Can we customize reminders for different services like surgery, vaccines, and wellness exams?

Choose when a workflow starts, such as when a client books online, 24 hours before an appointment, at curbside check in, or when a status changes in your veterinary triage protocol. Trigger actions for new, rescheduled, or canceled appointments, and for time based events like vaccines coming due.

How do we collect a vet patient intake form before the appointment?

Attach your intake form to the booking confirmation workflow. Send a link via email or SMS immediately after booking and add auto reminders if it is not completed.

Can workflows support a veterinary triage protocol for urgent cases?

Yes. Add routing questions at booking or send a quick pre visit triage form. Based on responses, notify your team in Slack or email, and redirect clients to call the clinic for emergencies.

Do you support curbside check in for busy hours or parking lot service?

Yes. Send the curbside check in process vet instructions in the reminder, include a link to tap when they arrive, and notify staff via webhook or Slack to come outside.

Can we automate post visit messaging like medications and post op care instructions?

Yes. Trigger messages when the appointment ends. Send post op care instructions vet, medication reminders, and recheck scheduling links at set intervals.

What about multi location clinics and doctor specific availability?

Use routing forms and round robin to route by location, species, or doctor. Cal.com supports pooled availability and resource assignment for rooms and equipment.

Is there an API to manage workflows and can we self host?

Yes. Cal.com is API first. Manage workflows via the API at https://cal.com/docs. You can self host from https://github.com/calcom/cal.com. See help at https://help.cal.com.

Workflows for veterinary clinics

Automate veterinary scheduling and client communication with workflows

Reduce phone tag, prevent no-shows, and standardize care instructions across your clinic with configurable scheduling workflows.

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Workflow/Veterinary clinics reminder workflowSave

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Sender name

Cal.com

Message template

Reminder

Trusted by fast-growing companies around the world

How it works for veterinary clinics

Configure workflows that automate reminders, triage steps, and post visit follow-ups while syncing with your calendars and practice tools.

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Define actions across channels

Send branded email, SMS, or WhatsApp messages for confirmations and reminders. Use webhooks to post to Slack or your practice apps, and create tasks for techs. Auto send forms such as your vet patient intake form, curbside check in process vet instructions, and post op care instructions vet.

Personalize and scale safely

Use dynamic fields to personalize pet name, doctor, location, and service. Route urgent cases using a simple veterinary triage protocol before the visit. Manage group events like vaccination clinics, and control delivery windows to avoid late night messages.

Customize the message

Use Cal.com's default templates or fully customize your messages.

Why veterinary teams choose Cal.com workflows

Give clients clear instructions, reduce front desk workload, and standardize communication across doctors, techs, and front office staff.

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Meeting reminder

now

Hi, this is a reminder that your veterinary clinics meeting with Alex is in 30 mins

…

Cut no-shows and late arrivals

Automated confirmations and reminders via email, SMS, and WhatsApp keep clients on time. Add a 24 hour reminder, a 2 hour SMS, and a 15 minute heads up with parking notes. Share the curbside check in process vet so arrivals are smooth.

Bookings

Today

Tue, 13 May9:00am - 9:30amVeterinary clinics kickoff | Q2

Tue, 13 May10:30am - 11:00amVeterinary clinics team standup

This week

Tue, 14 May10:30am - 11:00amVeterinary clinics review

Tue, 14 May1:00pm - 1:30pmClient follow-up

Standardize clinical communication

Send the right content at the right time. Share pre visit fasting guidelines, species specific vaccine prep, and post op care instructions vet that match the service booked. Ensure every client receives the same, accurate guidance from your medical team.

Trigger

When

Before event starts

How long before event starts?

24hours

Action

Do this

Send email to attendees

Message template

Reminder

Route urgent cases faster

Ask brief questions at booking to route emergencies and time sensitive issues using your veterinary triage protocol. Escalate with instant alerts to the on call vet, and provide self service reschedule links for non urgent visits.

Email subjectAdd variable

Are you joining the veterinary clinics session on {EVENT_DATE}

Normal BIlink

Hi {ATTENDEE},

Please confirm if you're still planning to attend by clicking the button below:

{CONFIRM_ATTENDANCE}

This reminder was triggered by a Workflow in Cal.

