Automate veterinary scheduling and client communication with workflows
Automate veterinary scheduling and client communication with workflows
Reduce phone tag, prevent no-shows, and standardize care instructions across your clinic with configurable scheduling workflows.
Reduce phone tag, prevent no-shows, and standardize care instructions across your clinic with configurable scheduling workflows.
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
How it works for veterinary clinics
How it works for veterinary clinics
Configure workflows that automate reminders, triage steps, and post visit follow-ups while syncing with your calendars and practice tools.
Configure workflows that automate reminders, triage steps, and post visit follow-ups while syncing with your calendars and practice tools.
01
Set your clinical triggers
Choose when a workflow starts, such as when a client books online, 24 hours before an appointment, at curbside check in, or when a status changes in your veterinary triage protocol. Trigger actions for new, rescheduled, or canceled appointments, and for time based events like vaccines coming due.
02
Define actions across channels
Send branded email, SMS, or WhatsApp messages for confirmations and reminders. Use webhooks to post to Slack or your practice apps, and create tasks for techs. Auto send forms such as your vet patient intake form, curbside check in process vet instructions, and post op care instructions vet.
03
Personalize and scale safely
Use dynamic fields to personalize pet name, doctor, location, and service. Route urgent cases using a simple veterinary triage protocol before the visit. Manage group events like vaccination clinics, and control delivery windows to avoid late night messages.
Why veterinary teams choose Cal.com workflows
Why veterinary teams choose Cal.com workflows
Give clients clear instructions, reduce front desk workload, and standardize communication across doctors, techs, and front office staff.
Give clients clear instructions, reduce front desk workload, and standardize communication across doctors, techs, and front office staff.
01
Cut no-shows and late arrivals
Automated confirmations and reminders via email, SMS, and WhatsApp keep clients on time. Add a 24 hour reminder, a 2 hour SMS, and a 15 minute heads up with parking notes. Share the curbside check in process vet so arrivals are smooth.
02
Standardize clinical communication
Send the right content at the right time. Share pre visit fasting guidelines, species specific vaccine prep, and post op care instructions vet that match the service booked. Ensure every client receives the same, accurate guidance from your medical team.
03
Route urgent cases faster
Ask brief questions at booking to route emergencies and time sensitive issues using your veterinary triage protocol. Escalate with instant alerts to the on call vet, and provide self service reschedule links for non urgent visits.
04
Free up your front desk
Move routine calls to automated flows. Collect a vet patient intake form before arrival, push vaccine reminder workflow messages at the right intervals, and send check out follow ups and review requests without manual effort.
Features built for veterinary operations
Features built for veterinary operations
Open source, API first infrastructure that fits clinics of all sizes, from solo practices to multi location hospitals.
Open source, API first infrastructure that fits clinics of all sizes, from solo practices to multi location hospitals.
Multi channel reminders
Confirmations, reminders, and follow ups via email, SMS, and WhatsApp with customizable timing and content.
Routing forms and questions
Collect intake details, reason for visit, and vaccine status, then route by doctor, species, or urgency.
Calendar sync and buffers
Two way sync with major calendars, smart buffers between surgeries and consults, and padding for room turnover.
Team and resource scheduling
Pool availability across doctors and techs, assign rooms, surgery suites, and equipment automatically.
Webhooks and integrations
Connect Slack, Zapier, EHR or PMS tools, and internal systems. See https://cal.com/apps for more.
Self host or use our cloud
Deploy in our hosted cloud or self host via https://github.com/calcom/cal.com to keep data in your environment.
See how workflows keep your scheduling on track
See how workflows keep your scheduling on track
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
Watch how Cal.com Workflows simplify scheduling, automate reminders and keep your meetings running smoothly. See real examples of how teams use workflows to reduce no-shows and save time.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
All your key tools in-sync with your meetings
Cal.com works with all apps already in your flow ensuring everything works perfectly together.
Frequently asked questions
Frequently asked questions
These are some of our most frequently asked questions.
These are some of our most frequently asked questions.
Can we customize reminders for different services like surgery, vaccines, and wellness exams?
Yes. Create service specific workflows with different timing, messaging, and channels. For example, send fasting instructions before surgery, a vaccine reminder workflow for due dates, and a simple day of reminder for wellness exams.
How do we collect a vet patient intake form before the appointment?
Attach your intake form to the booking confirmation workflow. Send a link via email or SMS immediately after booking and add auto reminders if it is not completed.
Can workflows support a veterinary triage protocol for urgent cases?
Yes. Add routing questions at booking or send a quick pre visit triage form. Based on responses, notify your team in Slack or email, and redirect clients to call the clinic for emergencies.
Do you support curbside check in for busy hours or parking lot service?
Yes. Send the curbside check in process vet instructions in the reminder, include a link to tap when they arrive, and notify staff via webhook or Slack to come outside.
Can we automate post visit messaging like medications and post op care instructions?
Yes. Trigger messages when the appointment ends. Send post op care instructions vet, medication reminders, and recheck scheduling links at set intervals.
What about multi location clinics and doctor specific availability?
Use routing forms and round robin to route by location, species, or doctor. Cal.com supports pooled availability and resource assignment for rooms and equipment.
Is there an API to manage workflows and can we self host?
Yes. Cal.com is API first. Manage workflows via the API at https://cal.com/docs. You can self host from https://github.com/calcom/cal.com. See help at https://help.cal.com.
Can we customize reminders for different services like surgery, vaccines, and wellness exams?
Yes. Create service specific workflows with different timing, messaging, and channels. For example, send fasting instructions before surgery, a vaccine reminder workflow for due dates, and a simple day of reminder for wellness exams.
How do we collect a vet patient intake form before the appointment?
Attach your intake form to the booking confirmation workflow. Send a link via email or SMS immediately after booking and add auto reminders if it is not completed.
Can workflows support a veterinary triage protocol for urgent cases?
Yes. Add routing questions at booking or send a quick pre visit triage form. Based on responses, notify your team in Slack or email, and redirect clients to call the clinic for emergencies.
Do you support curbside check in for busy hours or parking lot service?
Yes. Send the curbside check in process vet instructions in the reminder, include a link to tap when they arrive, and notify staff via webhook or Slack to come outside.
Can we automate post visit messaging like medications and post op care instructions?
Yes. Trigger messages when the appointment ends. Send post op care instructions vet, medication reminders, and recheck scheduling links at set intervals.
What about multi location clinics and doctor specific availability?
Use routing forms and round robin to route by location, species, or doctor. Cal.com supports pooled availability and resource assignment for rooms and equipment.
Is there an API to manage workflows and can we self host?
Yes. Cal.com is API first. Manage workflows via the API at https://cal.com/docs. You can self host from https://github.com/calcom/cal.com. See help at https://help.cal.com.
Can we customize reminders for different services like surgery, vaccines, and wellness exams?
Yes. Create service specific workflows with different timing, messaging, and channels. For example, send fasting instructions before surgery, a vaccine reminder workflow for due dates, and a simple day of reminder for wellness exams.
How do we collect a vet patient intake form before the appointment?
Attach your intake form to the booking confirmation workflow. Send a link via email or SMS immediately after booking and add auto reminders if it is not completed.
Can workflows support a veterinary triage protocol for urgent cases?
Yes. Add routing questions at booking or send a quick pre visit triage form. Based on responses, notify your team in Slack or email, and redirect clients to call the clinic for emergencies.
Do you support curbside check in for busy hours or parking lot service?
Yes. Send the curbside check in process vet instructions in the reminder, include a link to tap when they arrive, and notify staff via webhook or Slack to come outside.
Can we automate post visit messaging like medications and post op care instructions?
Yes. Trigger messages when the appointment ends. Send post op care instructions vet, medication reminders, and recheck scheduling links at set intervals.
What about multi location clinics and doctor specific availability?
Use routing forms and round robin to route by location, species, or doctor. Cal.com supports pooled availability and resource assignment for rooms and equipment.
Is there an API to manage workflows and can we self host?
Yes. Cal.com is API first. Manage workflows via the API at https://cal.com/docs. You can self host from https://github.com/calcom/cal.com. See help at https://help.cal.com.
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Don’t just take our word for it
Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
"More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right."
Flo Merian
Product Marketing, Mintlify
I think Cal.com has a very good chance of creating a new category around being both great and well designed."
Guillermo Rauch
CEO, Vercel
"I just migrated from Calendly to Cal.com."
Kent C. Dodds
Founder of EpicWeb.dev
"Just gave it a go and it's definitely the easiest meeting I've ever scheduled!"
Aria Minaei
CEO, Theatre.JS
"I finally made the move to Cal.com after I couldn't find how to edit events in the Calendly dashboard."
Ant Wilson
Co-Founder & CTO, Supabase
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
Get started with veterinary workflows
Automate your reminders, intake, and follow ups. Try Cal.com free, or book a quick demo to see clinic ready workflows in action. Visit https://cal.com/features to explore more.
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources
Cal.com® and Cal® are a registered trademark by Cal.com, Inc. All rights reserved.
Our mission is to connect a billion people by 2031 through calendar scheduling.
English
Need Help? [email protected] or visit cal.com/help.
Solutions
Use Cases
Resources