Automate venue scheduling, tours, and follow-ups with Cal.com workflows
Automate venue scheduling, tours, and follow-ups with Cal.com workflows
Streamline your venue booking process from inquiry to contract. Automate tours, holds, reminders, and post-event follow-ups with flexible, API-first scheduling built for event venues.
Streamline your venue booking process from inquiry to contract. Automate tours, holds, reminders, and post-event follow-ups with flexible, API-first scheduling built for event venues.
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
How workflows for event venues work
How workflows for event venues work
Connect your calendars, build routing and automation, then let Cal.com handle the rest across discovery calls, venue tours, holds, and final walk-throughs.
Connect your calendars, build routing and automation, then let Cal.com handle the rest across discovery calls, venue tours, holds, and final walk-throughs.
01
Capture leads and route bookings
Embed Cal.com on your website or listings to capture inquiries, qualify them with custom questions, and auto-route prospects to the right sales manager or coordinator. Use round robin, location rules, or capacity routing to keep calendars full and response times fast. Learn more at https://cal.com/apps.
02
Standardize venue tours and walkthroughs
Attach your venue tour script, event floor plan templates, and required documents to each event type. Automatically send prep emails and SMS so couples and planners arrive ready. Store preferences and notes in Cal.com or pass them to your CRM via webhooks.
03
Automate reminders, holds, and follow-ups
Reduce no-shows with timed email, SMS, and WhatsApp reminders. Block soft holds after a tour, trigger contract links, and send post-tour follow-ups. Everything can be managed in the dashboard or via the API at https://cal.com/docs.
Benefits for venue owners, managers, and sales teams
Benefits for venue owners, managers, and sales teams
Turn interest into confirmed bookings with consistent communication, fewer manual tasks, and better data across your pipeline.
Turn interest into confirmed bookings with consistent communication, fewer manual tasks, and better data across your pipeline.
01
Fewer no-shows and faster conversions
Automated confirmations and reminders keep prospects engaged. Smart follow-ups after tours increase booking velocity and reduce drop-off.
02
Consistent, professional client experience
Every inquiry receives the right information at the right time. Share your event venue checklist, parking details, and tour expectations upfront for a polished experience.
03
Centralize team scheduling and availability
Coordinate sales tours, AV walkthroughs, bar tastings, and staff meetings in one place. Round robin and pooled availability prevent double booking and calendar chaos.
04
Built for scale, secure for enterprise
Open-source, API-first, and SOC 2 compliant. Self-host if needed. Integrate with your CRM, payments, and communication tools to scale across locations. See https://cal.com/enterprise and https://cal.com/open-source.
Features built for venue operations
Features built for venue operations
Flexible tools that map to real venue workflows, from initial inquiry to event wrap-up and review requests.
Flexible tools that map to real venue workflows, from initial inquiry to event wrap-up and review requests.
Routing forms for qualification
Ask budget, headcount, date, and event type, then route to the right salesperson or calendar. Send to private links for preferred planners.
Multi-channel reminders
Email, SMS, and WhatsApp reminders reduce no-shows for tours, tastings, and walkthroughs. Customize timing and content.
Hold windows and buffer logic
Automatically add holds after a tour and insert buffers for room flips, loading, or security checks between appointments.
Attachments and prep kits
Include your venue tour script, policies, vendor list, and event floor plan templates in confirmations so clients arrive prepared.
CRM and payments integrations
Connect to tools via https://cal.com/apps. Sync lead data, trigger proposals, or collect deposits after a tour.
Self-hosting and robust API
Deploy on your infrastructure and manage workflows programmatically. Explore docs at https://cal.com/docs and support at https://help.cal.com/.
See how workflows keep your scheduling on track
See how workflows keep your scheduling on track
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
Frequently asked questions
Frequently asked questions
These are some of our most frequently asked questions.
These are some of our most frequently asked questions.
Can Cal.com handle multiple spaces and calendars across one venue?
Yes. Create event types for each space, pool availability across team members, and add location-specific rules. You can also route by capacity, date, or space type.
