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Automate client scheduling and follow-ups for personal trainers
Automate client scheduling and follow-ups for personal trainers
Cut no-shows, standardize intake, and scale your coaching with automated, flexible workflows.
Cut no-shows, standardize intake, and scale your coaching with automated, flexible workflows.
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
How Cal.com workflows power a modern fitness business
How Cal.com workflows power a modern fitness business
Connect your tools, set rules, and let automation handle the admin. Cal.com orchestrates bookings, reminders, intake, and follow-ups so you can focus on client results. Learn more in the docs at https://cal.com/docs.
Connect your tools, set rules, and let automation handle the admin. Cal.com orchestrates bookings, reminders, intake, and follow-ups so you can focus on client results. Learn more in the docs at https://cal.com/docs.
01
Connect your calendars and define event types
Start by connecting Google, Outlook, or iCloud calendars so availability stays accurate. Create event types like intro consults, assessments, and recurring training sessions. Add buffers, locations, and payment collection. Use routing forms to qualify leads and send them to the right slot or coach. If you need advanced control, configure everything via the API at https://cal.com/docs, or self-host from https://github.com/calcom/cal.com for full ownership.
02
Automate intake, reminders, and check-ins
Replace manual forms and messages with automated steps. Trigger a fitness client intake form after booking to capture goals, injuries, and preferences. Send email, SMS, or WhatsApp reminders to cut no-shows. Start a client check in process before each session to confirm attendance and readiness. After sessions, request feedback and progress updates automatically. Cal.com keeps clients informed, on time, and accountable without extra work for your team.
03
Sync follow-ups and data to your tools
When a session is booked, rescheduled, or completed, send data to your CRM, spreadsheets, and messaging apps. Push details to Google Sheets for a progress tracking sheet fitness workflow, or to Notion and Slack for coach visibility. Share links to your workout program template and meal plan template fitness libraries in automated messages. Explore integrations at https://cal.com/integrations and get help at https://help.cal.com.
Benefits that grow your training business
Benefits that grow your training business
Automated scheduling, clear communication, and unified data help trainers deliver better client outcomes while reducing admin. Cal.com gives you open, developer friendly infrastructure that adapts to your model.
Automated scheduling, clear communication, and unified data help trainers deliver better client outcomes while reducing admin. Cal.com gives you open, developer friendly infrastructure that adapts to your model.
01
Reduce no-shows and late cancellations
Automated reminders across email, SMS, and WhatsApp keep clients on track. Require confirmations, set cutoff rules, and add buffers so your day runs smoothly. Clients receive the right message at the right time, which lowers missed sessions and protects your calendar.
02
Standardize intake and safety
Send a fitness client intake form after every new booking, capture PAR-Q style health information, and route clients to the appropriate coach or session type. Maintain consistent data collection for goals, injuries, and experience so each session starts safe and personalized.
03
Scale programs without extra admin
Use automations to deliver links to your workout program template and meal plan template fitness resources, then collect adherence and readiness data before sessions. Centralize follow-ups and progress updates so coaches spend more time coaching and less time chasing messages.
04
Own your data with open infrastructure
Cal.com is open source and API first. Self-host for compliance or branding control, or use our hosted platform. Integrate with your stack, keep data portable, and avoid vendor lock-in. See pricing at https://cal.com/pricing and security info at https://cal.com/security.
Features built for personal training operations
Features built for personal training operations
From solo trainers to multi coach studios, Cal.com provides flexible scheduling, automation, and developer tools to match your workflow.
From solo trainers to multi coach studios, Cal.com provides flexible scheduling, automation, and developer tools to match your workflow.
Multi channel reminders and confirmations
Automate timely email, SMS, and WhatsApp messages with confirmations, prep instructions, and post session follow-ups.
Smart routing and coach assignment
Use routing forms to match new leads to the right coach or service based on goals, location, or availability.
Templates for plans and tracking links
Embed links to your workout program template, meal plan template fitness, and progress tracking sheet fitness in automated messages.
Payments and cancellation rules
Collect payments during booking, set policies, and issue automated receipts so finance is handled upfront.
Self host or use the API
Deploy on your own infrastructure for control, or use our hosted service. Build custom flows with the API at https://cal.com/docs.
Integrations that fit your stack
Connect Slack, Google Sheets, Notion, Stripe, Zoom, and more. Explore options at https://cal.com/integrations.
See how workflows keep your scheduling on track
See how workflows keep your scheduling on track
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
Frequently asked questions
Frequently asked questions
These are some of our most frequently asked questions.
These are some of our most frequently asked questions.
How do workflows help reduce client no-shows?
