Automate scheduling and outreach with Cal.com for public libraries
Automate scheduling and outreach with Cal.com for public libraries
Coordinate rooms, programs, volunteers, and makerspaces with automated workflows that respect policies and delight patrons.
Coordinate rooms, programs, volunteers, and makerspaces with automated workflows that respect policies and delight patrons.
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
How it works for public libraries
How it works for public libraries
From room reservations to program signups, Cal.com streamlines every step with policy-aware automations that protect staff time and improve patron experience.
From room reservations to program signups, Cal.com streamlines every step with policy-aware automations that protect staff time and improve patron experience.
01
Connect your calendars and set policies
Sync library calendars, define your library room reservation policy, and set booking windows. Cal.com applies rules automatically so requests follow branch and room requirements.
02
Publish booking and program flows
Embed booking pages and program forms. Patrons reserve rooms, RSVP to events, or volunteer. Cal.com validates eligibility, capacity, and equipment needs in real time.
03
Automate reminders and follow-ups
Send confirmations, pre-event reminders, waitlist notifications, and post-event surveys. Reduce no-shows and collect feedback without manual emails or calls.
Why libraries choose Cal.com workflows
Why libraries choose Cal.com workflows
Purpose-built flexibility for multi-branch systems, makerspaces, and community programs. Automate repetitive scheduling, enforce policies consistently, and keep patrons informed across channels.
Purpose-built flexibility for multi-branch systems, makerspaces, and community programs. Automate repetitive scheduling, enforce policies consistently, and keep patrons informed across channels.
01
Free staff from manual scheduling
Automations handle confirmations, reminders, waitlists, and follow-ups for rooms, programs, and services. Staff spend less time emailing and calling, more time serving patrons.
02
Policy enforcement you can trust
Translate your library room reservation policy into configurable rules. Set lead times, eligibility, approval paths, and equipment requirements. Cal.com applies rules consistently on every booking.
03
Higher attendance and happier patrons
Use storytime scheduling best practices with timely email, SMS, or WhatsApp reminders and easy reschedule links. Reduce no-shows, keep programs full, and deliver a reliable patron experience.
04
Plan programs with data and templates
Start with a library program planning template, standardize intake, and collect the details you need. Use reports to refine your library outreach events checklist and improve next season’s calendar.
Features that fit modern library operations
Features that fit modern library operations
Open-source, API-first workflows for public libraries, consortia, and city IT. Self-host or use our cloud, integrate with your stack, and adapt as your services grow.
Open-source, API-first workflows for public libraries, consortia, and city IT. Self-host or use our cloud, integrate with your stack, and adapt as your services grow.
Rules-based room and equipment booking
Configure buffers, max durations, staff approvals, and equipment dependencies. Perfect for maker space equipment booking and meeting rooms of all sizes.
Volunteer scheduling and check-ins
Streamline volunteer management for libraries with signups, shift reminders, and automated check-in links. Assign roles and track hours with minimal admin work.
Flexible event types and capacity control
Offer storytime, workshops, test proctoring, and outreach visits with caps and waitlists. Automatically promote waitlisted patrons when spots open.
Multi-channel notifications
Send confirmations and reminders by email, SMS, or WhatsApp. Localize content, add accessibility notes, and include maps or parking details where relevant.
Open-source and self-hosted options
Deploy on your infrastructure for compliance and data control, or use our hosted service. Customize via code or no-code builder as needs evolve.
Developer friendly APIs and webhooks
Integrate with library ILS, CRM, city portals, and analytics. Trigger webhooks for approvals, card checks, and attendance logging in real time.
See how workflows keep your scheduling on track
See how workflows keep your scheduling on track
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
Frequently asked questions
Frequently asked questions
These are some of our most frequently asked questions.
These are some of our most frequently asked questions.
Can Cal.com handle multi-branch room reservations?
Yes. Create per-branch rules, hours, and resources. Cal.com enforces your library room reservation policy and routes bookings to the right branch and room.
How do we standardize program planning forms?
Use a library program planning template with required fields, approvals, and automations. Collect presenter details, AV needs, and accessibility notes in one flow.
What are best practices for storytime reminders?
Send a confirmation immediately, a reminder 24 hours before, and a short reminder 1 hour before. Include reschedule links and age guidelines to reduce no-shows.
Can we manage makerspace equipment bookings?
Yes. Define maker space equipment booking rules, training prerequisites, and buffers. Cal.com checks eligibility and pairs rooms with required tools automatically.
How does volunteer scheduling work?
Offer recurring shifts, cap signups, and send reminders. Volunteer management for libraries includes role-based messaging and automated hour tracking via check-ins.
Can we run outreach event signups offsite?
Yes. Create mobile-friendly pages and use a library outreach events checklist workflow to manage RSVPs, waivers, and follow-ups for community locations.
Do you support self-hosting and custom integrations?
Yes. Cal.com is open-source and API-first. Self-host for compliance and integrate with your city systems, ILS, or data warehouse as needed.
Can Cal.com handle multi-branch room reservations?
Yes. Create per-branch rules, hours, and resources. Cal.com enforces your library room reservation policy and routes bookings to the right branch and room.
How do we standardize program planning forms?
Use a library program planning template with required fields, approvals, and automations. Collect presenter details, AV needs, and accessibility notes in one flow.
What are best practices for storytime reminders?
Send a confirmation immediately, a reminder 24 hours before, and a short reminder 1 hour before. Include reschedule links and age guidelines to reduce no-shows.
Can we manage makerspace equipment bookings?
Yes. Define maker space equipment booking rules, training prerequisites, and buffers. Cal.com checks eligibility and pairs rooms with required tools automatically.
How does volunteer scheduling work?
Offer recurring shifts, cap signups, and send reminders. Volunteer management for libraries includes role-based messaging and automated hour tracking via check-ins.
Can we run outreach event signups offsite?
Yes. Create mobile-friendly pages and use a library outreach events checklist workflow to manage RSVPs, waivers, and follow-ups for community locations.
Do you support self-hosting and custom integrations?
Yes. Cal.com is open-source and API-first. Self-host for compliance and integrate with your city systems, ILS, or data warehouse as needed.
Can Cal.com handle multi-branch room reservations?
Yes. Create per-branch rules, hours, and resources. Cal.com enforces your library room reservation policy and routes bookings to the right branch and room.
How do we standardize program planning forms?
Use a library program planning template with required fields, approvals, and automations. Collect presenter details, AV needs, and accessibility notes in one flow.
What are best practices for storytime reminders?
Send a confirmation immediately, a reminder 24 hours before, and a short reminder 1 hour before. Include reschedule links and age guidelines to reduce no-shows.
Can we manage makerspace equipment bookings?
Yes. Define maker space equipment booking rules, training prerequisites, and buffers. Cal.com checks eligibility and pairs rooms with required tools automatically.
How does volunteer scheduling work?
Offer recurring shifts, cap signups, and send reminders. Volunteer management for libraries includes role-based messaging and automated hour tracking via check-ins.
Can we run outreach event signups offsite?
Yes. Create mobile-friendly pages and use a library outreach events checklist workflow to manage RSVPs, waivers, and follow-ups for community locations.
Do you support self-hosting and custom integrations?
Yes. Cal.com is open-source and API-first. Self-host for compliance and integrate with your city systems, ILS, or data warehouse as needed.
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Get started with library workflows
Automate room reservations, programs, storytime, volunteer shifts, and makerspaces in one secure platform. Start free, or talk to us about self-hosting and integrations for your library system.
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources