Automate nutrition counseling workflows for modern dietitian practices

Automate nutrition counseling workflows for modern dietitian practices

Streamline booking, reminders, and follow-ups for registered dietitians, online nutritionists, and sports nutrition coaches.

Streamline booking, reminders, and follow-ups for registered dietitians, online nutritionists, and sports nutrition coaches.

Dashboard of setting up an automated workflow for nutrition counseling in Cal.com, sending a 24 hour reminder email with confirmation for a dietitian session.

Confiado por empresas de rápido crecimiento en todo el mundo

Confiado por empresas de rápido crecimiento en todo el mundo

Confiado por empresas de rápido crecimiento en todo el mundo

How it works

How it works

Set up smart booking and patient communication in minutes

Set up smart booking and patient communication in minutes

01

Choose your scheduling flow

Create event types for initial assessments, meal planning consultation, and follow-ups. Route clients by needs and availability, then auto-collect prep details so sessions start focused and productive.

02

Automate reminders and forms

Schedule email, SMS, or WhatsApp reminders with intake questions, consent, and nutrition logs. Reduce no-shows and make every appointment efficient for you and your clients.

03

Trigger post-session next steps

Send recap notes, goals, and next booking links right after the session. Automate outreach for program check-ins, labs, or training plan updates for your sports nutrition coach clients.

Benefits

Benefits

Why nutrition professionals rely on Cal.com for scheduling workflows

Why nutrition professionals rely on Cal.com for scheduling workflows

01

Convert more clients with frictionless booking

Make it easy for people searching for a registered dietitian near me or an online nutritionist to book without back and forth. Offer precise time windows, group classes, and multi-location options. Add routing logic to direct athletes to a sports nutrition coach, or families to a pediatric specialist. Let clients self-book the right session on any device, then receive clear confirmation and instructions. With transparent availability and automated reminders, you eliminate barriers to booking and build trust from the first click.

02

Deliver consistent, high quality sessions

Start every appointment prepared. Use workflows to collect nutrition history, goals, allergies, and food preferences before the visit. For a meal planning consultation, automatically request dietary restrictions, pantry staples, and budget so your recommendations land well. Standardize reminders, prep instructions, and document requests. Cal.com helps you deliver a reliable, professional experience that scales across telehealth, in-person, and hybrid visits.

03

Reduce no-shows and admin load

Automated reminders via email, SMS, and WhatsApp keep clients on track, while reschedule links and time zone handling reduce friction. Intake forms, consent, and payment prompts can be sent automatically. After sessions, follow-up tasks like sending recap notes, recipes, or lab requests are triggered without manual effort. Your calendar stays accurate, your team saves hours weekly, and clients feel supported between visits.

04

Adapt to any practice model

Whether you are a solo online nutritionist, a clinic with multiple registered dietitians, or a sports nutrition coach embedded in a training facility, Cal.com flexes to your workflow. Use our API-first platform for custom intake, EHR integrations, or group programs. Self-host if you require maximum data control. Build routing forms that map client goals to the right practitioner and package. Cal.com helps you grow programs while maintaining a personal, human touch.

Image of a branded email template for a nutrition counseling reminder, customized with practice name and session date.

Features

Features

Developer friendly, fully customizable scheduling infrastructure

Developer friendly, fully customizable scheduling infrastructure

Routing forms and conditional logic

Qualify clients by goals, nutrition needs, and location. Route athletes to a sports nutrition coach, families to pediatric dietitians, or clients to telehealth vs in-person based on responses.

Multi-channel reminders

Reduce no-shows with automated email, SMS, and WhatsApp reminders. Customize copy and timing for initial assessments, follow-ups, and meal planning consultation sessions.

Reusable intake and consent

Collect nutrition history, allergies, and consent before sessions. Reuse templates across event types, and prefill data for returning clients to speed up booking and reduce errors.

Group sessions and programs

Offer classes on label reading, meal prep, or team nutrition briefings. Manage waitlists, reminders, and post-session materials automatically for cohorts or recurring programs.

Calendar and availability controls

Sync multiple calendars, set buffers, and protect focus time. Offer different durations for assessments vs check-ins, and handle time zones for remote clients.

API and webhooks

Extend Cal.com with custom logic. Trigger EHR updates, send resources, or notify coaching apps after bookings. Self-host for maximum control over data and integrations.

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Todas tus herramientas clave sincronizadas con tus reuniones

Cal.com funciona con todas las aplicaciones que ya están en tu flujo, asegurando que todo funcione perfectamente junto.

Todas tus herramientas clave sincronizadas con tus reuniones

Cal.com funciona con todas las aplicaciones que ya están en tu flujo, asegurando que todo funcione perfectamente junto.

Todas tus herramientas clave sincronizadas con tus reuniones

Cal.com funciona con todas las aplicaciones que ya están en tu flujo, asegurando que todo funcione perfectamente junto.