You can schedule reminders by time offset, require confirmations, and send multi channel nudges. If a client does not confirm, trigger a follow up or free the slot. All logic is configurable in the workflow builder or via API.
Can I customize a fitness client intake form?
Yes. Use routing forms to collect health history, goals, injuries, and preferences. Store responses, route clients to the right coach, and trigger different workflows based on answers. See examples in https://help.cal.com.
How do I manage recurring sessions for clients?
Create recurring event types or let clients book a series. Workflows can send prep notes, program links, and check ins before each occurrence, then follow up for adherence and recovery after each session.
Can I attach program and nutrition resources automatically?
Yes. Include links to your workout program template and meal plan template fitness in confirmation or reminder messages. You can personalize by event type or client responses using variables and conditional workflows.
How do I track progress across clients and coaches?
Send session outcomes to Google Sheets or Notion to build a progress tracking sheet fitness view. Automate weekly check ins, collect RPE and measurements, and notify coaches in Slack. Use webhooks for custom dashboards.
Does Cal.com support payments and policies?
Yes. Collect payment at booking with Stripe, set cancellation windows, and send automated receipts and policy reminders. You control buffers, reschedule rules, and no show fees per event type.
Is self hosting available for compliance needs?
Yes. Cal.com is open source. You can self host for data control and compliance, and still use the full workflow engine. Review the repository at https://github.com/calcom/cal.com and docs at https://cal.com/docs.
How do workflows help reduce client no-shows?
You can schedule reminders by time offset, require confirmations, and send multi channel nudges. If a client does not confirm, trigger a follow up or free the slot. All logic is configurable in the workflow builder or via API.
Can I customize a fitness client intake form?
Yes. Use routing forms to collect health history, goals, injuries, and preferences. Store responses, route clients to the right coach, and trigger different workflows based on answers. See examples in https://help.cal.com.
How do I manage recurring sessions for clients?
Create recurring event types or let clients book a series. Workflows can send prep notes, program links, and check ins before each occurrence, then follow up for adherence and recovery after each session.
Can I attach program and nutrition resources automatically?
Yes. Include links to your workout program template and meal plan template fitness in confirmation or reminder messages. You can personalize by event type or client responses using variables and conditional workflows.
How do I track progress across clients and coaches?
Send session outcomes to Google Sheets or Notion to build a progress tracking sheet fitness view. Automate weekly check ins, collect RPE and measurements, and notify coaches in Slack. Use webhooks for custom dashboards.
Does Cal.com support payments and policies?
Yes. Collect payment at booking with Stripe, set cancellation windows, and send automated receipts and policy reminders. You control buffers, reschedule rules, and no show fees per event type.
Is self hosting available for compliance needs?
Yes. Cal.com is open source. You can self host for data control and compliance, and still use the full workflow engine. Review the repository at https://github.com/calcom/cal.com and docs at https://cal.com/docs.
How do workflows help reduce client no-shows?
You can schedule reminders by time offset, require confirmations, and send multi channel nudges. If a client does not confirm, trigger a follow up or free the slot. All logic is configurable in the workflow builder or via API.
Can I customize a fitness client intake form?
Yes. Use routing forms to collect health history, goals, injuries, and preferences. Store responses, route clients to the right coach, and trigger different workflows based on answers. See examples in https://help.cal.com.
How do I manage recurring sessions for clients?
Create recurring event types or let clients book a series. Workflows can send prep notes, program links, and check ins before each occurrence, then follow up for adherence and recovery after each session.
Can I attach program and nutrition resources automatically?
Yes. Include links to your workout program template and meal plan template fitness in confirmation or reminder messages. You can personalize by event type or client responses using variables and conditional workflows.
How do I track progress across clients and coaches?
Send session outcomes to Google Sheets or Notion to build a progress tracking sheet fitness view. Automate weekly check ins, collect RPE and measurements, and notify coaches in Slack. Use webhooks for custom dashboards.
Does Cal.com support payments and policies?
Yes. Collect payment at booking with Stripe, set cancellation windows, and send automated receipts and policy reminders. You control buffers, reschedule rules, and no show fees per event type.
Is self hosting available for compliance needs?
Yes. Cal.com is open source. You can self host for data control and compliance, and still use the full workflow engine. Review the repository at https://github.com/calcom/cal.com and docs at https://cal.com/docs.
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense."
Micah Friedland
CEO & Founder, Navi
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Start automating your training workflows
Create your free account to streamline bookings, intake, reminders, and follow ups. Explore the API, or request a demo for multi coach setups. Visit https://cal.com to begin.
Cal.com® and Cal® are a registered trademark
by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031
through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark
by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031
through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark
by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031
through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.