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01
Set up routing forms for your institution
Create custom forms to capture essential information from students, parents, or staff before they book a meeting.
02
Collect key details
Gather information such as grade level, service needed, or department to ensure each booking is routed appropriately.
03
Route to the right educator or counselor
Cal.com automatically routes each booking to the correct advisor, teacher, or department based on form responses.
01
Reduce administrative overhead
Save staff time by automating meeting assignments and reducing manual coordination.
02
Improve student and parent experience
Ensure students and parents quickly connect with the right educator or department for their needs.
03
Enhance data security and privacy
Self-host or choose compliant cloud options to meet privacy requirements for student data.
04
Seamless integrations
Connect with your SIS, LMS, and communication tools for a unified scheduling workflow.
Customizable routing forms
Design forms tailored to your institution’s workflows, capturing only the data you need.
API-first scheduling infrastructure
Integrate Cal.com with your school’s existing systems or portals using robust APIs.
Self-hosting and data control
Deploy Cal.com on your own servers or in the cloud to maintain full control over sensitive data.
Role-based access and permissions
Manage who can access, view, or edit booking information to support FERPA and similar requirements.
Multi-department routing
Automatically assign meetings to the correct department, counselor, or faculty based on form responses.
Comprehensive analytics
Gain insights into scheduling trends, resource allocation, and student engagement.
How does Cal.com support privacy and compliance for educational institutions?
Cal.com lets you self-host or use compliant cloud infrastructure, supporting FERPA and other data privacy requirements for schools and universities.
Can Cal.com route bookings between multiple departments or campuses?
Yes, Cal.com’s routing forms and attribute-based logic allow you to route meetings based on department, campus, grade, or any custom field.
Is it possible to integrate Cal.com with our student information system (SIS)?
Cal.com offers an API-first approach and supports integrations with popular SIS and LMS platforms, making it easy to connect to your existing systems.
Can staff customize the booking forms for different use cases?
Absolutely. Create custom forms for academic advising, counseling, parent-teacher conferences, or administrative meetings, each with relevant questions.
How does Cal.com handle group sessions like workshops or office hours?
Set up group events that allow multiple students to book into a single session, perfect for workshops, seminars, or open office hours.
Does Cal.com support notifications for students and staff?
Yes, automated email and calendar notifications keep all parties informed of bookings, reschedules, or cancellations.
Is there a way to track and analyze scheduling trends across the institution?
Cal.com provides analytics dashboards so you can monitor meeting volumes, response times, and overall engagement to optimize resource allocation.
Free up your time. We've got your scheduling covered. Try Cal.com now!
Automate and simplify student, parent, and staff bookings with Cal.com. Sign up or request a demo today.
