Smart scheduling and routing for private practices

Smart scheduling and routing for private practices

Automate patient intake and appointment routing for medical, dental, and therapy practices

Automate patient intake and appointment routing for medical, dental, and therapy practices

Cal.com routing form showcasing a customizable intake form with questions relevant for private medical or therapy practices.

Trusted by fast-growing companies around the world

Trusted by fast-growing companies around the world

Trusted by fast-growing companies around the world

Simple steps to efficient patient routing

Simple steps to efficient patient routing

See how Cal.com helps private practices automate scheduling and match patients to the right providers.

See how Cal.com helps private practices automate scheduling and match patients to the right providers.

01

Customize your intake forms

Build digital intake forms that ask patients about their needs, insurance, and preferred providers before booking.

Cal.com create form interface for healthcare practices, prompting staff to add patient intake questions.

02

Automate routing based on answers

Cal.com instantly routes new appointment requests to the most appropriate doctor, therapist, or specialist on your team.

03

Confirm and sync appointments

Patients receive instant confirmations, and appointments are synced to your calendars and health records systems.

Automated routing for healthcare teams, showing providers across different specialties in a private practice.

Why private practices choose Cal.com

Why private practices choose Cal.com

Unlock time savings, reduce admin workload, and deliver a seamless patient experience with Cal.com.

Unlock time savings, reduce admin workload, and deliver a seamless patient experience with Cal.com.

Attribute-based routing interface for healthcare, matching patients to providers based on intake responses.

01

Reduce manual scheduling

Automate the entire scheduling and intake process, freeing up staff for higher-value patient care.

02

Personalized patient matching

Route patients to the right provider based on specialty, availability, insurance, or custom criteria.

Ownership assignment interface for healthcare, showing direct assignment to the patient's primary provider.
Analytics dashboard for healthcare practices, highlighting the number of patients routed to each provider.

03

HIPAA-ready and secure

Keep patient data safe with self-hosting, granular permissions, and robust security controls.

04

Open API and integrations

Connect Cal.com to EHRs, billing, telehealth, and your existing tech stack.

Customizable routing logic for healthcare, showing rules based on insurance, visit reason, and provider type.

Key features for private practices

Key features for private practices

Flexible scheduling tools for modern healthcare teams.

Flexible scheduling tools for modern healthcare teams.

Custom intake forms

Gather medical history, insurance info, and appointment preferences before booking.

Attribute-based routing

Automatically match patients to the right provider based on custom rules and provider attributes.

Self-hosting and compliance

Host on your own infrastructure for maximum data security and HIPAA-readiness.

Calendar and EHR integrations

Sync appointments with Google, Outlook, or your electronic health records system.

Multi-location support

Manage multiple offices, specialties, or provider teams from a single dashboard.

Detailed analytics

Track patient flow, provider utilization, and identify bottlenecks with built-in reporting.

All your key tools in-sync with your meetings

Cal.com works with all apps already in your flow ensuring everything works perfectly together.

All your key tools in-sync with your meetings

Cal.com works with all apps already in your flow ensuring everything works perfectly together.

All your key tools in-sync with your meetings

Cal.com works with all apps already in your flow ensuring everything works perfectly together.

Frequently asked questions

Frequently asked questions

These are some of our most frequently asked questions.

These are some of our most frequently asked questions.

How does Cal.com help private practices manage scheduling?

Cal.com lets private practices automate patient intake, appointment requests, and provider routing. With customizable forms and smart routing, front desk staff spend less time on manual scheduling and more time on patient care.

Can Cal.com support HIPAA compliance?

Yes. Cal.com offers self-hosting options and granular access controls that help private practices meet HIPAA requirements and keep sensitive patient data secure.

Can patients select their preferred provider or location?

Absolutely. Intake forms can include provider and location preferences, and Cal.com's routing engine will direct patients accordingly based on availability and your rules.

Does Cal.com integrate with electronic health record (EHR) systems?

Cal.com offers open APIs and webhooks so you can connect with your EHR, telehealth, billing, or patient communication systems, ensuring seamless data flow.

Can I customize intake forms for different types of appointments?

Yes. You can build multi-step forms tailored for new patient visits, follow-ups, telehealth, or specialty consultations, collecting all relevant info up front.

How does attribute-based routing work for healthcare teams?

Cal.com allows you to define routing logic based on specialty, insurance, language, or any attribute, so patients are always matched to the best-fit provider automatically.

What is the setup process for private practices?

Sign up for Cal.com, install the Routing Forms app, and create your first intake form. Define routing logic based on your practice’s needs, connect calendars and integrations, and you are ready to automate scheduling.

How does Cal.com help private practices manage scheduling?

Cal.com lets private practices automate patient intake, appointment requests, and provider routing. With customizable forms and smart routing, front desk staff spend less time on manual scheduling and more time on patient care.

Can Cal.com support HIPAA compliance?

Yes. Cal.com offers self-hosting options and granular access controls that help private practices meet HIPAA requirements and keep sensitive patient data secure.

Can patients select their preferred provider or location?

Absolutely. Intake forms can include provider and location preferences, and Cal.com's routing engine will direct patients accordingly based on availability and your rules.

Does Cal.com integrate with electronic health record (EHR) systems?

Cal.com offers open APIs and webhooks so you can connect with your EHR, telehealth, billing, or patient communication systems, ensuring seamless data flow.

Can I customize intake forms for different types of appointments?

Yes. You can build multi-step forms tailored for new patient visits, follow-ups, telehealth, or specialty consultations, collecting all relevant info up front.

How does attribute-based routing work for healthcare teams?

Cal.com allows you to define routing logic based on specialty, insurance, language, or any attribute, so patients are always matched to the best-fit provider automatically.

What is the setup process for private practices?

Sign up for Cal.com, install the Routing Forms app, and create your first intake form. Define routing logic based on your practice’s needs, connect calendars and integrations, and you are ready to automate scheduling.

How does Cal.com help private practices manage scheduling?

Cal.com lets private practices automate patient intake, appointment requests, and provider routing. With customizable forms and smart routing, front desk staff spend less time on manual scheduling and more time on patient care.

Can Cal.com support HIPAA compliance?

Yes. Cal.com offers self-hosting options and granular access controls that help private practices meet HIPAA requirements and keep sensitive patient data secure.

Can patients select their preferred provider or location?

Absolutely. Intake forms can include provider and location preferences, and Cal.com's routing engine will direct patients accordingly based on availability and your rules.

Does Cal.com integrate with electronic health record (EHR) systems?

Cal.com offers open APIs and webhooks so you can connect with your EHR, telehealth, billing, or patient communication systems, ensuring seamless data flow.

Can I customize intake forms for different types of appointments?

Yes. You can build multi-step forms tailored for new patient visits, follow-ups, telehealth, or specialty consultations, collecting all relevant info up front.

How does attribute-based routing work for healthcare teams?

Cal.com allows you to define routing logic based on specialty, insurance, language, or any attribute, so patients are always matched to the best-fit provider automatically.

What is the setup process for private practices?

Sign up for Cal.com, install the Routing Forms app, and create your first intake form. Define routing logic based on your practice’s needs, connect calendars and integrations, and you are ready to automate scheduling.

Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

Don’t just take our word for it

Our users are our best ambassadors. Discover why we're the top choice for scheduling meetings.

Trusted by fast-growing companies around the world

Trusted by fast-growing companies around the world

Trusted by fast-growing companies around the world

Free up your time. We've got your scheduling covered. Try Cal.com now!

See how Cal.com can save time, improve patient experience, and grow your healthcare practice.