How do reminders help our venue booking process?
Configure confirmations and reminders by channel and timing. Clients receive clear next steps, which reduces no-shows and shortens the time from tour to contract.
Can we include our event venue checklist and floor plans in confirmations?
Yes. Add attachments and links to your event venue checklist and event floor plan templates so clients arrive prepared and aligned.
Do you support custom questions for wedding venue marketing campaigns?
Yes. Use custom intake fields to tailor forms for weddings, corporate, or social events. Segment leads and pass responses to your CRM via webhooks or apps.
Can we standardize our venue tour script for every salesperson?
Yes. Attach your venue tour script and talking points to the event type. Use workflows to send prep materials to the client and internal notes to your team.
Is self-hosting available for venues with strict compliance needs?
Yes. Cal.com supports self-hosting, SSO, role-based access, and audit logs. See https://cal.com/enterprise and our repository via https://cal.com/open-source.
How do we track performance across teams and locations?
Use booking analytics, conversion tracking, and CRM integrations. Build custom dashboards with the API at https://cal.com/docs and find help at https://help.cal.com/.
Can Cal.com handle multiple spaces and calendars across one venue?
Yes. Create event types for each space, pool availability across team members, and add location-specific rules. You can also route by capacity, date, or space type.
How do reminders help our venue booking process?
Configure confirmations and reminders by channel and timing. Clients receive clear next steps, which reduces no-shows and shortens the time from tour to contract.
Can we include our event venue checklist and floor plans in confirmations?
Yes. Add attachments and links to your event venue checklist and event floor plan templates so clients arrive prepared and aligned.
Do you support custom questions for wedding venue marketing campaigns?
Yes. Use custom intake fields to tailor forms for weddings, corporate, or social events. Segment leads and pass responses to your CRM via webhooks or apps.
Can we standardize our venue tour script for every salesperson?
Yes. Attach your venue tour script and talking points to the event type. Use workflows to send prep materials to the client and internal notes to your team.
Is self-hosting available for venues with strict compliance needs?
Yes. Cal.com supports self-hosting, SSO, role-based access, and audit logs. See https://cal.com/enterprise and our repository via https://cal.com/open-source.
How do we track performance across teams and locations?
Use booking analytics, conversion tracking, and CRM integrations. Build custom dashboards with the API at https://cal.com/docs and find help at https://help.cal.com/.
Can Cal.com handle multiple spaces and calendars across one venue?
Yes. Create event types for each space, pool availability across team members, and add location-specific rules. You can also route by capacity, date, or space type.
How do reminders help our venue booking process?
Configure confirmations and reminders by channel and timing. Clients receive clear next steps, which reduces no-shows and shortens the time from tour to contract.
Can we include our event venue checklist and floor plans in confirmations?
Yes. Add attachments and links to your event venue checklist and event floor plan templates so clients arrive prepared and aligned.
Do you support custom questions for wedding venue marketing campaigns?
Yes. Use custom intake fields to tailor forms for weddings, corporate, or social events. Segment leads and pass responses to your CRM via webhooks or apps.
Can we standardize our venue tour script for every salesperson?
Yes. Attach your venue tour script and talking points to the event type. Use workflows to send prep materials to the client and internal notes to your team.
Is self-hosting available for venues with strict compliance needs?
Yes. Cal.com supports self-hosting, SSO, role-based access, and audit logs. See https://cal.com/enterprise and our repository via https://cal.com/open-source.
How do we track performance across teams and locations?
Use booking analytics, conversion tracking, and CRM integrations. Build custom dashboards with the API at https://cal.com/docs and find help at https://help.cal.com/.
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Start automating your venue scheduling today
Create your free account at https://cal.com/, explore integrations at https://cal.com/apps, or contact sales at https://cal.com/enterprise for multi-venue deployments. If you prefer, book a live demo to see workflows, routing, and reminders tailored to your spaces. Simplify your venue booking process, standardize tours, and convert more events with less manual work.
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources