How to switch from calendly to Cal.com in 10 minutes

Why people make the switch

Calendly is a great tool when you are starting out. But as your needs grow, it can start to feel limiting. Cal.com gives you more control without adding more cost.

• No per user pricing

• Fully open source and self-hostable

• Custom branding across all booking pages

• Built-in workflows, reminders, payments, and more

You are not just switching to a similar tool. You are upgrading to a platform that puts you in control.

Step 1: Connect your calendar

Just like Calendly, Cal.com syncs with Google Calendar, Outlook, and iCloud. When you connect your calendar, your availability updates in real time. No need to recreate your availability from scratch.

Step 2: Recreate your event types

In Cal.com, your meetings are called event types. You can set up different ones for things like intro calls, paid sessions, or internal meetings.

You define the duration, buffers, location (Zoom, Cal Video, phone), and availability. You can also add custom instructions or intake questions. If you used routing logic or workflows in Calendly, Cal.com supports that too.

Step 3: Set up your video conferencing

Cal.com integrates with Zoom, Google Meet, Microsoft Teams, and others. You can also use Cal Video for a fully branded experience, with your logo and domain.

Once connected, Cal.com automatically adds the right meeting link to every booking.

Step 4: Automate your workflows

Use Cal.com’s Workflows tool to automate the experience around each meeting. You can:

• Send email and SMS reminders

• Trigger post-meeting messages

• Control the timing and content of each step

It works behind the scenes to keep no shows low and communication consistent.

Step 5: Enable payments (optional)

If you collect payment for bookings, Cal.com makes it easy. Connect your Stripe account and add pricing to any event type.

You can collect full payments or deposits. You can even create free and paid options depending on the service. It is great for coaches, consultants, therapists, and other service providers.

Step 6: Share your link

Once your setup is ready, grab your booking link and share it where it matters:

• Add it to your website or landing page

• Link it in your email signature

• Include it in your Instagram bio or Linktree

You can also generate QR codes or embed a widget directly on your site.

Moving your team?

If you are moving a team off Calendly, Cal.com makes it easy to bring everyone into one shared space.

• Add multiple users

• Set roles and permissions

• Use shared event types and workflows

Whether you are a small team or a growing company, Cal.com gives you full control of the scheduling experience.

What you gain

• More control over your booking experience

• Flat pricing that scales with your team

• Custom branding from start to finish

• Open source flexibility

• Advanced workflows without extra tools

Read about more reasons why people are switching here

Ready to switch?

Create your free Cal.com account and get started in under 10 minutes. No disruption. No learning curve. Just a better way to manage your time.