Workflows for florists/caterers

Workflows for florists and caterers that automate bookings

Automate consultations, tastings, and event prep so you can focus on designing menus and flowers, not chasing confirmations or reminders.

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Workflow/Florists/caterers reminder workflowSave

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Sender name

Cal.com

Message template

Reminder

Con la confianza de empresas de rápido crecimiento de todo el mundo

How it works

Fast to set up, flexible to customize, and reliable at scale

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01

Create bookable scheduling links

Publish bookable links for wedding florist consultation, tasting appointment catering, and delivery or setup windows. Add buffers, capacity limits, and required questions to collect menu preferences and flower styles.

02

Automate reminders and tasks

Schedule emails, SMS or WhatsApp reminders, plus post-booking tasks like internal Slack alerts or CRM updates. Reduce no-shows and keep your production, kitchen, and delivery teams aligned.

03

Streamline payments and follow-ups

Collect deposits, require full payment, or capture a card on file. Send follow-ups for contracts, final counts, and seasonal flower arrangements updates, all tracked in a single workflow.

Benefits for florists and caterers

Less back-and-forth, more booked and prepared events

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Meeting reminder

now

Hi, this is a reminder that your florists/caterers meeting with Alex is in 30 mins

…

01

Eliminate no-shows and late changes

Automated email, SMS, and WhatsApp reminders reduce missed appointments for consults, tastings, site visits, and delivery windows. Add buffers, lock cutoff times, and route last-minute changes to the right teammate, so your prep and staffing stay on schedule.

Bookings

Today

Tue, 13 May9:00am - 9:30amFlorists/caterers kickoff | Q2
Tue, 13 May10:30am - 11:00amFlorists/caterers team standup

This week

Tue, 14 May10:30am - 11:00amFlorists/caterers review
Tue, 14 May1:00pm - 1:30pmClient follow-up

02

Gather perfect briefs every time

Use intake forms to collect guest counts, dietary needs, venue details, and flower preferences. Customize questions to map your event catering packages and seasonal flower arrangements catalog. Responses sync to bookings, so your team has everything they need on one screen.

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Message template

Reminder

03

Orchestrate production and delivery

Trigger internal tasks when a tasting is booked or a proposal is accepted. Notify design, procurement, and kitchen teams in Slack, create tickets, and send timeline updates. With Cal.com’s API-first architecture and webhooks, your calendar becomes an operational command center.
Email subjectAdd variable

Reminder: Are you still attending the meeting on {EVENT_DATE}

Normal BIlink

Hi {ATTENDEE},

Please confirm if you're still planning to attend by clicking the button below:

{CONFIRM_ATTENDANCE}

This reminder was triggered by a Workflow in Cal.

04

Ofrece una experiencia coherente y profesional

Una comunicación clara y con tu marca hace que cada reserva resulte fiable y profesional para tus clientes, equipos y asistentes.

Features built for event-driven teams

Open, API-first scheduling that adapts to your workflows

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Multi-channel reminders

Send branded reminders by email, SMS, and WhatsApp. Configure timing for consults, tastings, and delivery windows to cut no-shows and missed handoffs.

Custom intake and routing

Ask tailored questions, auto-route bookings to the right designer, chef, or venue lead based on package, date, or capacity.

Group and collective scheduling

Schedule multi-person tastings or venue walk-throughs. Ensure the chef, florist, and sales rep are all available before showing times.

Payments and deposits

Collect deposits at booking or require full payment. Support refunds, no-show fees, and automated receipts for clean bookkeeping.

Integrations and webhooks

Connect to Slack, CRMs, and internal tools. Use webhooks and our API to sync orders, proposals, and production timelines.

Open-source and self-hosting

Deploy in the cloud or self-host for compliance. Customize deeply with open-source flexibility and enterprise-grade controls.

Mira cómo los flujos de trabajo mantienen tu programación bajo control

Descubre cómo los Flujos de trabajo de Cal.com simplifican la programación, automatizan recordatorios y hacen que tus reuniones vayan como la seda. Mira ejemplos reales de cómo los equipos usan flujos de trabajo para reducir ausencias y ahorrar tiempo.

