How can Cal.com improve our event planning workflow?

Cal.com automates scheduling, reminders, and communication, making event project management more efficient for agencies.

Does Cal.com support corporate event management?

Yes, Cal.com is built for scalability and can handle the complexity of corporate event management.

Can we create a custom event production checklist?

You can automate steps and communications in your checklist by setting up workflows with Cal.com.

How does Cal.com handle client and vendor reminders?

Automated multi-channel notifications keep all stakeholders updated throughout the planning process.

Can we customize messages for different types of events?

Yes, Cal.com lets you create and brand communication templates for every scheduling link.

Is Cal.com suitable for agencies needing strict data control?

Absolutely. Cal.com offers self-hosting, ensuring your data stays secure and private.

Can our event agency integrate Cal.com with other tools?

Cal.com’s API allows seamless integration with your existing event management software.

Workflows for event agencies

Automate event workflows for agencies

Streamline event planning and coordination with Cal.com.

Começa

Workflow/Event agencies reminder workflowSave

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Sender name

Cal.com

Message template

Reminder

Com a confiança de empresas de crescimento rápido em todo o mundo

How it works for event agencies

Simplify event project management and automate reminders.

Começa

Set up automated event planning workflows

Choose triggers like booking confirmations to automate tasks across your event production checklist.

Send reminders and updates

Automatically notify clients, vendors, and staff for each stage of your event planning workflow.

Customize communication templates

Ensure every message fits your brand and scheduling link.

Key benefits for event agencies

Why Cal.com is a smart fit for event agencies.

Começa

Meeting reminder

now

Hi, this is a reminder that your event agencies meeting with Alex is in 30 mins

…

Save time on coordination

Automate repetitive scheduling and reminders for your team and clients.

Bookings

Today

Tue, 13 May9:00am - 9:30amEvent agencies kickoff | Q2

Tue, 13 May10:30am - 11:00amEvent agencies team standup

This week

Tue, 14 May10:30am - 11:00amEvent agencies review

Tue, 14 May1:00pm - 1:30pmClient follow-up

Reduce errors in event management

Automated workflows help avoid missed details in your event production checklist.

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Message template

Reminder

Deliver a better client experience

Keep everyone informed and reduce manual follow-up.

Email subjectAdd variable

Are you joining the event agencies session on {EVENT_DATE}

Normal BIlink

Hi {ATTENDEE},

Please confirm if you're still planning to attend by clicking the button below:

{CONFIRM_ATTENDANCE}

This reminder was triggered by a Workflow in Cal.

Flexible for any event size

Adapt workflows for small meetings or large corporate event management.

Features for event agencies

Powerful features to boost your agency’s event planning workflow.

Começa

Automated reminders

Never miss sending a notification or update to your team or clients.

Custom event triggers

Start workflows based on bookings, changes, or key event milestones.

Branded communication

Personalize messages to reflect your agency’s brand and event details.

Multi-channel notifications

Send reminders by email, SMS, or WhatsApp to reach everyone.

Self-hosting option

Host Cal.com on your own servers for added control.

API-first design

Integrate with your tools for custom event project management solutions.

Vê como os fluxos de trabalho mantêm o teu agendamento no rumo certo

Vê como os Fluxos de trabalho do Cal.com simplificam o agendamento, automatizam lembretes e mantêm as tuas reuniões a correr sem problemas. Vê exemplos reais de como as equipas usam fluxos de trabalho para reduzir faltas de comparência e poupar tempo.

Todas as tuas ferramentas essenciais sincronizadas com as tuas reuniões

Liga ao Slack, Salesforce e mais de 100 outras. As reservas aparecem onde a tua equipa já trabalha.

Começa

Google CalendarVerifica conflitos em todos os calendários e adiciona o agendamento.
Zoom VideoDá a cada agendamento o seu link de reunião.
SalesforceRegista a reunião no contacto e encaminha para o responsável.
HubSpot CRMAdiciona reservas a contactos e negócios.
SlackAvisa a equipa assim que uma reunião é agendada.
StripeCobra quando o horário é reservado.
FramerColoca a tua página de agendamento num site Framer.
ElevenLabsDá aos agentes de voz uma voz de IA realista.
LinearDefine o teu estado como fora do escritório a partir do teu calendário.
Meta PixelMede reservas das tuas campanhas de anúncios Meta.
UmamiConta visitas à tua página de agendamento, em privado.
WhatsAppRecebe os teus convidados num chat ou videochamada WhatsApp.

Perguntas frequentes

Estas são algumas das perguntas que nos fazem com mais frequência.

Não acredites só na nossa palavra

Os nossos utilizadores são os nossos melhores embaixadores. Descobre porque somos a principal escolha para agendar reuniões.

Thrilled with this scheduling app—it's a game-changer. The intuitive interface and advanced features streamline my time management. The standout, however, is the incredible support team—swift, expert responses to every query. A perfect combo for seamless scheduling and top-notch customer service. P.s. Way better than Calendly
Mickeyem Trustpilot
Without a doubt the best calendar/scheduling application I have ever used. It has all of the advanced features I need while also being insanely intuitive and straightforward for both end-users and booking recipients. Love it!!
davidvkimballem Trustpilot
more elegant than Calendly, more open than Savvycal, cal.com works and it feels just right.
flo merianem Product Hunt
Amazing. I've been sharing it with everyone I know. It's helped me create more events spontaneously, because of how smooth it is compared to Calendly and Harmonizely.
Benem Product Hunt

I just migrated from calendly to cal.com I'm liking it so far. I wasn't particularly displeased with calendly. It's fine. But I like that cal is OSS and my sub to calendly was coming up for renewal so I thought I'd check it out. Looks good.
Kent C. Dodds 🌌@kentcdodds em X
(finally) made the move to @calcom after I couldn't find how to edit events in the calendly dashboard and I must say - dash is 10/10 Bravo @peer_rich and team (I should have moved over years ago!) OSS fam
Ant Wilson@AntWilson em X
This platform's open-source nature and flexible licensing are a developer's dream. Self-hosting and white-labeling empower personalization and seamless integration.
Ahmed Elnaggarem Product Hunt
Very easy to set up and start. Connected with my Google calendar without any problem. Connecting with Microsoft gives me an error. But other than that the user interface is very good.
Pankaj Dixitem Product Hunt

2 days of using @calcom is enough to never look back at calendly
Anuvesh Singh@singh_anuvesh em X
One of the best tools for scheduling and my favorite after so many other options tried.
Denisem Product Hunt
for the love of me, why do people still use Calendly? Just today I have seen products reference Calendly while they know of @calcom It's a no brainer for me to use , their brand is amazing, cool team + they even have more compelling features 🤷
Rotimi Best@rotimi_best em X
Just gave it a go and it's definitely the easiest meeting I've ever scheduled! No context switching, no distractions, and works even better on mobile too.
Aria Minaeiem Product Hunt

Trusted by fast-growing companies around the world

Get started with event agency workflows

Try Cal.com or book a demo to see how automated workflows upgrade your event agency services.

Começa agora Fala com vendas