Preguntas frecuentes

Preguntas frecuentes

Estas son algunas de nuestras preguntas más frecuentes.

Estas son algunas de nuestras preguntas más frecuentes.

How do Cal.com workflows help a nutrition practice handle no-shows?

You can set multi-channel reminders, require confirmations, and include quick reschedule links. Buffers and cutoff times reduce last minute cancellations, keeping your day predictable and client friendly.

Can I collect intake details before the first appointment?

Yes. Create pre-visit forms for goals, medical history, allergies, and food preferences. Workflows send the form automatically after booking and can require completion before confirming.

Does Cal.com support telehealth and in-person scheduling together?

Yes. Offer both options within the same event type or separate types. Routing forms can direct clients to telehealth or office visits based on location and preferences.

How can a sports nutrition coach use this?

Create athlete specific event types, request training logs before sessions, and send automated follow-ups with fueling plans. Route athletes to the right specialist based on sport or season.

Can teams of registered dietitians share availability?

Yes. Use round-robin or collective scheduling, assign specialties, and route clients to the best fit. Shared workflows standardize reminders, intake, and follow-ups across the team.

Is self-hosting available for clinics with strict data requirements?

Yes. Cal.com can be self-hosted, giving you control over infrastructure and data. You can also use the API to integrate with existing practice systems and workflows.

Can I automate post-session materials and next steps?

Yes. Trigger recap emails, resources, meal plans, lab requests, and next booking links after each session. Timing and content are fully customizable per event type.

How do Cal.com workflows help a nutrition practice handle no-shows?

You can set multi-channel reminders, require confirmations, and include quick reschedule links. Buffers and cutoff times reduce last minute cancellations, keeping your day predictable and client friendly.

Can I collect intake details before the first appointment?

Yes. Create pre-visit forms for goals, medical history, allergies, and food preferences. Workflows send the form automatically after booking and can require completion before confirming.

Does Cal.com support telehealth and in-person scheduling together?

Yes. Offer both options within the same event type or separate types. Routing forms can direct clients to telehealth or office visits based on location and preferences.

How can a sports nutrition coach use this?

Create athlete specific event types, request training logs before sessions, and send automated follow-ups with fueling plans. Route athletes to the right specialist based on sport or season.

Can teams of registered dietitians share availability?

Yes. Use round-robin or collective scheduling, assign specialties, and route clients to the best fit. Shared workflows standardize reminders, intake, and follow-ups across the team.

Is self-hosting available for clinics with strict data requirements?

Yes. Cal.com can be self-hosted, giving you control over infrastructure and data. You can also use the API to integrate with existing practice systems and workflows.

Can I automate post-session materials and next steps?

Yes. Trigger recap emails, resources, meal plans, lab requests, and next booking links after each session. Timing and content are fully customizable per event type.

How do Cal.com workflows help a nutrition practice handle no-shows?

You can set multi-channel reminders, require confirmations, and include quick reschedule links. Buffers and cutoff times reduce last minute cancellations, keeping your day predictable and client friendly.

Can I collect intake details before the first appointment?

Yes. Create pre-visit forms for goals, medical history, allergies, and food preferences. Workflows send the form automatically after booking and can require completion before confirming.

Does Cal.com support telehealth and in-person scheduling together?

Yes. Offer both options within the same event type or separate types. Routing forms can direct clients to telehealth or office visits based on location and preferences.

How can a sports nutrition coach use this?

Create athlete specific event types, request training logs before sessions, and send automated follow-ups with fueling plans. Route athletes to the right specialist based on sport or season.

Can teams of registered dietitians share availability?

Yes. Use round-robin or collective scheduling, assign specialties, and route clients to the best fit. Shared workflows standardize reminders, intake, and follow-ups across the team.

Is self-hosting available for clinics with strict data requirements?

Yes. Cal.com can be self-hosted, giving you control over infrastructure and data. You can also use the API to integrate with existing practice systems and workflows.

Can I automate post-session materials and next steps?

Yes. Trigger recap emails, resources, meal plans, lab requests, and next booking links after each session. Timing and content are fully customizable per event type.

No te fíes solo de nuestra palabra

Nuestros usuarios son nuestros mejores embajadores. Descubre por qué somos la mejor opción para programar reuniones.

No te fíes solo de nuestra palabra

Nuestros usuarios son nuestros mejores embajadores. Descubre por qué somos la mejor opción para programar reuniones.

No te fíes solo de nuestra palabra

Nuestros usuarios son nuestros mejores embajadores. Descubre por qué somos la mejor opción para programar reuniones.

Confiado por empresas de rápido crecimiento en todo el mundo

Confiado por empresas de rápido crecimiento en todo el mundo

Confiado por empresas de rápido crecimiento en todo el mundo

Ready to modernize your nutrition scheduling

Start with a template for nutrition counseling and customize routing, reminders, intake, and follow-ups. Launch a client friendly experience in minutes, then refine with our API and integrations as you grow.