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01
Set up your routing forms
Configure custom routing forms to collect attendee details, board roles, and availability before booking.
02
Gather board member information
Board members provide key information such as committee membership, executive status, and preferred times.
03
Route to the correct meeting or session
Based on collected data, Cal.com automatically routes members to the right board meeting, subcommittee, or executive session.
01
Automate attendee scheduling
Save time by automating scheduling for board meetings, eliminating manual coordination and emails.
02
Enhance confidentiality and compliance
Ensure only authorized board members can book sensitive or executive sessions with attribute-based routing.
03
Flexible for any board structure
Support multiple committees, ad hoc sessions, and recurring meetings, all with customizable workflows.
04
Seamless integrations
Integrate with video conferencing, document management, and calendar tools for a unified experience.
Customizable routing forms
Tailor booking flows to collect details like board roles, committees, and confidentiality level.
Attribute-based access control
Automatically restrict access to sensitive sessions based on role, committee, or executive status.
Advanced permissions
Set granular permissions for who can book or view specific meetings and documents.
Secure self-hosting options
Deploy Cal.com on your own infrastructure for maximum confidentiality and compliance.
Robust calendar integrations
Sync with Outlook, Google, and iCal for real-time availability across all board members.
Automated reminders and follow-ups
Send timely notifications to ensure high attendance and prepare board members with agenda links.
How does Cal.com ensure confidentiality for executive sessions?
Cal.com uses attribute-based routing and robust permissions to ensure only authorized board members can access and book confidential or executive meetings. You can control access at the role and committee level.
Can we schedule subcommittee or ad hoc board meetings easily?
Yes, Cal.com supports flexible routing and scheduling for recurring, ad hoc, and subcommittee meetings. You can create unique booking flows for each committee or meeting type.
Is Cal.com secure enough for sensitive board communications?
Absolutely. Cal.com offers secure self-hosting, end-to-end encryption, and strict role-based access controls to meet governance and compliance standards.
Does Cal.com integrate with board management software or document tools?
Cal.com integrates with leading tools like Google Workspace, Microsoft Office 365, Slack, and can connect to your document management systems using webhooks or API integrations.
How do we handle international board members across time zones?
Cal.com automatically detects time zones and displays available slots in each member's local time, making global coordination effortless.
Can we automate reminders and send agenda links before meetings?
Yes. Cal.com automates email and SMS reminders, and can include agenda links, documents, or instructions in each reminder to keep board members prepared.
What if our board requires self-hosted scheduling for compliance reasons?
Cal.com’s open-source platform allows for secure self-hosting, letting you maintain control over data and compliance according to your organization's requirements.
Free up your time. We've got your scheduling covered. Try Cal.com now!
Try Cal.com free or book a personalized demo to see how easy secure scheduling can be.
