01
Create bookable event types for planning stages
Set up event types for discovery calls, venue tours, vendor meetings, design reviews, rehearsal, and the wedding day. Use routing forms to qualify leads, capture preferences, and align availability. Share links in your proposals and your client onboarding wedding planner packet. Attach documents like a wedding planning checklist and a wedding budget spreadsheet via links so couples can access everything in one place. Learn more about event types and routing at https://help.cal.com and https://cal.com/docs.
02
Automate reminders across channels
Reduce no-shows by scheduling email, SMS, and WhatsApp reminders for couples, family, and vendors. Send confirmations instantly, add countdown reminders the week and day before, and follow up with thank you notes. Build conditional workflows that notify the florist with setup times while sending a different reminder to the DJ with arrival and soundcheck details. See how workflows operate at https://cal.com/docs and explore apps at https://cal.com/marketplace.
03
Connect tools, track changes, and scale
Keep calendars synced for every planner on your team. Connect Google Calendar, Outlook, Zoom, and Slack to centralize updates. When a time shifts, Cal.com automatically adjusts reminders and alerts the right stakeholders through webhooks. Developers can extend the flow using our API-first architecture. Self-host if you need full control and compliance. Explore the API at https://cal.com/docs/api, marketplace apps at https://cal.com/marketplace, and self-hosting at https://cal.com/self-hosted.
01
Never miss vendor deadlines
Create a reusable vendor timeline template wedding vendors can follow. Trigger setup and teardown instructions at the right moments, and keep the day of wedding timeline on track. If anything changes, workflows notify vendors automatically, preventing delays and last-minute confusion.
02
Professional client onboarding
Make the first impression count. Build an intake flow that routes packages, locations, and budgets to the right planner. Share your wedding planning checklist, contracts, and payment links in automated confirmations. Use reminder sequences to collect missing details during client onboarding wedding planner stages without manual chasing.
03
Reduce no-shows and last-minute chaos
Smart reminders confirm attendance, share parking info, and include prep checklists. If a vendor or guest reschedules, Cal.com updates the invite and messages everyone affected. You get fewer panicked calls and a smoother run of show on rehearsal and wedding day.
04
Own your data and brand
Cal.com is open source and API-first. Customize templates, white-label booking pages, and control your data. Self-host for privacy and compliance needs, and integrate with your CRM, storage, and communication tools. See enterprise options at https://cal.com/enterprise and the code at https://github.com/calcom/cal.com.
Multi-channel reminders
Email, SMS, and WhatsApp with customizable timing.
Vendor and couple routing forms
Route inquiries to the right planner based on criteria.
Reusable timeline templates
Build a vendor timeline template wedding teams can reuse.
Checklist and budget integrations
Sync your wedding planning checklist and wedding budget spreadsheet.
Self-hosting and SSO
Deploy on your infrastructure with enterprise controls.
Developer-friendly API and webhooks
Automate updates to calendars, CRMs, and comms.
Plan weddings with less stress and more clarity
Start free on Cal.com, or book a demo to explore workflows tailored to your planning process. Try hosted or self-hosted, and invite your team.