Todas tus herramientas clave sincronizadas con tus reuniones

Conecta con Slack, Salesforce y más de 100 herramientas. Las reservas aparecen donde tu equipo ya trabaja.

Empieza Explorar aplicaciones
Google CalendarOutlook CalendarApple CalendarZoom VideoGoogle MeetSalesforceHubSpot CRMSlackStripeZapierDatabuddyCal.com
Google CalendarOutlook CalendarApple CalendarZoom VideoGoogle MeetSalesforceHubSpot CRMSlackStripeZapierDatabuddyCal.com
  • Google CalendarComprueba todos los calendarios en busca de conflictos y añade la reserva.
  • Zoom VideoDa a cada reserva su propio enlace de reunión.
  • SalesforceRegistra la reunión en el contacto y la enruta al propietario.
  • HubSpot CRMAñade reservas a contactos y oportunidades.
  • SlackAvisa al equipo en cuanto se reserva una reunión.
  • StripeCobra cuando se reserva el hueco.
  • FramerPone tu página de reserva en un sitio Framer.
  • ElevenLabsDa a los agentes de voz una voz de IA realista.
  • LinearMarca tu estado como fuera de la oficina desde tu calendario.
  • Meta PixelMide reservas de tus campañas de anuncios en Meta.
  • UmamiCuenta visitas a tu página de reserva, de forma privada.
  • WhatsAppSe reúne con tus invitados en un chat o videollamada de WhatsApp.

Preguntas frecuentes

Estas son algunas de nuestras preguntas más frecuentes.

Haz una pregunta

No te fíes solo de nuestra palabra

Nuestros usuarios son nuestros mejores embajadores. Descubre por qué somos la opción preferida para programar reuniones.

  • Thrilled with this scheduling app—it's a game-changer. The intuitive interface and advanced features streamline my time management. The standout, however, is the incredible support team—swift, expert responses to every query. A perfect combo for seamless scheduling and top-notch customer service. P.s. Way better than Calendly
    Mickeyen Trustpilot
  • Without a doubt the best calendar/scheduling application I have ever used. It has all of the advanced features I need while also being insanely intuitive and straightforward for both end-users and booking recipients. Love it!!
    davidvkimballen Trustpilot
  • more elegant than Calendly, more open than Savvycal, cal.com works and it feels just right.
    flo merianen Product Hunt
  • Amazing. I've been sharing it with everyone I know. It's helped me create more events spontaneously, because of how smooth it is compared to Calendly and Harmonizely.
    Benen Product Hunt
  • I just migrated from calendly to cal.com I'm liking it so far. I wasn't particularly displeased with calendly. It's fine. But I like that cal is OSS and my sub to calendly was coming up for renewal so I thought I'd check it out. Looks good.
    Kent C. Dodds 🌌@kentcdodds en X
  • (finally) made the move to @calcom after I couldn't find how to edit events in the calendly dashboard and I must say - dash is 10/10 Bravo @peer_rich and team (I should have moved over years ago!) OSS fam
    Ant Wilson@AntWilson en X
  • This platform's open-source nature and flexible licensing are a developer's dream. Self-hosting and white-labeling empower personalization and seamless integration.
    Ahmed Elnaggaren Product Hunt
  • Very easy to set up and start. Connected with my Google calendar without any problem. Connecting with Microsoft gives me an error. But other than that the user interface is very good.
    Pankaj Dixiten Product Hunt
  • 2 days of using @calcom is enough to never look back at calendly
    Anuvesh Singh@singh_anuvesh en X
  • One of the best tools for scheduling and my favorite after so many other options tried.
    Denisen Product Hunt
  • for the love of me, why do people still use Calendly? Just today I have seen products reference Calendly while they know of @calcom It's a no brainer for me to use , their brand is amazing, cool team + they even have more compelling features 🤷
    Rotimi Best@rotimi_best en X
  • Just gave it a go and it's definitely the easiest meeting I've ever scheduled! No context switching, no distractions, and works even better on mobile too.
    Aria Minaeien Product Hunt

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Start automating bookings for tastings and consultations

Try Cal.com free or request a demo to see how workflows reduce no-shows, collect better requirements, and keep teams in sync from first inquiry to event day. Turn more consults into signed events with less effort.

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