Automate scheduling and client care for mental health teams
Automate scheduling and client care for mental health teams
Set up intake, reminders, and follow ups that support clinical workflows, reduce no shows, and protect client privacy with flexible scheduling automation.
Set up intake, reminders, and follow ups that support clinical workflows, reduce no shows, and protect client privacy with flexible scheduling automation.
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
How Cal.com workflows support mental health scheduling
How Cal.com workflows support mental health scheduling
Create a reliable scheduling system that respects clinical time, client privacy, and hybrid care needs.
Create a reliable scheduling system that respects clinical time, client privacy, and hybrid care needs.
01
Configure your client journey
Map your therapist intake process from referral to first session. Use routing forms to collect consent, insurance status, and service needs, then auto route clients to the right clinician or group. Set time buffers for note taking and clinical supervision. Connect video links for teletherapy best practices.
02
Set intelligent reminders and follow ups
Reduce therapy no-shows with multi channel reminders by email, SMS, or WhatsApp. Configure timing for 48 hours and same day reminders, send prep instructions, and provide reschedule links that protect your calendar rules. After the session, trigger follow ups, resource links, or payment reminders.
03
Integrate with your stack and scale securely
Connect calendars, EMR or EHR systems, and communication tools via API and webhooks. Self host for full control or use our hosted platform with enterprise security. Manage privacy policies and access control for therapists, supervisors, and admins across your mental health practice.
Benefits for mental health practices and clinics
Benefits for mental health practices and clinics
Improve client outcomes and operational reliability with automation designed for behavioral health needs.
Improve client outcomes and operational reliability with automation designed for behavioral health needs.
01
Cut no shows and late cancellations
Use automated reminders, confirmations, and waitlist workflows to reduce therapy no-shows. Offer secure rescheduling that keeps high value clinical time filled while respecting boundaries and cancellation policies.
02
Streamline the therapist intake process
Collect the right information at the right time. Route new clients to appropriate services, specialties, and availability. Reduce back and forth with smart scheduling rules that reflect clinical realities.
03
Deliver consistent teletherapy experiences
Standardize links, instructions, and consent reminders for virtual sessions. Follow teletherapy best practices with pre visit tech checks, secure links, and clear contingency messaging if connectivity fails.
04
Protect privacy with flexible deployment
Choose hosted or self hosted. Cal.com provides an open source platform with granular permissions, audit trails, and enterprise features to support HIPAA ready deployments and HIPAA compliant communication tools within your chosen stack.
Features built for behavioral health operations
Features built for behavioral health operations
Everything you need to run a modern, privacy conscious scheduling system at scale.
Everything you need to run a modern, privacy conscious scheduling system at scale.
Routing forms for triage and matching
Collect intake details then auto route clients to clinicians by specialty, insurance, or availability. Learn more: https://cal.com/routing-forms
Multi channel reminders and confirmations
Send email, SMS, or WhatsApp reminders, confirmations, and follow ups with Cal.com Workflows: https://cal.com/workflows
Buffer times and calendar safeguards
Protect documentation time, supervision, and breaks with pre and post event buffers. Prevent double booking across calendars.
Video and app integrations
Auto create secure meeting links with Zoom or Google Meet, and connect apps from our marketplace: https://cal.com/apps
Open source, API first, and self hosting
Customize deeply using our API and webhooks. Deploy self hosted for maximum control. Docs: https://docs.cal.com and open source: https://cal.com/open-source
Enterprise security and controls
Role based access, SSO, audit logs, and BAAs available for qualified plans. Security overview: https://cal.com/security
See how workflows keep your scheduling on track
See how workflows keep your scheduling on track
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
Frequently asked questions
Frequently asked questions
These are some of our most frequently asked questions.
These are some of our most frequently asked questions.
Can Cal.com help reduce therapy no-shows without adding admin work?
Yes. Use workflows to send timed reminders, confirmations, and waitlist offers. Clients can reschedule within your rules, which helps reduce therapy no-shows while protecting clinician time.
How do I set up a therapist intake process with routing and consent?
Use routing forms to collect essentials like consent acknowledgment, insurance, and clinical need. Based on responses, Cal.com can auto route the client to the right clinician or service. See routing forms: https://cal.com/routing-forms
Is Cal.com appropriate for HIPAA related workflows?