Free up your front desk

Move routine calls to automated flows. Collect a vet patient intake form before arrival, push vaccine reminder workflow messages at the right intervals, and send check out follow ups and review requests without manual effort.

Features built for veterinary operations

Open source, API first infrastructure that fits clinics of all sizes, from solo practices to multi location hospitals.

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Multi channel reminders

Confirmations, reminders, and follow ups via email, SMS, and WhatsApp with customizable timing and content.

Routing forms and questions

Collect intake details, reason for visit, and vaccine status, then route by doctor, species, or urgency.

Calendar sync and buffers

Two way sync with major calendars, smart buffers between surgeries and consults, and padding for room turnover.

Team and resource scheduling

Pool availability across doctors and techs, assign rooms, surgery suites, and equipment automatically.

Webhooks and integrations

Connect Slack, Zapier, EHR or PMS tools, and internal systems. See https://cal.com/apps for more.

Self host or use our cloud

Deploy in our hosted cloud or self host via https://github.com/calcom/cal.com to keep data in your environment.

See how workflows keep your scheduling on track

Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.

All your key tools in sync with your meetings

Connects to Slack, Salesforce, and 100+ more. Bookings show up where your team already works.

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Google CalendarChecks every calendar for conflicts and adds the booking.
Zoom VideoGives each booking its own meeting link.
SalesforceLogs the meeting on the contact and routes to the owner.
HubSpot CRMAdds bookings to contacts and deals.
SlackTells the team the moment a meeting is booked.
StripeTakes payment when the slot is booked.
FramerPuts your booking page on a Framer site.
ElevenLabsGives voice agents a realistic AI voice.
LinearSets your status to out of office from your calendar.
Meta PixelMeasures bookings from your Meta ad campaigns.
UmamiCounts visits to your booking page, privately.
WhatsAppMeets your guests on a WhatsApp chat or video call.

Frequently asked questions

These are some of our most frequently asked questions.

Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

Thrilled with this scheduling app—it's a game-changer. The intuitive interface and advanced features streamline my time management. The standout, however, is the incredible support team—swift, expert responses to every query. A perfect combo for seamless scheduling and top-notch customer service. P.s. Way better than Calendly
Mickeyon Trustpilot
Without a doubt the best calendar/scheduling application I have ever used. It has all of the advanced features I need while also being insanely intuitive and straightforward for both end-users and booking recipients. Love it!!
davidvkimballon Trustpilot
more elegant than Calendly, more open than Savvycal, cal.com works and it feels just right.
flo merianon Product Hunt
Amazing. I've been sharing it with everyone I know. It's helped me create more events spontaneously, because of how smooth it is compared to Calendly and Harmonizely.
Benon Product Hunt

I just migrated from calendly to cal.com I'm liking it so far. I wasn't particularly displeased with calendly. It's fine. But I like that cal is OSS and my sub to calendly was coming up for renewal so I thought I'd check it out. Looks good.
Kent C. Dodds 🌌@kentcdodds on X
(finally) made the move to @calcom after I couldn't find how to edit events in the calendly dashboard and I must say - dash is 10/10 Bravo @peer_rich and team (I should have moved over years ago!) OSS fam
Ant Wilson@AntWilson on X
This platform's open-source nature and flexible licensing are a developer's dream. Self-hosting and white-labeling empower personalization and seamless integration.
Ahmed Elnaggaron Product Hunt
Very easy to set up and start. Connected with my Google calendar without any problem. Connecting with Microsoft gives me an error. But other than that the user interface is very good.
Pankaj Dixiton Product Hunt

2 days of using @calcom is enough to never look back at calendly
Anuvesh Singh@singh_anuvesh on X
One of the best tools for scheduling and my favorite after so many other options tried.
Denison Product Hunt
for the love of me, why do people still use Calendly? Just today I have seen products reference Calendly while they know of @calcom It's a no brainer for me to use , their brand is amazing, cool team + they even have more compelling features 🤷
Rotimi Best@rotimi_best on X
Just gave it a go and it's definitely the easiest meeting I've ever scheduled! No context switching, no distractions, and works even better on mobile too.
Aria Minaeion Product Hunt

Trusted by fast-growing companies around the world

Get started with veterinary workflows

Automate your reminders, intake, and follow ups. Try Cal.com free, or book a quick demo to see clinic ready workflows in action. Visit https://cal.com/features to explore more.

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