the correct region and auto assign crews based on skills, equipment, or job duration. Capacity rules prevent overloads.

Does Cal.com support recurring maintenance plans?

Yes. Create recurring events for mowing, fertilization, and seasonal work. Automate reminders, confirmations, and post service follow ups to keep schedules tight and customers informed.

Can we self host for enterprise security?

Yes. Cal.com supports self hosting with SSO, SCIM, and role based access. You control data and deployments while keeping the same features available in hosted.

How does Cal.com integrate with our CRM and invoicing?

Use native integrations and webhooks to sync customer records, jobs, and payments. Push bookings to your CRM, update route sheets, and trigger invoices automatically when jobs are completed.

How do reminders work for residential customers?

You can configure email, SMS, and WhatsApp reminders for quotes, scheduled windows, and on the way notifications. Timing, content, and branding are fully customizable to reduce no shows and last minute cancellations.

Can we take deposits during online booking?

Yes. Add deposits or full prepayments for premium services like yard cleanup service. Cal.com integrates with popular payment providers, and amounts can vary by service or location.

How do we handle weather delays and reschedules?

Update the event or trigger an automation to notify customers, propose new time windows, and reassign crews. Rules prevent double booking and protect buffers while keeping customers informed.

Can we route bookings by service area and crew skills?

Yes. Use routing forms and logic to send bookings to the correct region and auto assign crews based on skills, equipment, or job duration. Capacity rules prevent overloads.

Does Cal.com support recurring maintenance plans?

Yes. Create recurring events for mowing, fertilization, and seasonal work. Automate reminders, confirmations, and post service follow ups to keep schedules tight and customers informed.

Can we self host for enterprise security?

Yes. Cal.com supports self hosting with SSO, SCIM, and role based access. You control data and deployments while keeping the same features available in hosted.

How does Cal.com integrate with our CRM and invoicing?

Use native integrations and webhooks to sync customer records, jobs, and payments. Push bookings to your CRM, update route sheets, and trigger invoices automatically when jobs are completed.

No te fíes solo de nuestra palabra

Nuestros usuarios son nuestros mejores embajadores. Descubre por qué somos la mejor opción para programar reuniones.

No te fíes solo de nuestra palabra

Nuestros usuarios son nuestros mejores embajadores. Descubre por qué somos la mejor opción para programar reuniones.

No te fíes solo de nuestra palabra

Nuestros usuarios son nuestros mejores embajadores. Descubre por qué somos la mejor opción para programar reuniones.

Confiado por empresas de rápido crecimiento en todo el mundo

Confiado por empresas de rápido crecimiento en todo el mundo

Confiado por empresas de rápido crecimiento en todo el mundo

Get started with smarter scheduling for your lawn and landscape business

Try Cal.com free or book a demo to see workflows tailored to lawn care services. Build routing forms, automate reminders, and connect your CRM without heavy custom development. Scale with our API first, open source platform.