Many customers run HIPAA related scheduling on Cal.com using self hosting, strict access controls, and enterprise features. BAAs are available on eligible plans. Review options with your compliance team. Details: https://cal.com/security
Can I standardize teletherapy best practices across my team?
Yes. Create templates for virtual session instructions, technology checks, and contingency steps. Auto generate secure video links and send pre session reminders for a consistent client experience.
Does Cal.com integrate with our EMR or EHR?
Cal.com offers APIs and webhooks to connect with EMR or EHR systems. You can sync scheduling data, trigger automations, or route events into your records. Start with docs: https://docs.cal.com
How flexible is scheduling across group practices and supervision?
Set team wide or clinician specific availability, buffers, and permissions. Support group sessions, shared calendars, and supervision blocks without risking overbooking.
Can we self host for maximum data control?
Yes. Cal.com is open source and supports self hosting. You can control infrastructure, data residency, and upgrades. Learn more: https://cal.com/open-source
Can Cal.com help reduce therapy no-shows without adding admin work?
Yes. Use workflows to send timed reminders, confirmations, and waitlist offers. Clients can reschedule within your rules, which helps reduce therapy no-shows while protecting clinician time.
How do I set up a therapist intake process with routing and consent?
Use routing forms to collect essentials like consent acknowledgment, insurance, and clinical need. Based on responses, Cal.com can auto route the client to the right clinician or service. See routing forms: https://cal.com/routing-forms
Is Cal.com appropriate for HIPAA related workflows?
Many customers run HIPAA related scheduling on Cal.com using self hosting, strict access controls, and enterprise features. BAAs are available on eligible plans. Review options with your compliance team. Details: https://cal.com/security
Can I standardize teletherapy best practices across my team?
Yes. Create templates for virtual session instructions, technology checks, and contingency steps. Auto generate secure video links and send pre session reminders for a consistent client experience.
Does Cal.com integrate with our EMR or EHR?
Cal.com offers APIs and webhooks to connect with EMR or EHR systems. You can sync scheduling data, trigger automations, or route events into your records. Start with docs: https://docs.cal.com
How flexible is scheduling across group practices and supervision?
Set team wide or clinician specific availability, buffers, and permissions. Support group sessions, shared calendars, and supervision blocks without risking overbooking.
Can we self host for maximum data control?
Yes. Cal.com is open source and supports self hosting. You can control infrastructure, data residency, and upgrades. Learn more: https://cal.com/open-source
Can Cal.com help reduce therapy no-shows without adding admin work?
Yes. Use workflows to send timed reminders, confirmations, and waitlist offers. Clients can reschedule within your rules, which helps reduce therapy no-shows while protecting clinician time.
How do I set up a therapist intake process with routing and consent?
Use routing forms to collect essentials like consent acknowledgment, insurance, and clinical need. Based on responses, Cal.com can auto route the client to the right clinician or service. See routing forms: https://cal.com/routing-forms
Is Cal.com appropriate for HIPAA related workflows?
Many customers run HIPAA related scheduling on Cal.com using self hosting, strict access controls, and enterprise features. BAAs are available on eligible plans. Review options with your compliance team. Details: https://cal.com/security
Can I standardize teletherapy best practices across my team?
Yes. Create templates for virtual session instructions, technology checks, and contingency steps. Auto generate secure video links and send pre session reminders for a consistent client experience.
Does Cal.com integrate with our EMR or EHR?
Cal.com offers APIs and webhooks to connect with EMR or EHR systems. You can sync scheduling data, trigger automations, or route events into your records. Start with docs: https://docs.cal.com
How flexible is scheduling across group practices and supervision?
Set team wide or clinician specific availability, buffers, and permissions. Support group sessions, shared calendars, and supervision blocks without risking overbooking.
Can we self host for maximum data control?
Yes. Cal.com is open source and supports self hosting. You can control infrastructure, data residency, and upgrades. Learn more: https://cal.com/open-source
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Get started with Cal.com workflows for mental health
Automate scheduling, protect privacy, and improve client outcomes. Start for free, book a demo, or explore our docs to see how Cal.com fits your practice.
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources